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State of Florida GENERAL RECORDS SCHEDULE GS2 FOR LAW ENFORCEMENT, CORRECTIONAL FACILITIES, & DISTRICT MEDICAL EXAMINERS
January 1999


Department of State
Division of Library and Information Services Bureau of Archives and Records Management The Capitol Tallahassee, Florida 32399-0250 (850)487-2180 Suncom 277-2180


FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX ALPHABETICAL ORDER
ACCIDENT RECORDS (Item# 150) Page 1 ACCIDENT RECORDS: INDEX (Item# 120) Page 1 ACTIVITY LOGS: DETENTION FACILITY (Item# 34) Page 25 ALARM AND EMERGENCY CONTACT RECORDS (Item# 4) Page 1 AMBULANCE LOGS (Item# 5) Page 1 ANNUAL REPORT TO THE BOARD OF COUNTY COMMISSIONERS (Item# 6) Page 1 APPEARANCE BOND: REGISTERS (Item# 14) Page 2 APPLICATIONS: CONCEALED WEAPONS/FIREARM (Item# 151) Page 2 ARREST RECORDS: OFFENDER INFORMATION (Item# 32) Page 2 ARREST WARRANTS/CAPIAS/ORDERS (Item# 7) Page 2 ASSIGNMENT ORDERS: SHIFT ASSIGNMENT (Item# 9) Page 2 AUCTION RECORDS (Item# 10) Page 2 AUTOPSY RECORDINGS (AUDIO/VIDEO) (Item# 152) Page 28
BACKGROUND CHECKS: OUTSIDE AGENCIES/BUSINESSES (Item# 153) Page 3 BOLO (BE ON THE LOOKOUT) FORMS (Item# 11) Page 3 BOOKING RECORDS (Item# 16) Page 25 BRADY BILL RECORDS: CERTIFICATION LETTERS (Item# 154) Page 3 BRADY BILL REPORTS: MULTIPLE WEAPONS SALES (Item# 155) Page 3 BULLETINS: DAILY (Item# 33) Page 3 BURIAL TRANSIT PERMIT LOG (Item# 156) Page 28
CHEMICAL ANALYSIS RECORDS: LOG (Item# 122) Page 3 CHEMICAL ANALYSIS RECORDS: TEST REPORT (Item# 17) Page 4 CITATION BOOK: TRAFFIC/BOATING/WILDLIFE RECIEPTS (Item# 157) Page 4 CITATION LOGS: TRAFFIC/BOATING (Item# 101) Page 4 CITATION TRANSMITTAL RECORDS: TRAFFIC (Item# 102) Page 4 CITATIONS: TRAFFIC/BOATING/WILDLIFE (Item# 103) Page 5 CITIZEN RIDE ALONG: REQUEST AND RELEASE (Item# 158) Page 5 CIVIL INDEXES (Item# 18) Page 5 CIVIL RETURNS (Item# 19) Page 5 CODE SHEETS (Item# 20) Page 5 COMBAT AUTO THEFT (CAT) PROGRAM RECORDS (Item# 159) Page 6 COMMITMENT AND RELEASE LISTS (Item# 22) Page 25 COMMITMENT TO SERVE SENTENCE FORMS (Item# 21) Page 6 COMMUNICATIONS TAPE RECORDINGS (Item# 23) Page 6 COMPLAINT LOGS (Item# 24) Page 6 COMPLAINT RECORDS/INCIDENT REPORTS (Item# 25) Page 6 CONFISCATED INTOXICATING BEVERAGE RECORDS (Item# 123) Page 7 CONFISCATED INTOXICATING BEVERAGE REPORTS (Item# 26) Page 7 CRIMINAL HISTORY DISSEMINATION RECORDS: FCIC/NCIC (Item# 42) Page 7 CRIMINAL INTELLIGENCE INFORMATION RECORDS (Item# 30) Page 7 CRIMINAL INVESTIGATIVE RECORDS: 2 nd AND 3 rd DEGREE FELONIES (Item# 126) Page 8 CRIMINAL INVESTIGATIVE RECORDS: CAPITAL/LIFE FELONY (Item# 31) Page 8 CRIMINAL INVESTIGATIVE RECORDS: DEGREE OF CRIME UNKNOWN/NO CHARGES FILED
(Item# 129) Page 8 CRIMINAL INVESTIGATIVE RECORDS: DUI-DUBAL (FELONY/MISDEMEANOR) (Item# 133) Page 9 CRIMINAL INVESTIGATIVE RECORDS: ELDER ABUSE OR NEGLECT (Item# 124) Page 9 CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE FELONY (Item# 125) Page 9 CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE MISDEMEANOR (Item# 127) Page 10 CRIMINAL INVESTIGATIVE RECORDS: INDEX (Item# 131) Page 10 CRIMINAL INVESTIGATIVE RECORDS: JUVENILE OFFENDER (Item# 130) Page 10 CRIMINAL INVESTIGATIVE RECORDS: MEDICAID PROVIDER FRAUD (Item# 160) Page 10 i 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX ALPHABETICAL ORDER (continued)
CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES (Item# 161) Page 11 CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES (FOUND/SOLVED)
(Item# 162) Page 11 CRIMINAL INVESTIGATIVE RECORDS: NON-CRIMINAL VIOLATION (Item# 148) Page 11 CRIMINAL INVESTIGATIVE RECORDS: POLLUTION CONTROL (Item# 163) Page 12 CRIMINAL INVESTIGATIVE RECORDS: SECOND DEGREE MISDEMEANOR (Item# 128) Page 12 CRIMINAL INVESTIGATIVE RECORDS: SECURITY & INVESTMENT FRAUD (Item# 164) Page 12
DISASTER VICTIM CASE FILES: UNMATCHED (Item# 165) Page 28 DISPOSITION REPORTS: COUNTY CORRECTIONAL FACILITY (Item# 166) Page 25 DISPOSITIONS: NOLLE PROSEQUI (Item# 72) Page 13 DOCK LOG: BODIES (Item# 167) Page 29
EMPLOYEE IDENTIFICATION RECORDS (Item# 36) Page 13 EMPLOYMENT RECORDS: OFF DUTY ACTIVITIES (Item# 168) Page 13 EVIDENCE PROCESSING RECORDS (Item# 39) Page 13 EVIDENCE RECORDS: STAINED SECTIONS/EMBEDDED TISSUES/SPECIMENS (Item# 169) Page 29 EXAMINATION RECORDS: CRIMINAL JUSTICE TRAINING CENTER/SCHOOLS (Item #170) Page 13 EXECUTION DOCKET RECORDS (Item# 41) Page 13 EXECUTION RECORDS: RECEIPT (Item# 171) Page 14 EXECUTION RECORDS: SATISFIED (Item# 40) Page 14 EXECUTION RECORDS: UNSATISFIED (Item# 172) Page 14
FIELD INTERROGATION REPORTS (Item# 43) Page 14 FINE AND FORFEITURE RECEIPT RECORDS (Item# 44) Page 14 FINE/ESTREATED BOND REPORTS (Item# 45) Page 14 FINGERPRINT CLASSIFICATION INDEXES (Item# 47) Page 15 FIREARM QUALIFICATIONS RECORDS (Item# 48) Page 15
GUNSHOT WOUND REPORTS (Item# 50) Page 15
HATE CRIMES REPORTS (Item# 173) Page 15 HEADCOUNT RECORDS (Item# 51) Page 26
INJUNCTION RECORDS (Item# 174) Page 15 INMATE FINANCIAL RECORDS (Item# 175) Page 26 INMATE INCARCERATION RECORDS (Item# 53) Page 26 INMATE TRANSPORTATION LISTS (Item# 176) Page 26 INSPECTION RECORDS: DETENTION FACILITIES (Item# 57) Page 26 INTERNAL INVESTIGATION RECORDS: FINAL ACTION SUMMARY (Item# 59) Page 15 INTERNAL INVESTIGATION RECORDS: NOT SUSTAINED/UNFOUNDED (Item# 136) Page 16 INTERNAL INVESTIGATION RECORDS: SUSTAINED FORMAL (Item# 134) Page 16 INTERNAL INVESTIGATION RECORDS: SUSTAINED INFORMAL (Item# 135) Page 16 INVENTORY REPORT: MISSING ITEMS (Item# 177) Page 27
JAIL DOCKET BOOKS (Item# 61) Page 27
K-9/EQUINE RECORDS (Item# 178) Page 16
LATENT FINGERPRINT CARDS: INDEX (Item# 145) Page 16 LIABILITY WAIVERS (Item# 65) Page 17
ii 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX ALPHABETICAL ORDER (continued)
MARCHMAN ACT RECORDS (Item# 179) Page 27 MASTER NAME INDEXES (Item# 66) Page 17 MEAL RECORDS (Item# 68) Page 27 MEDICAL EXAMINER CASE FILES: CREMATION INVESTIGATIONS & NO JURISDICTION INVESTIGATION
(Item# 180) Page 29 MEDICAL EXAMINER CASE FILES: IDENTIFIED (Item# 181) Page 29 MEDICAL EXAMINER CASE FILES: UNIDENTIFIED (Item# 182) Page 29 MEDICAL EXAMINER RECORDS: AUTOPSY SUPPORTING DOCUMENTS (Item# 183) Page 30 MEDICAL RECORDS: INMATE (Item# 54) Page 27 MODUS OPERANDI RECORDS (Item# 70) Page 17

NO CHARGE SERVICE REPORTS (Item# 71) Page 17 NOTICES: REMOVAL OF ABANDONED OR JUNKED VEHICLE (Item# 149) Page 17 NOTICES: SEXUAL PREDATOR (Item# 184) Page 17 NOTICES: TO APPEAR IN COURT (Item# 73) Page 18
OPERATION IDENTIFICATION FORMS (Item# 74) Page 18
PARKING VIOLATION LISTINGS (Item# 75) Page 18 PAWN SHOP TRANSACTION REPORT (Item# 79) Page 18 PERSONNEL RECORDS: POLICE AUXILLARY/SPECIAL DEPUTY (Item# 185) Page 18 PHYSICAL FORCE RECORDS (Item# 77) Page 18 POLYGRAPH RECORDS (Item# 78) Page 19 PROPERTY RECORDS: CONFISCATED (Item# 27) Page 19
RADAR CALIBRATION RECORDS (Item# 83) Page 19 RADIO LOGS (Item# 84) Page 19 RAP SHEETS (Item# 85) Page 19 RECORD OF PRE-NUMBERED FORMS (Item# 86) Page 19 REGISTER OF FELONS (Item# 87) Page 20 REGISTER OF SPECIAL DEPUTY SHERIFFS (Item# 88) Page 20 REGISTRATIONS: BONDSMAN (Item# 15) Page 20 REGISTRATIONS: FIREARM (Item# 49) Page 20 REQUISITION OF THE SHERIFF (Item# 89) Page 20 RESEARCH AND STUDY FILES (Item# 186) Page 30
SCENE VIDEOS (Item# 187) Page 30 SEIZURE OF UNSTAMPED CIGARETTES REPORTS (Item# 92) Page 20 SKELETON INVENTORY RECORDS (Item# 188) Page 30 SPECIAL WATCH RECORDS (Item# 93) Page 21 STATUS CARDS (Item# 95) Page 21 SUBPOENA LOGS (Item# 97) Page 21 SUICIDE WATCH RECORDS (Item# 189) Page 28 SUPPLY CHECKLIST (Item# 63) Page 28
TELECOMMUNICATIONS TERMINAL LOGS (Item# 98) Page 21 TELECOMMUNICATIONS TERMINAL MESSAGES (Item# 99) Page 21 TELEPHONE CALL LOGS (Item# 100) Page 21 TOE TAGS (Item# 190) Page 30 TRAINING RECORDS: INSTRUCTOR (Item# 105) Page 22 TRAINING RECORDS: PERSONNEL (Item# 104) Page 22 TRESPASS WARNING AUTHORIZATION FORMS (Item# 106) Page 22 iii 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX ALPHABETICAL ORDER (continued)
UNIFORM CLOTHING FORMS (Item# 108) Page 22 UNIFORM CRIME (UCR) REPORTS (Item# 109) Page 22
VALIDATION RECORDS (Item# 110) Page 22 VEHICLE PROCESSING LOGS (Item# 112) Page 23 VEHICLE RECORDS: CHECKLIST (Item# 111) Page 23 VEHICLE RECORDS: IMPOUNDED (Item# 52) Page 23 VEHICLE RECORDS: TACHOMETER READING (Item# 113) Page 23 VICTIM ASSISTANCE CASE FILES (Item# 191) Page 23 VIDEO TAPE RECORDINGS: PATROL UNIT (Item# 192) Page 23
WAIVER FORMS: RELEASE OF INFORMATION (Item# 114) Page 24 WARNING TICKETS (Item# 115) Page 24 WARRANT CARD FILES (Item# 116) Page 24 WARRANT CASE FILES: OUTSTANDING (Item# 117) Page 24 WEAPONS BUY BACK PROGRAM RECORDS (Item# 193) Page 24
WRECKER SERVICE RECORDS (Item# 118) Page 24
911 RECORDS: LOGS (Item# 194) Page 25 iv 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX NUMERICAL ORDER
(Item# 4) ALARM AND EMERGENCY CONTACT RECORDS Page 1 (Item# 5) AMBULANCE LOGS Page 1 (Item# 6) ANNUAL REPORT TO THE BOARD OF COUNTY COMMISSIONERS Page 1 (Item# 7) ARREST WARRANTS/CAPIAS/ORDERS Page 2 (Item# 9) ASSIGNMENT ORDERS: SHIFT ASSIGNMENT Page 2 (Item# 10) AUCTION RECORDS Page 2 (Item# 11) BOLO (BE ON THE LOOKOUT) FORMS Page 3 (Item# 14) APPEARANCE BOND: REGISTERS Page 2 (Item# 15) REGISTRATIONS: BONDSMAN Page 20 (Item# 16) BOOKING RECORDS Page 25 (Item# 17) CHEMICAL ANALYSIS RECORDS: TEST REPORT Page 4 (Item# 18) CIVIL INDEXES Page 5 (Item# 19) CIVIL RETURNS Page 5 (Item# 20) CODE SHEETS Page 5 (Item# 21) COMMITMENT TO SERVE SENTENCE FORMS Page 6 (Item# 22) COMMITMENT AND RELEASE LISTS Page 25 (Item# 23) COMMUNICATIONS TAPE RECORDINGS Page 6 (Item# 24) COMPLAINT LOGS Page 6 (Item# 25) COMPLAINT RECORDS/INCIDENT REPORTS Page 6 (Item# 26) CONFISCATED INTOXICATING BEVERAGE REPORTS Page 7 (Item# 27) PROPERTY RECORDS: Page 19 (Item# 30) CRIMINAL INTELLIGENCE INFORMATION RECORDS Page 7 (Item# 31) CRIMINAL INVESTIGATIVE RECORDS: CAPITAL/LIFE FELONY Page 8 (Item# 32) ARREST RECORDS: OFFENDER INFORMATION Page 2 (Item# 33) BULLETINS: DAILY Page 3 (Item# 34) ACTIVITY LOGS: DETENTION FACILITY Page 25 (Item# 36) EMPLOYEE IDENTIFICATION RECORDS Page 13 (Item# 39) EVIDENCE PROCESSING RECORDS Page 13 (Item# 40) EXECUTION RECORDS: SATISFIED Page 14 (Item# 41) EXECUTION DOCKET RECORDS Page 13 (Item# 42) CRIMINAL HISTORY DISSEMINATION RECORDS: FCIC/NCIC Page 7 (Item# 43) FIELD INTERROGATION REPORTS Page 14 (Item# 44) FINE AND FORFEITURE RECEIPT RECORDS Page 14 (Item# 45) FINE/ESTREATED BOND REPORTS Page 14 (Item# 47) FINGERPRINT CLASSIFICATION INDEXES Page 15 (Item #48) FIREARM QUALIFICATIONS RECORDS Page 15 (Item# 49) REGISTRATIONS: FIREARM Page 20 (Item# 50) GUNSHOT WOUND REPORTS Page 15 (Item# 51) HEADCOUNT RECORDS Page 26 (Item# 52) VEHICLE RECORDS: IMPOUNDED Page 23 (Item# 53) INMATE INCARCERATION RECORDS Page 26 (Item# 54) MEDICAL RECORDS: INMATE Page 27 (Item# 57) INSPECTION RECORDS: DETENTION FACILITIES Page 26 (Item# 59) INTERNAL INVESTIGATION RECORDS: FINAL ACTION SUMMARY Page 15 (Item# 61) JAIL DOCKET BOOKS Page 27 (Item# 63) SUPPLY CHECKLIST Page 28 (Item# 65) LIABILITY WAIVERS Page 17 (Item# 66) MASTER NAME INDEXES Page 17 (Item# 68) MEAL RECORDS Page 27 (Item# 70) MODUS OPERANDI RECORDS Page 17 (Item# 71) NO CHARGE SERVICE REPORTS Page 17 (Item# 72) DISPOSITIONS: NOLLE PROSEQUI Page 13 (Item# 73) NOTICES: TO APPEAR IN COURT Page 18 v 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX NUMERICAL ORDER (continued)
(Item# 74) OPERATION IDENTIFICATION FORMS Page 18 (Item# 75) PARKING VIOLATION LISTINGS Page 18 (Item# 77) PHYSICAL FORCE RECORDS Page 18 (Item# 78) POLYGRAPH RECORDS Page 19 (Item# 79) PAWN SHOP TRANSACTION REPORT Page 18 (Item# 83) RADAR CALIBRATION RECORDS Page 19 (Item# 84) RADIO LOGS Page 19 (Item# 85) RAP SHEETS Page 19 (Item# 86) RECORD OF PRE-NUMBERED FORMS Page 19 (Item# 87) REGISTER OF FELONS Page 20 (Item# 88) REGISTER OF SPECIAL DEPUTY SHERIFFS Page 20 (Item# 89) REQUISITION OF THE SHERIFF Page 20 (Item# 92) SEIZURE OF UNSTAMPED CIGARETTES REPORTS Page 20 (Item# 93) SPECIAL WATCH RECORDS Page 21 (Item# 95) STATUS CARDS Page 21 (Item# 97) SUBPOENA LOGS Page 21 (Item# 98) TELECOMMUNICATIONS TERMINAL LOGS Page 21 (Item# 99) TELECOMMUNICATIONS TERMINAL MESSAGES Page 21 (Item# 100) TELEPHONE CALL LOGS Page 21 (Item# 101) CITATION LOGS: TRAFFIC/BOATING Page 4 (Item# 102) CITATION TRANSMITTAL RECORDS: TRAFFIC Page 4 (Item# 103) CITATIONS: TRAFFIC/BOATING/WILDLIFE Page 5 (Item# 104) TRAINING RECORDS: PERSONNEL Page 22 (Item# 105) TRAINING RECORDS: INSTRUCTOR Page 22 (Item# 106) TRESPASS WARNING AUTHORIZATION FORMS Page 22 (Item# 108) UNIFORM CLOTHING FORMS Page 22 (Item# 109) UNIFORM CRIME (UCR) REPORTS Page 22 (Item# 110) VALIDATION RECORDS Page 22 (Item# 111) VEHICLE RECORDS: CHECKLIST Page 23 (Item# 112) VEHICLE PROCESSING LOGS Page 23 (Item# 113) VEHICLE RECORDS: TACHOMETER READING Page 23 (Item# 114) WAIVER FORMS: RELEASE OF INFORMATION Page 24 (Item# 115) WARNING TICKETS Page 24 (Item# 116) WARRANT CARD FILES Page 24 (Item# 117) WARRANT CASE FILES: OUTSTANDING Page 24 (Item# 118) WRECKER SERVICE RECORDS Page 24 (Item# 120) ACCIDENT RECORDS: INDEX Page 1 (Item# 122) CHEMICAL ANALYSIS RECORDS: LOG Page 3 (Item# 123) CONFISCATED INTOXICATING BEVERAGE RECORDS Page 7 (Item# 124) CRIMINAL INVESTIGATIVE RECORDS: ELDER ABUSE OR NEGLECT Page 9 (Item# 125) CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE FELONY Page 9 (Item# 126) CRIMINAL INVESTIGATIVE RECORDS: 2 nd AND 3 rd DEGREE FELONIES Page 8 (Item# 127) CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE MISDEMEANOR Page 10 (Item# 128) CRIMINAL INVESTIGATIVE RECORDS: SECOND DEGREE MISDEMEANOR Page 12 (Item# 129) CRIMINAL INVESTIGATIVE RECORDS: DEGREE OF CRIME UNKNOWN/NO CHARGES FILED
Page 8 (Item# 130) CRIMINAL INVESTIGATIVE RECORDS: JUVENILE OFFENDER Page 10 (Item# 131) CRIMINAL INVESTIGATIVE RECORDS: INDEX Page 10 (Item# 133) CRIMINAL INVESTIGATIVE RECORDS: DUI-DUBAL (FELONY/MISDEMEANOR) Page 9 (Item# 134) INTERNAL INVESTIGATION RECORDS: SUSTAINED FORMAL Page 16 (Item# 135) INTERNAL INVESTIGATION RECORDS: SUSTAINED INFORMAL Page 16 (Item# 136) INTERNAL INVESTIGATION RECORDS: NOT SUSTAINED/UNFOUNDED Page 16 (Item# 145) LATENT FINGERPRINT CARDS: INDEX Page 16 vi 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
INDEX NUMERICAL ORDER (continued)
(Item# 148) CRIMINAL INVESTIGATIVE RECORDS: NON-CRIMINAL VIOLATION Page 11 (Item# 149) NOTICES: REMOVAL OF ABANDONED OR JUNKED VEHICLE Page 17 (Item# 150) ACCIDENT RECORDS Page 1 (Item# 151) APPLICATIONS: CONCEALED WEAPONS/FIREARM Page 2 (Item# 152) AUTOPSY RECORDINGS (AUDIO/VIDEO) Page 28 (Item# 153) BACKGROUND CHECKS: OUTSIDE AGENCIES/BUSINESSES Page 3 (Item# 154) BRADY BILL RECORDS: CERTIFICATION LETTERS Page 3 (Item# 155) BRADY BILL REPORTS: MULTIPLE WEAPONS SALES Page 3 (Item# 156) BURIAL TRANSIT PERMIT LOG Page 28 (Item# 157) CITATION BOOK: TRAFFIC/BOATING/WILDLIFE RECIEPTS Page 4 (Item# 158) CITIZEN RIDE ALONG: REQUEST AND RELEASE Page 5 (Item# 159) COMBAT AUTO THEFT (CAT) PROGRAM RECORDS Page 6 (Item# 160) CRIMINAL INVESTIGATIVE RECORDS: MEDICAID PROVIDER FRAUD Page 10 (Item# 161) CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES Page 11 (Item# 162) CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES (FOUND/SOLVED)
Page 11 (Item# 163) CRIMINAL INVESTIGATIVE RECORDS: POLLUTION CONTROL Page 12 (Item# 164) CRIMINAL INVESTIGATIVE RECORDS: SECURITY & INVESTMENT FRAUD Page 12 (Item# 165) DISASTER VICTIM CASE FILES: UNMATCHED Page 28 (Item# 166) DISPOSITION REPORTS: COUNTY CORRECTIONAL FACILITY Page 25 (Item# 167) DOCK LOG: BODIES Page 29 (Item# 168) EMPLOYMENT RECORDS: OFF DUTY ACTIVITIES Page 13 (Item# 169) EVIDENCE RECORDS: STAINED SECTIONS/EMBEDDED TISSUES/SPECIMENS Page 29 (Item# 170) EXAMINATION RECORDS: CRIMINAL JUSTICE TRAINING CENTER/SCHOOLS Page 13 (Item# 171) EXECUTION RECORDS: RECEIPT Page 14 (Item# 172) EXECUTION RECORDS: UNSATISFIED Page 14 (Item# 173) HATE CRIMES REPORTS Page 15 (Item# 174) INJUNCTION RECORDS Page 15 (Item# 175) INMATE FINANCIAL RECORDS Page 26 (Item# 176) INMATE TRANSPORTATION LISTS Page 26 (Item# 177) INVENTORY REPORT: MISSING ITEMS Page 27 (Item# 178) K-9/EQUINE RECORDS Page 16 (Item# 179) MARCHMAN ACT RECORDS Page 27 (Item# 180) MEDICAL EXAMINER CASE FILES: CREMATION INVESTIGATIONS & NO JURISDICTION
INVESTIGATION Page 29 (Item# 181) MEDICAL EXAMINER CASE FILES: IDENTIFIED Page 29 (Item# 182) MEDICAL EXAMINER CASE FILES: UNIDENTIFIED Page 29 (Item# 183) MEDICAL EXAMINER RECORDS: AUTOPSY SUPPORTING DOCUMENTS Page 30 (Item# 184) NOTICES: SEXUAL PREDATOR Page 17 (Item# 185) PERSONNEL RECORDS: POLICE AUXILLARY/SPECIAL DEPUTY Page 18 (Item# 186) RESEARCH AND STUDY FILES Page 30 (Item# 187) SCENE VIDEOS Page 30 (Item# 188) SKELETON INVENTORY RECORDS Page 30 (Item# 189) SUICIDE WATCH RECORDS Page 28 (Item# 190) TOE TAGS Page 30 (Item# 191) VICTIM ASSISTANCE CASE FILES Page 23 (Item# 192) VIDEO TAPE RECORDINGS: PATROL UNIT Page 23 (Item# 193) WEAPONS BUY BACK PROGRAM RECORDS Page 24 (Item# 194) 911 RECORDS: LOGS Page 25

vii 1/99 FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
1 1/99 LAW ENFORCEMENT RECORDS

ACCIDENT RECORDS Item# 150 This record series consists of traffic accident reports, general correspondence, property receipts, requests for blood test, blood
test analyses, printouts, accident supplements, supplemental reports, photograph copies and National Crime Information
Center (NCIC) and Florida Crime Information Center (FCIC) computer printout information. The traffic accident report includes
information on vehicles involved, occupants, time, location, diagram of how the accident happened, the description of the
accident, parties involved, cause of the accident and prevailing conditions. Included in this series are the notifications provided
by garages and repair shops who are required under s. 316.065, F.S. to report collisions. Their report includes: the year, make,
model, and color of the vehicle; license plate number; and the name and address of the person in possession of the vehicle. A
copy of this document is located at the Department of Highway Safety and Motor Vehicles; however, the record copy on this
series' retention is for that copy retained by each police/sheriff department. These records are required by s. 316.066, F.S.
See also ACCIDENT RECORDS: INDEX, "CHEMICAL ANALYSIS RECORDS: LOG," "CHEMICAL ANALYSIS RECORDS:
TEST REPORT," and/or "CITATIONS: TRAFFIC/BOATING/WILDLIFE."
RETENTION:
a) Record copy. 180 days.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ACCIDENT RECORDS: INDEX Item# 120 This record series consists of an index to traffic accident reports and their supporting documentation. The index provides a
quick reference point to the actual accident record or case file. The index may list the case or accident number, the location of
the accident, the date and time, and the investigating officer. The index may have as much information or as little as necessary
to direct the officer to the appropriate file. See also ACCIDENT RECORDS.
RETENTION:
a) Record copy. Retain as long as item it relates to.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ALARM AND EMERGENCY CONTACT RECORDS Item# 4 This record series consists of alarm registration records, night reference forms, and emergency contact lists. It may consist of
forms completed by a business naming emergency contacts, name of business owner, type of alarm, location of safe and alarm
company name. These records are used to contact a business owner if his business is vandalized or damaged. It also allows
the officer to contact the alarm company to have an alarm shut off or reset after responding. This series may include a card
which is a part of a form sent out by the city/county Occupational License Inspector. It asks the licensee to complete and return
for contact in case of an emergency. See also "SPECIAL WATCH RECORDS."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

AMBULANCE LOGS Item# 5 This record series consists of a record of ambulances dispatched at police request through a central communications facility. It
may serve as the basis for changes submitted by the ambulance companies. Information may include date/time called, location
of call, zone, ambulance called and responding, special remarks, call canceled and reason and offense number. This record is
used to verify that the ambulance was requested by an officer for payment purposes. This series does not include medical
treatment information.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ANNUAL REPORT TO THE BOARD OF COUNTY COMMISSIONERS Item# 6 This record series consists of a report which is required of all law enforcement agencies who receive commissions or other
remunerations. The report contains an annual listing of all fees, commissions or other remunerations received by him/her. It
shows in detail the purpose, character and amount of all official expenses and the unexpected budget balance. This record
series may have archival value.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

APPEARANCE BOND: REGISTERS Item# 14 This record series consists of information used by all offices accepting appearance bonds. It contains the bond number, date
received, name of defendant, amount of paper bond, amount of cash bond, from whom the cash was received, the name of the FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
2 1/99 bondsman, by whom it was accepted, the court to which it is returnable, the disposition of the cases and bond, interest rate,
due date, date of disposition and the number of the check which disposed of the bond. Auditor General's form 57-11 or its
equivalent is included in this series.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

APPLICATIONS: CONCEALED WEAPONS/FIREARM Item# 151 This record series consists of applications processed to carry a concealed weapon or firearm pursuant to s. 790.06, F.S. The
applications, a fee, and the supporting documents are mailed to the Department of State for license issuance. The Department
of State maintains the record copy. Any other copies of the application are considered duplicates.
RETENTION:
a) Record copy. 4 years after issuance.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ARREST RECORDS: OFFENDER INFORMATION Item# 32 This record series consists of information for each adult and juvenile arrested. The adult records include complete name, alias
or nickname, residence, sex, age, date of birth, place of birth, height, weight, color of hair, color of eyes, complexion, race, date
of arrest, offense committed, car make, year, license number, state, occupation, habits, closest relative or friends, scars, marks,
tattoos, any abnormalities and special remarks. The juvenile records include name, parent's name, telephone numbers,
occupations, offense, date and time occurred and the action taken. See also "CRIMINAL INVESTIGATIVE RECORDS:,"
"MASTER NAME INDEXES," and/or "RAP SHEETS.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ARREST WARRANTS/CAPIAS/ORDERS Item# 7 This record series consists of arrest warrants which have been satisfied, canceled, withdrawn, or otherwise disposed of by the
Sheriff. It includes the name of the individual sought for arrest, the offense and the name of the arresting officer. See also
"ARREST WARRANTS/CAPIAS/ORDERS," and/or "WARRANT CARD FILES."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

ASSIGNMENT ORDERS: SHIFT ASSIGNMENT Item# 9 This record series consists of schedules assigning law enforcement officers to the shifts they will be working. Also included are
special assignments for extra work, etc.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

AUCTION RECORDS Item# 10 This record series consists of a list of abandoned and unclaimed articles (i.e. vehicles, bicycles, surfboards) and found property
which is advertised, and consequently sold at public auction. The information includes the auction receipt form which consists
of a financial report of money received for items sold at auction.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
3 1/99
BACKGROUND CHECKS: OUTSIDE AGENCIES/BUSINESSES Item# 153 This record series consists of background check forms, the results, and fingerprint cards for individuals who are having a
voluntary background check done by another agency or business for volunteer or employment purposes. See also CRIMINIAL
HISTORY DISSEMINATION RECORDS: FCIC/NCIC.
RETENTION:
a) Record copy. 180 days after results released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

BOLO (BE ON THE LOOKOUT) FORMS Item# 11 This record series consists of information compiled any time a "Be On the Lookout" (BOLO) is requested by any member of the
department. This form is completed to provide uniformity in communication. After broadcast on radio and/or
telecommunications, the form is used for in-house information. See also "BULLETINS: DAILY."
RETENTION:
a) Record copy. Retain until request is rescinded or satisfied.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

BRADY BILL RECORDS: CERTIFICATION LETTERS Item# 154 This record series consists of letters or forms submitted by a local law enforcement agency to the U.S. Attorney Generals
Office certifying that all Multiple Weapons Sales Reports from licensed weapons dealers, as required under the Brady Bill, were
destroyed no later than 20 days after such form was received. This certification process occurs every six (6) months. See also
BRADY BILL REPORTS: MULTIPLE WEAPONS SALES.
RETENTION:
a) Record copy. 1 calendar year.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

BRADY BILL REPORTS: MULTIPLE WEAPONS SALES Item# 155 This record series consists of a form that is submitted to the local law enforcement agency by dealers that report multiple
firearm sales. The law provides that a licensed dealer must prepare a report of multiple sales whenever the licensee sells or
otherwise disposes of, at one time or during any five consecutive business days, two or more pistols, revolvers, or any
combination there of, to an unlicensed persons. The federal government requires that the law enforcement agency destroy
these forms no more than 20 days after the date such form is received. See also BRADY BILL RECORDS: CERTIFICATION
LETTERS.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

BULLETINS: DAILY Item# 33 This record series consists of a bulletin which the communications dispatchers prepare each day to provide basic information to
the officers. The bulletin covers a twenty-four hour period. Information on the bulletin consists of what officers are on duty, what
vehicles are assigned to the officers and any special messages to the officers, such as description of suspicious persons. See
also "BOLO (Be on the Lookout) FORMS."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CHEMICAL ANALYSIS RECORDS: LOG Item# 122 This record series consists of a log of all "Chemical Test Report Forms." See also "CHEMICAL ANALYSIS RECORDS: TEST
REPORT," and/or "CRIMINAL INVESTIGATIVE RECORDS:."
RETENTION:
a) Record copy. 2 years after last entry.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
4 1/99
CHEMICAL ANALYSIS RECORDS: TEST REPORT Item# 17 This record series consists of information generated when chemically testing individuals either arrested for driving while
intoxicated or suspected of driving under the influence of alcohol or drugs. Information includes city and county in which test
was performed, date and time of test, type of testing instrument, serial number of instrument, location of instrument, subject's
name, age, race, sex, blood alcohol test results, chemical test operator, arresting officer and agency, citation number, charge,
accident (if any), operational checklist, total time subject was observed, date of preventive maintenance, date and time
simulation performed, date last simulation test conducted, simulator concentration, results of simulation test and operator and
chemical test operator and agency. This information shall be recorded on the "Chemical Test Report Form," and each test
shall be recorded on a log, both of which shall be approved by the Department of Highway Safety and Motor Vehicles as
required by Florida Administrative Code Rule 15B-3.03. See also "CHEMICAL ANALYSIS RECORDS: LOG," and/or
"CRIMINAL INVESTIGATIVE RECORDS:."
RETENTION:
a) Record copy. 2 years after submitted.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.


CITATION BOOK: TRAFFIC/BOATING/WILDLIFE RECIEPTS Item# 157 This record series consists of the receipts which record which officer used what book on what day to issue citations. The
record allows the department to track the location of the books and to monitor the performance of the officer. See also
CITATIONS: TRAFFIC/BOATING/WILDLIFE.
RETENTION:
a) Record copy. 1 year.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CITATION LOGS: TRAFFIC/BOATING Item# 101 This record series consists of a log listing citations issued, ticket number, name of violator, date ticket was issued and the
officer's name. The log may also include any citations which are damaged or upon which an entry was made but the citation
was never issued. These records are created pursuant to s. 316.650 and 327.74, F.S. See also "CITATION TRANSMITTAL
RECORDS: TRAFFIC," and/or "CITATIONS: TRAFFIC/BOATING/WILDLIFE."
RETENTION:
a) Record copy. 1 fiscal year provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CITATION TRANSMITTAL RECORDS: TRAFFIC Item# 102 This record series consists of lists of those traffic citations and the citation numbers which have been issued and sent to the
Department of Highway Safety and Motor Vehicles. The retention periods referenced below are for those records found in the
sheriff/police department, not in the Highway Safety and Motor Vehicles. These records are created pursuant to s. 316.650,
F.S. See also "CITATION LOGS: TRAFFIC/BOATING," and/or "CITATIONS: TRAFFIC/BOATING/WILDLIFE."
RETENTION:
a) Record copy. 1 fiscal year provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
5 1/99
CITATIONS: TRAFFIC/BOATING/WILDLIFE Item# 103 This record series consists of pre-numbered traffic, boating, or wildlife citations and complaints containing notices to appear
which are produced in quintuplicate form or may be produced electronically. The citation notifies the alleged violator to appear
and answer to charges of violating traffic, wildlife, boating or other municipal ordinances and state or federal laws. The
traffic/boating/wildlife citation and complaint contains the case docket number, court location, name, address and pertinent facts
of the offender, description of the vehicle, types of offense and prevailing conditions, name and badge number of the officer or
other complainant, court appearance date and the signature of the offender. Also issued along with the traffic citation may be
an affidavit-of-compliance form for violations of s. 316.610, F.S. The affidavit indicates that a non-commercial vehicle is
operating in an unsafe manner or with inoperable equipment. Copies of the traffic/boating/wildlife citation go to the clerk of the
court, the individual cited, and either the Department of Highway Safety and Motor Vehicles, the Department of Environmental
Protection, or the Florida Freshwater Fish and Game Commission. This record series pertains only to the copy held by the law
enforcement office. The record series may also be known as a "parking ticket," boating ticket, wildlife citation, "parking
citation," "traffic summons" or a non-moving citation." These records are created pursuant to s. 316.650 and 327.74, F.S. See
also "ACCIDENT RECORDS:," "CITATION LOGS: TRAFFIC/BOATING," "CITATION TRANSMITTAL RECORDS: TRAFFIC,"
and/or "NOTICES: TO APPEAR IN COURT."
RETENTION:
a) Record copy. 180 days after citation.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CITIZEN RIDE ALONG: REQUEST AND RELEASE Item# 158 This record series consists of an application completed by a citizen for permission to ride in a patrol car with an officer during
his shift to observe. This form consists of a request for a particular date and time and includes a liability release. This retention
period is set pursuant to s. 95.11, F.S. for the statute of limitations on negligence and wrongful death.
RETENTION:
a) Record copy. 4 years after ride along.
b) Duplicate. Retain until obsolete, superseded or administrative value is lost.

CIVIL INDEXES Item# 18 This record series consists of an index of parties to civil suits listed alphabetically by plaintiff with date served and by whom.
See also CIVIL RETURNS.
RETENTION:
a) Record copy. 3 years after last entry provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CIVIL RETURNS Item# 19 This record series consists of information which should be used by all sheriff's serving process and the original attached to the
paper served. The returns are for individual, substitute, corporation, not found, other and incompetent. They contain the name
of the plaintiff and defendant, type of writ, case number, cause of action, court, receipt, deposit, attorney, date received, name,
date, time of service and the costs. This records series is Auditor General's Form 57-14 or its equivalent. See also
"EXECUTION DOCKET RECORDS," "EXECUTION RECORDS: RECEIPT, EXECUTION RECORDS: SATISFIED," and/or
EXECUTION RECORDS: UNSATISFIED.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CODE SHEETS Item# 20 This record series consists of code sheets which are used to transmit statistical information for crime prevention.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
6 1/99
COMBAT AUTO THEFT (CAT) PROGRAM RECORDS Item# 159 This record series consists of documents pertaining to a citizens participation in the Combat Auto Theft Program (CAT). This
program is designed to reduce the number of auto thefts occurring by allowing law enforcement officers to stop participants
cars between the hours of 1:00 and 5:00 am. The driver must then identify himself as the owner of the vehicle. Participating
vehicles are recognized by a decal placed in the lower left hand corner of the rear window. When a citizen decides to sell his or
her vehicle or drop out of the program, they must return the Withdrawal Form and remove the program sticker from their car.
The consent forms, occasional address and phone number updates, and the withdrawal forms constitute the total records kept
on this program. This retention period is based on s. 95.11, F.S. for the statute of limitations to file an action based upon
negligence, false arrest, false imprisonment, and malicious interference.
RETENTION:
a) Record copy. 4 years after withdrawal from the program.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

COMMITMENT TO SERVE SENTENCE FORMS Item# 21 This record series consists of forms completed by the court and signed by the judge which commits an individual to jail or to
pay a fine. It includes name of person charged, date of conviction, type of offense, amount of fine and length of sentence. This
is a duplicate record because the record copy is on file with the Clerk of the Circuit Court.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

COMMUNICATIONS TAPE RECORDINGS Item# 23 This record series consists of twenty-four hour tape recordings of radio and telephone communications and complaint calls. The
recordings are made for back-up of activity reports, complaint cards (form one cards) and office operations. It includes tapes of
telephone calls coming into and going out of the police/sheriff department which are used to record initial incoming calls and
complaints, and general conversations of persons calling outside and are of no value to the department except to verify times
complaints are telephoned into the department. See also 911 RECORDS: LOGS.
RETENTION:
a) Record copy. 30 days.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

COMPLAINT LOGS Item# 24 This record series consists of a log of all complaints to which a unit responded showing name of victim, address, time, charges,
complaint number assigned, report number, date, capsule information on complainant, nature of complaint, officers dispatched
(if any) and disposition of case. See also "COMPLAINT RECORDS/INCIDENT REPORTS."
RETENTION:
a) Record copy. 2 years after last entry provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

COMPLAINT RECORDS/INCIDENT REPORTS Item# 25 This record series consists of a report filled out by the officer at the time of the original call for service for each crime,
disturbance, or complaint reported, showing date, time, type of call, number of complaint, name of complainant, address and
phone number, name of victim (if any), desk officer, officer assigned, how the complaint was reported, location of complaint,
responding officer, action taken on call, time and date unit is dispatched, arrived at scene and returned to service, response
and immediate disposition. This report may be called a First Contact Police Report. A copy of the complaint or incident report
may be filed in a criminal investigative record at a later date. This series would also include Baker Act Incident Reports See
also "COMPLAINT LOGS," and/or "CRIMINAL INVESTIGATIVE RECORDS:."
RETENTION:
a) Record copy. 2 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
7 1/99
CONFISCATED INTOXICATING BEVERAGE RECORDS Item# 123 This record series consists of itemized records of the seizure of all intoxicating liquors, wines or beers which includes a
complete record of the destruction of such liquors and which records are verified by the signature of the sheriff in person. This
records series is created in accordance with s. 568.12, F.S.. See also "CONFISCATED INTOXICATING BEVERAGE
REPORTS."
RETENTION:
a) Record copy. Permanent.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CONFISCATED INTOXICATING BEVERAGE REPORTS Item# 26 This record series consists of a report of seized illicit intoxicating beverages as provided in s. 562.38, F.S. The report, which is
submitted to the Division of Alcoholic Beverages and Tobacco by local Law enforcement agencies, provides a description of all
property seized so that the state can be kept informed to the size and magnitude the illegal liquor business.. See also
"CONFISCATED INTOXICATING BEVERAGE RECORDS."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL HISTORY DISSEMINATION RECORDS: FCIC/NCIC Item# 42 This record series consists of a log reflecting the dissemination of criminal history records, including: the date of release, to
whom the information relates, to whom the information was released, state identification or F.B.I. number and the purpose for
which the information was requested. These records are created and maintained pursuant to federal regulations under 28 CFR
Subpart C and s. 943.053 and 943.055, F.S..
RETENTION:
a) Record copy. 4 years after distributed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INTELLIGENCE INFORMATION RECORDS Item# 30 This record series consists of information with respect to an identifiable person or group of persons collected by a criminal
justice agency in an effort to anticipate, prevent or monitor possible criminal activity. (See s. 119.001 (3)(a), F.S.) Criminal
intelligence information shall not include the time, date, location and nature of a reported crime; the name, sex, age and
address of a person arrested or of the victim of a crime except as provided in s. 119.07 (3)(h), F.S.; the time, date and location
of the incident and of the arrest; the crime charged; the documents given or required by law or agency rule to be given to the
person arrested except as provided in s. 119.07 (3)(h), F.S.; and information and indictments except as provided in s. 905.26.,
F.S. (See s. 119.011 (3)(c), F.S.) Criminal intelligence shall be considered "active" as long as it relates to intelligence gathering
conducted with a reasonable, good faith belief that it will lead to detection of ongoing or reasonably anticipated criminal
activities. In addition, criminal intelligence information shall be considered "active" while such is directly related to the pending
prosecutions or appeals. The word "active" shall not apply to information in cases which are barred from prosecution under the
provisions of s. 775.15, F.S., or other statute of limitation. (See s. 119.011(d) F.S.). See also "CRIMINAL INVESTIGATIVE
RECORDS:."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
8 1/99
CRIMINAL INVESTIGATIVE RECORDS: 2 nd AND 3 rd DEGREE FELONIES Item# 126 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of a specific act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also contain fingerprint cards of
the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I. history number, state
identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original booking slips, jail
commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug shot and the
negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond, fine amount of bond
for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record of offender's
incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of release,
reason, court dispositions and medical information. See also "CRIMNAL INTELLIGENCE INFORMATION RECORDS," and
other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 6 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: CAPITAL/LIFE FELONY Item# 31 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation into a capital or life felony offense or omission, including
information derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also
contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION
RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 100 years after crime committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: DEGREE OF CRIME UNKNOWN/NO CHARGES FILED Item# 129 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of a specific act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also contain fingerprint cards of
the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I. history number, state
identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original booking slips, jail
commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug shot and the
negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond, fine amount of bond
for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record of offender's
incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of release,
reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION RECORDS," and
other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 4 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
9 1/99
CRIMINAL INVESTIGATIVE RECORDS: DUI-DUBAL (FELONY/MISDEMEANOR) Item# 133 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of a specific act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also contain fingerprint cards of
the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I. history number, state
identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original booking slips, jail
commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug shot and the
negative), narrative, correspondence subject to the subject or case, he disposition of the case, the bond, fine amount of bond
for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record of offender's
incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of release,
reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION RECORDS," and
other CRIMINAL INVESTIGATIVE RECORDS:.
RETENTION:
a) Record copy. 45 days after final disposition.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: ELDER ABUSE OR NEGLECT Item# 124 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance (s. 825.102, F.S.). The file may also contain
fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I. history
number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original booking
slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug shot and
the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond, fine amount of
bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record of offender's
incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of release,
reason, court dispositions and medical information. This retention is set by s. 95.11, F.S. See also "CRIMINAL
INTELLIGENCE INFORMATION RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15,
F.S.
RETENTION:
a) Record copy. 7 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE FELONY Item# 125 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission classified as a first degree felony,
including information derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The file may
also contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION
RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 8 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
10 1/99 CRIMINAL INVESTIGATIVE RECORDS: FIRST DEGREE MISDEMEANOR Item# 127 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission classified as a first degree
misdemeanor, including information derived by laboratory tests, reports of investigators or informants, or any type of
surveillance. The file may also contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint
classification (i.e. size, shape), F.B.I. history number, state identification number, the original arrest report, supplemental arrest
reports, arrest affidavit, the original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets,
copies of warrants, photographs (mug shot and the negative), narrative, correspondence subject to the subject or case, the
disposition of the case, the bond, fine amount of bond for the person to be released from jail, posted fine and cost bond,
commitment orders, court orders, record of offender's incarceration (if applicable), Florida Statutes number, rights under
Miranda, family history, releasing orders, date of release, reason, court dispositions and medical information. See also
"CRIMINAL INTELLIGENCE INFORMATION RECORDS, and other CRIMINAL INVESTIGATIVE RECORDS:." Please refer
to s. 775.15, F.S.
RETENTION:
a) Record copy. 5 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. CRIMINAL INVESTIGATIVE RECORDS: INDEX Item# 131 This record series consists of an index to any information with respect to an identifiable person or group of persons compiled by
a criminal justice agency in the course of conducting a criminal investigation. The index serves a point of ready reference in
locating the criminal investigative case record or additional files. The indexed reference may include the case number,
important dates, and the name of the investigating officer. See also other CRIMINAL INVESTIGATIVE RECORDS:.
RETENTION:
a) Record copy. Retain as long as the item it relates to.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. CRIMINAL INVESTIGATIVE RECORDS: JUVENILE OFFENDER Item# 130 This record series consists of information with respect to an identifiable juvenile offender or group of juvenile offenders
compiled by a criminal justice agency in the course of conducting a criminal investigation of a specific act or omission, including
information derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also
contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION
RECORDS, and other CRIMINAL INVESTIGATIVE RECORDS:."
RETENTION:
a) Record copy. Retain until Subject is 19.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. CRIMINAL INVESTIGATIVE RECORDS: MEDICAID PROVIDER FRAUD Item# 160 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance (s. 409.920, F.S.). The file may also contain
fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I. history
number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original booking
slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug shot and
the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond, fine amount of
bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record of offender's
incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of release,
reason, court dispositions and medical information.. See also "CRIMINAL INTELLIGENCE INFORMATION RECORDS." and
other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 8 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES Item# 161 This record series consists of information on a case involving a missing person(s) where the body has not been recovered and
the individual(s) has not been located. The file may include a variety of documentation including, but not limited to: information
derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The file may also contain FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
11 1/99 fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape), F.B.I.
history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the original
booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs (mug
shot and the negative), narrative, and correspondence subject to the case. These files continue to have value many decades
after the disappearance as human remains may be uncovered at any time. Remains would be compared against the dental
charts, fingerprints, and physical description of the missing person. Furthermore any possessions or artifacts found near the
body would be compared against the description of the victims clothing and any personal possession thought to also be
missing. See other CRIMINAL INVESTIGATIVE RECORDS:.
RETENTION:
a) Record copy. 100 years after initial report is filed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: MISSING PERSONS CASES (FOUND/SOLVED) Item# 162 This record series consists of information on a case involving a missing person(s) where the body(ies) or individual(s) have
been located. If the person is located alive and no crime has occurred, the information collected as part of a the investigation
would take the retention of the Complaint Records/Incident Reports. If criminal activity has occurred, then the information
collected as part of the missing persons case would take the retention of the appropriate Criminal Investigative Record. See
also other CRIMINAL INVESTIGATIVE RECORDS:.
RETENTION:
a) Record copy. As long as the record series it relates to.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: NON-CRIMINAL VIOLATION Item# 148 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission classified as a non-criminal violation of
the law, including information derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The
file may also contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size,
shape), F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit,
the original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants,
photographs (mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case,
the bond, fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court
orders, record of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing
orders, date of release, reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE
INFORMATION RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 4 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
12 1/99
CRIMINAL INVESTIGATIVE RECORDS: POLLUTION CONTROL Item# 163 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance (Chapter 403, F.S.). The file may also
contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. This retention is set by s. 95.11, F.S. See also "CRIMINAL
INTELLIGENCE INFORMATION RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15,
F.S.
RETENTION:
a) Record copy. 8 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: SECOND DEGREE MISDEMEANOR Item# 128 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal justice
agency in the course of conducting a criminal investigation of an act or omission classified as a second degree misdemeanor,
including information derived by laboratory tests, reports of investigators or informants, or any type of surveillance. The file may
also contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. See also "CRIMINAL INTELLIGENCE INFORMATION
RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15, F.S.
RETENTION:
a) Record copy. 4 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

CRIMINAL INVESTIGATIVE RECORDS: SECURITY & INVESTMENT FRAUD Item# 164 This record series consists of information with respect to an identifiable person or group of persons compiled by a criminal
justice agency in the course of conducting a criminal investigation of an act or omission, including information derived by
laboratory tests, reports of investigators or informants, or any type of surveillance (Chapter 517, F.S.). The file may also
contain fingerprint cards of the person arrested by the police/sheriff department, fingerprint classification (i.e. size, shape),
F.B.I. history number, state identification number, the original arrest report, supplemental arrest reports, arrest affidavit, the
original booking slips, jail commitment sheets, first appearance sheets, arrest booking sheets, copies of warrants, photographs
(mug shot and the negative), narrative, correspondence subject to the subject or case, the disposition of the case, the bond,
fine amount of bond for the person to be released from jail, posted fine and cost bond, commitment orders, court orders, record
of offender's incarceration (if applicable), Florida Statutes number, rights under Miranda, family history, releasing orders, date of
release, reason, court dispositions and medical information. This retention is set by s. 95.11, F.S. See also "CRIMINAL
INTELLIGENCE INFORMATION RECORDS," and other CRIMINAL INVESTIGATIVE RECORDS:. Please refer to s. 775.15,
F.S.
RETENTION:
a) Record copy. 5 years after offense committed.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
13 1/99
DISPOSITIONS: NOLLE PROSEQUI Item# 72 This record series consists of copy of the disposition that the State Attorney's Office sends when a case has been Nolle
Prosequi. See also "ARREST WARRANTS/CAPIAS/ORDERS."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EMPLOYEE IDENTIFICATION RECORDS Item# 36 This record series consists of identification cards and photographs of all employees which may include the employees name,
date of birth, height, weight, sex, race, agency heads name, and agency being represented by the employee.
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EMPLOYMENT RECORDS: OFF DUTY ACTIVITIES Item# 168 This record series consists of those records required to maintain control over off-duty employment by law enforcement officers.
This may include, but is not limited to: all job descriptions and job announcements from outside employers; applications for the
eligibility pool; notice of final selection by the outside agency; schedules provided by prospective employer; and
correspondence. This series does not include payment or financial information and is not related to Workers Compensation.
These records satisfy s. 30.2905, F.S.
RETENTION:
a) Record copy. 4 anniversary years.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EVIDENCE PROCESSING RECORDS Item# 39 This record series consists of a record of evidence held in the evidence room and its future disposition. The record is
completed when officers turn in property for safe keeping, evidence or found property. A description of the property and the
property form number is stated in the officer's offense report. The property form contains the offense number, date, person
received from, received by, arrest number (if applicable) and a description of the property. After the property is disposed of by
law or court order, notations are made on the form showing date and final disposition. It includes receipts of all incoming and
outgoing property in the evidence room, the evidence card which is a listing of the property, case number, officer, suspect or
victim, and the stolen property card which maintains an index by classification of the type of property. See also "PROPERTY
RECORDS: CONFISCATED."
RETENTION:
a) Record copy. 60 days after disposition of property provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EXAMINATION RECORDS: CRIMINAL JUSTICE TRAINING CENTER/SCHOOLS Item# 170 This record series consists of examination booklets, grading logs/scales, and each students completed examination. These
exams are listed in Chapter 11B, F.A.C. This retention period is set under Rule 11B-30.0045 (3) (e), F.A.C.
RETENTION:
a) Record copy. 2 years from the date examination is completed, provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EXECUTION DOCKET RECORDS Item# 41 This record series consists of dockets which contain a list of all executions, orders and decrees directed to the sheriff in relation
to the collection of money, and a statement of money credited on such orders, executions and decrees, and when, to whom
and by whom paid. This record is created in accordance with s. 30.17, F.S. See also other "EXECUTION RECORDS:.
RETENTION:
a) Record copy. 3 fiscal years after satisfied or returned provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost. FLORIDA DEPARTMENT OF STATE GENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICT MEDICAL EXAMINERS
14 1/99
EXECUTION RECORDS: RECEIPT Item# 171 This record series consists of the receipts given to the Sheriff upon his return of an unsatisfied execution. The receipt is issued
by the Clerk of the Courts Office in accordance with s. 56.041(2), F.S. See also EXECUTION RECORDS: UNSATISFIED.
RETENTION:
a) Record copy. 1 year.
b) Duplicate. Retain until obsolete, superseded or administrative value is lost.


EXECUTION RECORDS: SATISFIED Item# 40 This record series consists of satisfied executions which are received by the law enforcement agency after a judgment is
entered by a court of proper jurisdiction and issued by the clerk of that particular court. Executions are used to levy a fine on
the property and goods of the defendant. When an execution is satisfied and paid in full, an officer will furnish the defendant
with a notice that the judgment had been satisfied. All receipts of money are endorsed on the execution. When fully paid, the
officer shall make his or her return and file it in the court which issued the execution in accordance with s. 56.021 and
56.041(1), F.S. See also other "EXECUTION RECORDS:."
RETENTION:
a) Record copy. Return to issuing Clerk of the Court after satisfied.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

EXECUTION RECORDS: UNSATISFIED Item# 172 This record series consists of all executions which are received by the law enforcement agency after a judgment is entered by a
court of proper jurisdiction and issued by the clerk of that particular court but which are never satisfied. Executions are used to
levy a fine on the property and goods of the defendant. All unsatisfied executions in the possession of the sheriff may be
returned to the issuing court 20 years after the date of issuance of final judgment in accordance with s.56.041(2), F.S. See also
other "EXECUTION RECORDS:."
RETENTION:
a) Record copy. 20 years after the date of issuance of final judgment; return to issuing court.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

FIELD INTERROGATION REPORTS Item# 43 This record series consists of a limited informational report filled out by an officer on persons or vehicles that are suspicious at
the time or place of contact, not of a criminal nature. It records the subject's name, address, height, weight, color of hair and
eyes, date, time and location of occurrence, name of associates, officer's name who is conducting the interrogation and
reason(s) stopped. No arrest are made or other reports filed of this momentary detention. In addition, this report series may
include the field interview report which will require follow-up, research and/or an interchange of information over an extended
period of time. See also "WARNING TICKETS."
RETENTION:
a) Record copy. Retain until obsolete, superseded or administrative value is lost.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

FINE AND FORFEITURE RECEIPT RECORDS Item# 44 This record series consists of receipts given to a person charged with an offense by the Sheriff's Office. It lists the person's
name, amount of fine and date paid. See also FINE/ESTREATED BOND REPORTS.
RETENTION:
a) Record copy. 3 fiscal years provided applicable audits have been released.
b) Duplicates. Retain until obsolete, superseded or administrative value is lost.

FINE/ESTREATED

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