Training Plan
Guidelines for RTOs
1 Regulatory FrameworkThe development of Training Plans for trainees and apprenticeships is an integral part of the regulatory framework in Victoria:
Australian Quality Training Framework Standards for Registered Training Organisations (9.3viii and ix) require individual Training Plans to be developed, documented, implemented and monitored for each apprentice or trainee where an Apprenticeship Traineeship Training Contract is in place or where assessment or training is conducted in the workplace. The Vocational Educational and Training Act 1990 and Approved Training Schemes require employers to have Training Plans for apprentices and trainees. 2 BackgroundUser Choice arrangements enable employers to negotiate with Registered Training Organisations (RTOs) on many aspects of training including timing, location and mode of delivery, who conducts the assessment, and the selection and sequencing of units of competency/modules.
Standard 9.3viii requires that where assessment or training is conducted in the workplace, the RTO negotiates the delivery and assessment strategy with the employer and apprentice/trainee, and works with the employer to integrate any on-the-job training and structured workplace training. Standard 9.3ix requires individual Training Plans to be developed, documented, implemented and monitored for each apprentice/trainee where an Apprenticeship/Traineeship Training Contract is in place or being negotiated. The Training Plan must encompass all relevant off-the-job training and structured workplace training. 3 What is the purpose of a Training Plan?The Training Plan provides detailed information on training and assessment agreed to by the employer, the apprentice/trainee and the RTO. This information ensures that all parties are making informed decisions about the services required and the respective obligations in the delivery of these services. A Training Plan provides details of the arrangements and underpins the Training Contract.
4 How should a Training Plan be developed?RTOs should develop Training Plans in conjunction with the apprentice/trainee and the employer. In the case of a School Based New Apprenticeship (SBNA), the Training Plan must be endorsed by the School. The Training Plan must be consistent with the requirements of the qualification to be attained. Any customisation of the qualification must be consistent with the needs of the apprentice/trainee and employer and consistent with the guidelines for customising the qualification.
Sufficient information should be provided to an employer to enable informed choices about the services provided by an RTO and the employer00 contribution to training and assessment. In order to meet these requirements, a Training Plan should include at least the following information:
Name and details of the employer, and host employer if applicable, RTO and apprentice/trainee Title of the qualification in the approved training scheme Competencies/modules to be obtained Nominal School Contact Hours (SCH) for competencies to be obtained Timeframe for achieving competencies Delivery modes to be used Description of training to be undertaken Assessment details and arrangements Party/ies responsible for the delivery and/or assessment of each competency Details of the time allocated outside routine duties for structured training Record for Recognition of Prior Learning, Recognition of Current Competence, and Credit Transfer where granted Signatures (including date of signature) of the employer, apprentice/trainee, and RTO representative (SBNA00 also require the signature of the school00 representative) Evidence that training progress against the Training Plan has been monitored regularly Any other specific requirements to be met in accordance with the Training Contract. 6 What are the requirements for monitoring a Training Plan?The details of the Training Plan should be monitored and amended where required. For example, changes to time frames or to the person responsible for training or assessment should be amended on the Training Plan. The Training Plan should also provide evidence that training and assessment is progressing satisfactorily and regular visits have taken place.
7 Workplace Based (WPB) Training PlanA WPB Training Plan template (parts I, II & III) and a WPB Sample Training Plan have been developed by the Office of Training and Tertiary Education to assist RTOs, employers and apprentices/trainees meet their respective regulatory obligations. The WPB Training Plan template (part III only) is available as a separate document. The templates and the sample can be accessed via the Training Organisations page on the OTTE website (
