Training of Population Census Personnel and its Interaction with ...

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Training of Population Census Personnel and its Interaction with  
Human Resources Development of the National Statistical Office 

Frederick W. H. HO

Consultant, UNSIAP

 

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TRAINING NEEDS OF  
POPULATION CENSUS PERSONNEL 
 

Overall planning and management  
Supervision  
Population contents and methodological matters (such as design of questionnaires; sampling, mapping techniques)  
External relations  

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TRAINING NEEDS OF  
POPULATION CENSUS PERSONNEL (cont00) 

Field operation (collection of data from data subjects)  
Field operation (logistical matters)  
Data editing and data coding  
Information and Communications technology

         (administrative systems and

          processing of census data) 

Data analysis  
Data dissemination  

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Overall management and planning                  

Leadership skills  
General management and planning skills  
Skills for identifying problem areas, devising solutions to difficult problems, avoiding pitfalls  
Good appreciation of contents of the work of

    sub-ordinates and their skills

   

 

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Supervision 
 

Supervisors at all levels should get to know the standard work procedures and operational requirements of their sub-ordinates very well  
Supervisors need to be trained to perform checking and supervisory functions  
Leadership training : how to provide guidance, assistance, support and encouragement to sub-ordinates  
Problem solving techniques  

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Population census contents and  
methodological matters 

Assessment of data needs  
Design of the survey operation  
Questionnaire design  
Sampling schemes  
etc.  

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External relations 

Effective communications with different parties  

   >> high level government officials

   >> the legislature

   >> the academia

   >> the mass media

   >> the general community 

     00/font>support for funding

     00/font>establishing data needs

     00/font>respondents00 co-operation

     00/font>trust in confidential handling of private data 

Public relations skills  
Publicity methods  

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Field operation 
(collection of data from data subjects)  

interviewing contents, interviewing behaviour and interviewing techniques  
psychological principles underpinning smooth,

    co-operative interaction with respondents  

skills in dealing with particularly difficult respondents  
safeguarding confidentiality of data pertaining to individual persons and households  
ensuring own personal safety while out in the field.  

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Field operation (logistical matters) 

 

  00/font>Clear transport schedules

  00/font>Telephones installed on time and properly manned,

  00/font>Printing jobs performed properly and on time

  00/font>Co-ordinated, certain delivery of required supplies

Training in design of detailed logistical procedures for personnel responsible for this area of work  
Training of the many operators to ensure that the procedures are implemented properly and faithfully  

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Data editing and data coding 
 

Data editors are trained to deal with problematic data collected from the field : necessary rectifications are made as much as possible during or immediately after the data collection stage  
Data coders are trained to have thorough knowledge of the coding system and to have a very serious working attitude  

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Information and Communications Technology (administrative systems and  
processing of census data) 

ICT workers normally will already have considerable knowledge and experience in ICT techniques : adequate training in various specific aspects of the Population Census will enable them to develop USER-FRIENDLY systems

   

training in end-user computing for relevant syayistical personnel to create sub-systems for minor, localized operations.  
users to be trained well on how to operate the systems  

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Data analysis 
 

A professional task requiring personnel to  turn massive data into meaningful, useful and easy-to-use information  
Relevant personnel need to be trained to do this task well  

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Data dissemination 
 

00/font> The values of data are only realized if the outputs do reach the users to meet their needs 00good dissemination strategies are fundamentally important 

Adequate training of personnel to ensure good design of dissemination processes and procedures and their proper implementation  
Training in sales principles and marketing skill  
For non-saleable products, personnel should still learn how to arrange for maximum access of data by the relevant target users.  

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THE  STRUCTURING  AND  IMPLEMENTATION  OF TRAINING  PROGRAMMES  AND COURSES 
 

In whichever training programmes and courses addressing a particular area of duty, there needs to be adequate reference to other related areas  
One level of staff will be responsible for the training of the next lower level of staff  
Establishment of a Central Training Division, which will do a lot of

       co-ordination and standardization work : 

   >>Avoiding duplication of work and ensuring consistency of

         instructional materials

   >>Training of trainers, both in terms of subject matters and

         general training techniques

   >>Conducts special courses

   >>Carries out quality assurance for the various training activities

 

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THE  STRUCTURING  AND  IMPLEMENTATION  OF TRAINING  PROGRAMMES  AND COURSES 
(CONTINUED) 
 
 

Training methods : Classroom instructions, role plays etc.  
More teaching aids available with the advancement and popularization of information and communications technology : distance learning  
On-the job training and coaching : to be truly 00raining methods00they would have to be conducted with good planning, proper structure and serious attitude  
Timing of training : induction module, main module and refresher module  

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THE  INTERACTION  BETWEEN  TRAINING  OF  POPULATION  CENSUS  PERSONNEL  AND  HUMAN  RESOURCES  DEVELOPMENT  OF  THE  NATIONAL  STATISTICAL  OFFICE 

In posting people to the Population Census Organization (PCO), career development path considerations of the individuals should be made  
Divisions in the NSO tend to hold on to good staff but they should note that the Population Census  project is a very good training ground for NSO personnel at large  
Equally, PCO should not hold on to the same staff from one round to another and then to another  
Design of population census training activities should attend to the development of generic skills in staff besides the more specific skills  

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THE  INTERACTION BETWEEN  TRAINING  OF  POPULATION  CENSUS  PERSONNEL  AND  HUMAN  RESOURCES  DEVELOPMENT  OF  THE  NATIONAL  STATISTICAL  OFFICE (Continued) 

Transfer of knowledge, skills and experience from other Divisions to the PCO 00a learning process of the PCO  
Materials and methods of the pop census are applicable to training activities of other statistical programmes in the NSO   
Divisions should consider sending observers when  the PCO conducts their training activities  
NSO staff in various Divisions will also benefit from observing the actual conduct of various stages of population census work  

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THANK    YOU

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