Simplified Summer Food Service Program Training

0 comments

file time: 2008-02-16

filetype:ppt

Click Here To Download...

>  
 

Simplified Summer  
Food Service  
Program Training 

 
 

Today00  Agenda 

Contact Information Internet Changes in the program/application Applications Meal patterns Reviews Claim forms Checklist  
 

Contacting Me 

(303) 866-6650 (phone)

            

1 (888) 245-6092  (toll free number) 

(303) 866-6663 (fax)

          

Butler_K@cde.state.co.us    (E-mail)

 
 

00/b>  Download Forms 

00/b>  Justice For All Poster

00/b>  USDA Manuals

00/b>  Application and Forms   

00/b>  Claim Forms

00/b>  Poster

00/b>  Graphics 
 

Internet  
 

Public or Nonprofit Private SFA 00Public

    00/font>Check that the district has direct control over the site

    00/font> Indicate 00/font>yes00/font> on receiving more than $500,000

    00/font> Check 00/font>yes00/font> that the sponsor provides year-round service to the community

    00/font> Identify the meal pattern that will be used.

    00/font> Racial / Ethnic category 00/font> check 00/font>US Census Bureau00/font> 

 
 

Sponsor Application 

    00/font> On the Summary of Site Information = total meals, by category 00/font> breakfast & lunch

    00/font> Type of site 00/font> list number of sites in each category

    00/font> List type of meal prep

    00/font> Budget (next slide)

    00/font> Site training 00/font> list topics (make sure you have an agenda and sign in sheet when you conduct the training)

    00/font> Identify how eligible and ineligible children will be checked off. 
 
 

 
 

Budget

 
 

Site Application 
 

Same as last year Use the most current F/R data for the eligibility purposes Data is good for 3 years Census tract good, until the next census comes out Make sure that if there are any revisions on dates and times of operation, that you revise your site application.  
 

Site Application 

Need one per site 00if you do not have a site application for a particular site, you do not have a SFSP that you may get reimbursement for. You must have prior approval on all sites.  
 

Procurement 

Must follow the 3016, 3017 regulations Prohibition against geographic preference If your organization is doing a competitive bid for the summer food service, ask for information on competitive bids  
 

Meal Patterns 

Food-Based NuMenus Assisted NuMenus SFSP Meal Pattern  
 

SFSP

MEAL PATTERN

 
 

Menu Worksheets  

MUST COMPLETE MENU WORKSHEETS FOR EVERY MEAL.

 
 

Meal Service 

Eligible Participants

18 years and younger Enrolled age group Migrant  
Adjust Meal Patterns to age  225.16 (f) (2) Larger portions may be served to children 12 and older 225.16 (d)  
 

Participant Eligibility 

A person 19 years of age and over who has a mental or physical disability and who participates during the school year in a public or private nonprofit school program (established for the mentally or physically disabled) is also eligible to receive meals.  
 

Meal Service 

There must be three hours between the beginning of one meal service and the beginning of another. The duration of meal service is limited to two hours for lunch and supper and one hour for all other meals.  
 

Meal Service 

If there is a unique situation that requires this time restriction to be altered, Sponsors may receive approval to operate less than three hours between the meal service.  The sponsor must provide written documentation to CDE and the request must have written approval prior to making this change.  
 

On site Visitations 

Must complete an on site visitation during the first week of operation Must complete a second on site visitation during the first month of operation  
 

SFSP Rules 

Adults cannot eat off the child00 plate The children must remain on site while eating their SFSP meal Meal production records must be completed daily Sponsor00 must serve meals during the times of the meal service submitted on the site application Sponsor00 must adhere to local health and sanitation regulations  
 

Meal Service 

00/b>Sponsor may receive reimbursement for up to 2% of the first meals

00/b>Example 00 100 children come in for meals; all children are served.  The children are really hungry.  You serve 48 second meals.  You may get reimbursement for only 2 of those meals (100 x .02 = 2).  This means that the other 46 meals are at the sponsor00 expense. 

 
 

Meal Service 

Remember that all reimbursable meals must be complete meals. When seconds are served, check to make sure that they are only served after all children present have received their first meal.  
 

Meal Service 

An SFSP sponsor is considering closing a site because of a crime related incident.  If a police report is written on the child, can the child be forbidden 00ntry00in the future and would there be a civil rights problem with forbidding an individual on the premises of an open site?  
Yes, the child can be forbidden on the premises, and no, this would not be a civil rights violation.  It is suggested that the sponsor issue an announcement covering all sites.  It should inform participants that if they cause problems that jeopardize the safety of others, they will be denied access to the premises.  
 

Food Substitutions 

Substitutions may be made by sponsors in food for individual participating children if are unable, because of medical or other special dietary needs, to consume such foods. Must be supported by a statement from a recognized medical authority which includes recommended alternate foods. Sponsor shall keep this statement on file.  
 

Milk 00PNP00 

    If you are re-using the milk that has been placed on a sharing table: 

    The milk must be safe and kept at a safe temperature during the lunch period (usually Sponsors keep the milk on ice). 

    Document on the menu production sheets how many milk is being used from the day before. 

    Check with the local health department for local rules and regulations.

 
 

SFSP APPLICATION 

DUE - Friday, April 30, 2007

 
 

Record Keeping 

Did you really serve a reimbursable meal, if there are no menu worksheets to prove that you served all the meal components?  
Did you really serve meals at a site, if you did not do your on-site visitations?  
 

Record keeping 

USDA Program Important that you keep records, to prove that you complied with all program requirements Three years, plus the current year  
 

Administrative Manual 

SFSP 00ible00/font> On the web site 00 Summer Food Service Program link  
 

CLAIM FORM

 
 
2007 Claim for Reimbursement  
Download from Web

 

   

 
 

Combining Claims 

10 days or less in the initial month of operation with the claim for the subsequent month 10 days or less in the final month of operation with the claim from the preceding month  

   If the program operates for less than 10 days in the final month, you must combine the claim for the final month with the claim for the previous month.  This combined claim must be submitted within 60 days of your last day of operation.

 
 

Second Meals 

Sponsors will only get reimbursed for 2% of the first eligible Meals All second meals should be listed on the reimbursement claim.  CDE will do the 2% calculation.  
 

Claim Due Dates 

May 2007   July 30, 2007

June 2007   August 29, 2007

July 2007   September 29, 2007

August 2007  October 30, 2007 
 

 
 

Faxes or e-mail   

A hard copy of the claim form must be submitted. Faxes or e-mails are not acceptable.  
 

Reimbursement Claim Errors 

If there is a change in reimbursement, the claim forms will be sent back.  
 

Increasing Participation 

Community Presentations

    Church groups

   Community organizations

   Recreation Programs

Set up a booth or speak at community events, fairs, school carnivals, library events Attend PTA/PTO meetings  
 

Increasing Participation 

Display Posters

Schools

Swimming Pools

Food Banks

Churches

Day Care Centers

Recreation Centers

Public Aid Offices

Womens00Homeless Shelters

 
 

Increasing Participation 

Grocery Stores

Libraries

Apartment/Housing Complexes

Soup Kitchens/Pantries

Laundromats

WIC Clinics

Association Meetings

Government Buildings 

 
 

SFSP  
code of federal regulations 
 

CFR Part 225 

Copies can be downloaded from the USDA web site www.usda.gov  
 

Questions

 
 

Have a Great Summer!

 

SFSP regulations allow for the adjusting of meal portion sizes for younger children.  The sponsor must demonstrate to the State agency that it can control portion sizes and follow the age-appropriate meal pattern requirements for children in Section 226..20漏 of CACFP regulations.

Smaller portions in the meal pattern may be served to children under 6 years of age. 225.16 (f) (2) 

   download Simplified Summer Food Service Program Training