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Health Resources and Services Administration
HIV/AIDS Bureau
Division of Training and Technical Assistance
National HIV Training
and Technical Assistance Cooperative Agreements
And
Cooperative Agreements
Targeting Part D Ryan White HIV/AIDS Program Grantees (CATPD)
Pre-Application Technical
Assistance Call
January 17th,
2008
3:00 -4:30 PM EST
1
Welcome and Introductions
Steven Young Director
of DTTA
Celia Hayes Chief, Technical
Assistance Branch
Stephannie Young HRSA
Grants Management Specialist
Brian Feit Project Officer
Helen Rovito Project Officer
2
Call Agenda and Objectives
Background and Framework
National HIV Training and
Technical Assistance Cooperative Agreements (NTTACA)
Overview and Programmatic
Areas
Cooperative Agreements Targeting
Part D Ryan White HIV/AIDS Program Grantees (CATPD)
Overview and Programmatic
Areas
Application Process
Division of Grants Management
Contacts
Questions & Answers
3
National HIV Training
and Technical Assistance Cooperative Agreement (NTTACA)
HRSA-08-087
Brian Feit, MPA
Public Health Analyst
Division of Training
and Technical Assistance
HIV/AIDS Bureau
Health Resources
and Services Administration
4
National Training and Technical
Assistance Cooperative Agreement (NTTACA)-
Overview
These Cooperative Agreements
will provide funding during Federal fiscal years 2008-2011. Approximately
$2,400,000 is expected to be available annually to fund at least 6 awards
among the six priority areas with a maximum award of $400,000 awarded
for any single grant.
Funding beyond the first
year is dependent on the availability of appropriated funds for Training
and Technical Assistance Cooperative Agreements in subsequent fiscal
years, grantee satisfactory performance, and a decision that funding
is in the best interest of the Federal government.
5
National Training and Technical
Assistance Cooperative Agreement (NTTACA)-
Priority Areas
Priority Areas
AIDS Drug Assistance Programs
(ADAP)
Consumer Development to
Respond to Unmet Need
Electronic Data Collection,
Storage and Retrieval
Fiscal Management
Retention of Clients in
Care
Technical Assistance Resources
Guidance, Education, and Training (TARGET) Center
Each application must address
a single area. Organizations, should they choose, may make multiple
applications, each addressing a different priority area.
Partnerships, including
collaborations and subcontracts are allowed, and encouraged.
6
National Training and Technical
Assistance Cooperative Agreement (NTTACA)-
General Requirements
Applicants must:
Coordinate with local
grantees and HAB program staff;
Use current HAB approved
curricula as appropriate;
Use multiple methods to
deliver technical assistance to a larger portion of the Ryan White HIV/AIDS
Program;
Include follow up evaluation
that shows how the technical assistance is used by the target grantee
or organization as part of evaluation;
Use principles of self efficacy
in work with consumers; and
Provide avenues for technical
assistance for persons who learn best via self learning or in other
languages.
7
NTTACA Priority Area - ADAP
The purpose of this technical
assistance is to see that all ADAPs provide the best quality of care
possible by providing technical assistance to State and Territorial
ADAP programs with regard to:
1) program administration
including the feasibility of using a Pharmacy Benefit manager or similar
entity to achieve greater program efficiency and effectiveness;
2) development of a clinical
quality management program for ADAP services;
3) the development of systems
to provide client level data for ADAP clients as required by HAB
Target Group: Part B Grantees
8
NTTACA Priority Area 00Consumer
Involvement to Respond to Unmet Need
The purpose of this technical
assistance is to will assist grantees as they work with consumers currently
in care to reach the hardest to reach subpopulations with unmet need
and to help link them into ongoing care.
Target Group: Part
A and Part B grantees that have a robust model of unmet need and eagerness
to work with consumers to fill that need.
9
NTTACA Priority Area 00Client
Level Electronic Data Collection, Storage and Retrieval
The purpose of this technical
assistance is to help targeted grantee organizations to collect, store,
and retrieve client level data for program reporting, evaluation, and
quality improvement.
Target Group: All
grantees funded to provide care under the Act.
10
NTTACA Priority Area 00Fiscal
Management
The purpose of the fiscal
management technical assistance is to assist targeted organizations
to
diversify and improve
their income streams and to
develop and enhance operational
fiscal systems.
Target Group: All
grantees.
11
NTTA CA Priority Area 00Recruitment
and Retention in Care
This technical assistance
focuses on improving grantee capacity to recruit and retain three target
groups of persons with HIV disease in primary medical care.
One group must be multiply
diagnosed persons with HIV
One group must be rural
persons with HIV
One group must be chosen
from among racial and ethnic minorities named in section 2693 of the
Ryan White HIV/AIDS Treatment Modernization Act.
Target Group: The
target group for this TA is all grantees under the Ryan White HIV/AIDS
Program.
12
NTTACA Priority Area 00TARGET
Center
This purpose of this cooperative
agreement is to ensure the TARGET Center is responsive, current and
useful to programs funded under the Ryan White HIV/AIDS Program and
to HAB and other program staff. The successful applicant for this
cooperative agreement should be able to support the TARGET Center in
three key areas: the website, the content, and exposure.
While not excused from all
of the general expectations on page 10, applications in this focus area
are particularly expected to respond to these expectations:
Use multiple and diverse
methods to deliver technical assistance
Provide avenues for technical
assistance for persons who learn best via self learning
Target Group: All
grantees and HAB staff.
13
Cooperative Agreements
Targeting Part D Ryan White HIV/AIDS Program Grantees (CATPD)
HRSA-08-085
Helen Rovito, MS
Public Health Analyst
Division of Training
and Technical Assistance
HIV/AIDS Bureau
Health Resources
and Services Administration
14
Cooperative Agreements Targeting
Part D Ryan White HIV/AIDS Program Grantees (CATPD) Overview
All of the Cooperative Agreements
will focus on the information and technical assistance needs of programs
addressing the medical care of HIV infected women, infants, children,
youth and their families.
This program will provide
funding during Federal fiscal years 2008-2010. Approximately $1,000,000
is expected to be available annually, for each of three years, to fund
up to three grantees.
The $1,000,000 will be divided
among the three focus areas outlined in the previous section, with a
maximum award of up to $500,000 awarded to any focus area. One Cooperative
Agreement will be funded for each focus area.
Funding beyond the first
year is dependent on the availability of appropriated funds for subsequent
fiscal years, grantee satisfactory performance, and a decision that
funding is in the best interest of the Federal government.
15
Cooperative Agreements Targeting
Part D Ryan White HIV/AIDS Program Grantees (CATPD) Priority Areas
Priority Areas
Consumer Development and
Training
Data Assessment for Part
D Providers
Clinical/Program Focus
16
CATPD Priority Area 00Consumer
Development and Training
Purpose: to provide training
and other capacity building activities to consumers on a range of topics
that are pertinent to Part D target populations.
Examples of these topics
could include, but are not limited to: consumer leadership, consumers
as resources in addressing unmet need, building the capacity of consumer
advisory boards, and utilizing consumers as peers in accessing care
services and/or clinical research.
Applicants will use current
HAB approved curricula/materials as appropriate.
17
CATPD Priority Area 00Data Assessment
for Part D Providers
Purpose: to provide intensive,
individualized, and if needed, on-site data assessment to Part D grantees
and sub-grantees in order to successfully collect, report
and analyze client level socio-demographic and service utilization
data, and to apply this data to program planning and evaluation
efforts, and to quality improvement programs.
Applicant must:
demonstrate experience
and expertise in data collection/analysis and training competencies
have the capacity to provide
the scope of work using agency staff, and not serve as a brokering agent.
18
CATPD Priority Area 00Clinical/Program
Focus
The focus of this priority
area is to provide training and/or technical assistance to Part D clinical
providers in the form of the following:
Facilitation of the development
of detailed guidelines for the use of appropriate medications in the
treatment of women, infants, chrilden and youth who are infected with
HIV/AIDS, in the form of perinatal and pediatric guideline working groups.
Determination of best practices
as it relates to pertinent Part D topics.
19
Type of Award 00Cooperative Agreements
Cooperative Agreements are
a type of grant where the level of government involvement is high. Under
the cooperative agreement, HAB00 primary role will include, but is
not limited to:
Participating in the design,
direction and evaluation of activities;
Participating in the selection
and review of evaluation mechanisms;
Reviewing, editing and approving
written documents, including training curriculum, publications, and
other resources;
Providing assistance in
the management and technical performance of activities; and
Ensuring integration into
HAB programmatic and data reporting efforts.
20
Eligibility: Who can apply?
National, regional, and
local public and private non-profit organizations involved in addressing
HIV/AIDS related issues on a national scope are eligible to apply. Community-based
and faith-based organizations are eligible to apply for these Cooperative
Agreement awards.
Applicants must have a minimum
three year history of developing and disseminating informational
materials, providing training or technical assistance to HIV/AIDS related
organizations and constituencies on a national level. The scope
of work for this Cooperative Agreement must also be proposed for a national
level.
Linkages, collaborations
and partners are encouraged among TA provider organizations as long
as there is a clearly identified lead
21
Application Format
(Section IV/Guidance)
SF424 00
Face Page
Table of Contents
Checklist
SF424A 00
Federal Budget Form
Line Item
Budget
Budget Justification
Staffing Plan
and Personnel Requirements
Assurances
Certifications
Project Abstract
Program Narrative
Work Plans
Your application should include
the following parts:
22
Budget
Your budget has three
parts:
SF 424A 00Form
the 5161
Line-item budget
(spreadsheet)
Narrative Budget
Justification
23
SECTION B -
BUDGET CATEGORIES
TOTAL COST
12,482.00
12,482.00
Indirect Cost
293,396.00
293,396.00
Total Direct Cost (sum of 6a
006g)
54,200.00
54,200.00
Other
62,850.00
62,850.00
Contractual
1,750.00
1,750.00
Supplies
3,000
3,000.00
Equipment
SECTION A -
BUDGET SUMMARY
Total
(g)
Non-Federal
(f)
Federal
(e)
Non-Federal
(d)
Federal
( c)
22,075.00
22,075.00
Travel
14,318.00
14,318.00
Fringe Benefits
138,200.00
138,200.00
Personnel
Total(5)
(4)
(3)
(2)
(1)
6. Object Class Categories
130,435
130,435
TOTALS
130,435
130,435
93.145
1. Supporting Networks of HIV Care
by Enhancing Primary Medical Care
New or Revised Budget
Estimated Unobligated
Funds
Catalog of Federal Domestic
Assistance Number
(b)
Grant Program Function
or Activity
(a)
SF 424A - SAMPLE
24
Standard HRSA Budget Categories
Personnel
Include all staff to be
paid for by this grant.
Fringe Benefits
Travel
Equipment
Supplies
Subcontracts
Other
Indirect
25
Funds cannot be used
for:
Subscription or membership
dues
General staff development
or training
International travel expenses
Construction
26
General Budget Advice
Read the Guidance
carefully.
Use a table, if
possible, to present your line- item budget.
Provide a mathematical
calculation for all items.
Provide detailed
information on consultants.
Make sure that all
costs listed in the line-item budget exactly match budget justification
and SF424.
Keep names, titles,
and time allocations on line-item budget consistent with justification
27
Staffing Plan
Biographical Sketches
Includes all
key staff for this project
Key personnel
are defined as the Program Director and other individuals who contribute
to the development or execution of a project in a substantive, measurable
way, whether or not they receive salaries or compensation under the
grant
Position Name
Education &
Experience/Qualifications
Rationale for time
being requested
Attachment 1 00Position
Descriptions
DO NOT
INCLUDE RESUMES!
28
Project Abstract
The project abstract must be
single-spaced and limited to one page in length.
Include description of:
Proposed grant project
Needs to be addressed
Proposed services
Targeted Population
Place the following at the top
of the abstract:
Project Title
Applicant Name
Address
Contact Phone Numbers (Voice,
Fax)
E-Mail Address
Web Site Address, if applicable
29
Program Narrative
It is not necessary
to complete a program narrative for the Application Form 5161-1.
Six Parts:
Justification of Need
Response 00Methodology
and Work Plan
Evaluative Measures 00
Outcome Evaluation
Impact 00Project Value
Resources/Capabilities 00
Organizational Capacity, Expertise and Experience
Support Requested 00Project
Budget and Justification
30
Program Narrative
Work plan
Goal(s)
Objectives
Key Action Steps
Person Responsible
Time line
Completion Date
Measurable Outcomes
Recommend you present
in table format
Review
sample provided in the Guidance
31
Project Narrative
SAMPLE00ork Plan Table
10/06
Complete assessment of agency MIS
Goal 1:
6/07
Provide training
4/07
Develop patient flow and system protocols
1/07
Install software & hardware for
coordinated reporting system
Measurable outcomes
Timeline/
Completion date
Staff person
Key Steps
Objective 1.1
To develop internal coordinated reporting and management information
systems to provide for effective decision-making and quality of care.
32
Tips
Your Work
Plan should include objectives
and key action steps that are:
SPECIFIC
MEASURABLE
ACHIEVABLE
REALISTIC
&
TIME
FRAMED!
33
Program Narrative
Organizational Information/
Resources and Capabilities
History and Mission
Organizational skills
or capabilities, two year history
Past performance
managing Federal funds at national level
Current performance
to manage Federal funds
Expertise of staff
Collaborative efforts
with AETC and pertinent organizations
Agency budget and
percentage of agency funding
Attachment 3
00Organizational Chart
34
Attachments
Attachments
are counted toward the 80 page limit. See pp. 17-18 of the Guidance.
Attachment 1 00
Staffing Plan, Position Descriptions, Curriculum Vitas (required)
Attachment 2 00
Developed Evaluation Tools (optional)
Attachment 3 00
Organizational Chart (required)
Attachment 4 00
Project Work Plan (required) other materials (optional)
35
Review and Selection Process
The Division of Independent
Review (DIR) is responsible for managing objective reviews within HRSA.
Applications competing for
federal funds receive an objective and independent review performed
by a committee of experts (ORC) qualified by training and experience
in particular fields or disciplines related to the program being reviewed.
Applications that pass the
initial HRSA eligibility screening will be reviewed and rated by a panel
based on the program elements and review criteria
That the competitive objective
review process will be based solely on the merits of the application.
It is critical that the applicant paint a clear picture of the approach
and the specific work plan proposed and the capabilities that the applicant
brings to the work.
36
Steps to Begin Submission
Application Submission Requirements
Obtain a DUNS number.
Visit
Register with the Central
Contractor Registry (CCR) at
download Health Resources and Services Administration HIV/AIDS Bureau ...
