>
Select facilitators
Select workshop support staff
Confirm date, venue, number of participants, language and duration of workshop
Book workshop venue (consider lighting, sound system, break-out rooms, meals/refreshments, equipment, business centre and other available facilities). Negotiate rates and raise contract for the hotel
Finalise workshop agenda
Send invitation letter to Country Offices (and partners)
Compile a tentative participant list
Make provisional hotel room reservations (and confirm exact numbers closer to workshop)
Organise reception/informal evening for introductory evening session
Develop list of participants ETA00 and ETD00
Arrange for airport transfer by UNICEF or hotel
Create certificates of workshop participation
Send pre-workshop learning needs questionnaire to participants
Update participant list as workshop details progress
Assist participants in obtaining security clearance
Provide relevant information and guidance on securing visas
Send out admin/logistics note (include information on security, accommodation rates, airport transfer, DSA, exchange rate, weather, address of venue, contact numbers and health requirements)
Identify pre-workshop assignments and send to participants
Write welcome letter for participants to receive upon arrival (include details of pre-evening session)
Raise travel authorisations and contracts for resource persons where applicable
Organise lunch time speakers
Order workshop materials: binders, photocopy paper, flipchart paper, markers, folders, VIPP cards and pins, writing pads and pens, plasticine, finger paints, and other stationery materials (masking and scotch tape, blue tac, scissors, stapler, hole puncher, blank paper, envelopes, rubber bands, labels, diskettes etc)
Gather PATH workshop materials, such as the Pocketbook of Emergency Resources, CCC booklets, international instruments, Sphere and ICRC videos, audio recording of 00he UNICEF Operations Officer00 humanitarian policy kit, children00 drawings etc (see complete overview of materials and resources in the PATH Programme Guide, Annex C)
Prepare workshop binders: participant and facilitators manuals, including cover
Arrange with IT to have computers and printers set up (and if necessary, photocopiers) and if possible, internet service to demo the learning web and for participant use during the workshop
Prepare registration forms, ticket reconfirmation forms and name tags
Burn CD-ROMS of course materials as required
Distribute certificates of participation
Take group photo
Compile and share a summary of evaluation forms with participants
Send out compiled list of participant contacts, any other materials promised during the workshop, and the group photo
Return any borrowed materials
Conduct a follow-up evaluation with participants 3 months after the workshop
Develop mailing list to keep participants updated of new developments related to
Annex B: Checklist for PATH Training
Workshops
Administration/Logistics
Select facilitators
Select workshop support staff
Confirm date, venue, number of participants, language and duration of workshop
Book workshop venue (consider lighting, sound system, break-out rooms, meals/refreshments, equipment, business centre and other available facilities). Negotiate rates and raise contract for the hotel
Finalise workshop agenda
Send invitation letter to Country Offices (and partners)
Compile a tentative participant list
Make provisional hotel room reservations (and confirm exact numbers closer to workshop)
Organise reception/informal evening for introductory evening session
Develop list of participants ETA00 and ETD00
Arrange for airport transfer by UNICEF or hotel
Create certificates of workshop participation
Participant information
Send pre-workshop learning needs questionnaire to participants
Update participant list as workshop details progress
Assist participants in obtaining security clearance
Provide relevant information and guidance on securing visas
Send out admin/logistics note (include information on security, accommodation rates, airport transfer, DSA, exchange rate, weather, address of venue, contact numbers and health requirements)
Identify pre-workshop assignments and send to participants
Write welcome letter for participants to receive upon arrival (include details of pre-evening session)
Resource persons
Raise travel authorisations and contracts for resource persons where applicable
Organise lunch time speakers
Materials/supplies
Order workshop materials: binders, photocopy paper, flipchart paper, markers, folders, VIPP cards and pins, writing pads and pens, plasticine, finger paints, and other stationery materials (masking and scotch tape, blue tac, scissors, stapler, hole puncher, blank paper, envelopes, rubber bands, labels, diskettes etc)
Gather PATH workshop materials, such as the Pocketbook of Emergency Resources, CCC booklets, international instruments, Sphere and ICRC videos, audio recording of 00he UNICEF Operations Officer00 humanitarian policy kit, children00 drawings etc (see complete overview of materials and resources in the PATH Programme Guide, Annex C)
Prepare workshop binders: participant and facilitators manuals, including cover
Arrange with IT to have computers and printers set up (and if necessary, photocopiers) and if possible, internet service to demo the learning web and for participant use during the workshop
Prepare registration forms, ticket reconfirmation forms and name tags
Burn CD-ROMS of course materials as required
DURING WORKSHOP
Distribute certificates of participation
Take group photo
AFTER WORKSHOP
Compile and share a summary of evaluation forms with participants
Send out compiled list of participant contacts, any other materials promised during the workshop, and the group photo
Finalise budget
Return any borrowed materials
Conduct a follow-up evaluation with participants 3 months after the workshop
Develop mailing list to keep participants updated of new developments related to
PATH
ANNEX B: CHECKLIST FOR PATH TRAINING WORKSHOPS
