Check Off
Items
DENR CONTRACT CHECKLISTREQUIREMENTS FOR CONTRACT ISSUANCE
1. Form 2700 00Contract Form (Form to submit entire Contract package to Purchase & Services) 2. Justification of Need Statement (This statement MUST be on Form 2700/Contract Form). State why this service is reasonably necessary to the proper function of the requesting division and why service cannot be performed by resources within the Department.) 3. Form 319 00Employee/Employer Relationship Form [required for a Personal Service contract (a contract with an individual only who is responsible for tax reporting and is issued a Form 1099 from DENR)]Also attach to the 319 form (1) A statement describing the individual00 00nique00qualifications to provide requested services and (2) Individual00 Resume or Vita.
4. Scope of Work (The purpose of the Contract/what DENR expects from the Contractor)If a RFP/RFQ is to be issued by DPS, the Scope of Work/Specifications must include Items A thru G listed below. If a Project Proposal is submitted from a university, for instance, the project proposal from the Principal Investigator with the University must include Items A thru H.
Reminder: DPS will return all scopes of work/project proposals that do not include the required items listed below.
Introduction (a brief description of services required) Background (describe how the services fit into the using agency00 function, legislation or new initiatives that necessitate these services, other solutions tried in the past, etc.) D. Scope of Work/Specifications: (Describe the services required using narrative or outline as appropriate). The following sections/headings must be included in the Scope of Work/Specifications:1. Task(s) to be provided by Contractor
2. Timeline for task(s) completion Milestone(s) to be met by Contractor
4. Deliverable(s) to be provided by Contractor
5. Environmental or regulatory constraints, state interfaces, etc. Contract Time Period (if known, start date & termination date or number of months) Payment Schedule (basis for payments to be made-- Work Timeline, Deliverables and/or Milestones) Ownership of Equipment Purchased under this Contract (limitations on use of funds for purchase of equipment) Detailed Project Budget (Specify source and use of match funding) A detailed project budget is required for projects considered 00rants00funded by DENR and/or research projects submitted to DENR for funding.
Request for Proposals for Services or Request for Quotations for Services issued by DENR will not include a 00etailed Project Budget00in the Scope of Work/Specifications document submitted by the DENR Division to DPS for inclusion in the RFP or RFQ.
5. Contractor00 Administrator (name/title/phone number) (DENR Division person responsible for working with Contractor to ensure performance and approves payments for work) 6. DENR Contract Coordinator (name/title/phone number) (DENR Division person responsible for knowing DENR contract procedures and assisting Contract Administrator(s) with DENR contract procedures)Contract Checklist 008/2003
