CONTRACT FOR THE
HOSTING OF THE
IBSA CHAMPIONSHIPS
This contract, executed this day of , 00in Madrid (Spain), between the International Blind Sports Federation (hereinafter referred to as IBSA), and the Organizing Committee of the Championships, (hereinafter referred to as the OC) witnesses that:
PREAMBLEWhereas IBSA governs
the sports movement for the blind of the world and owns all rights over
00
Whereas 00has proposed
that the Championships be hosted in the City 00 and that proposal
has been accepted by IBSA;
Whereas the hosting parties
are desirous of staging the Championships in full compliance with the
provisions of this contract;
Whereas it is the mutual
desire of IBSA and the OC that the Championships will be organised according
to IBSA sport technical provisions and instructions which are enclosed
to the present contract as Appendix 00, in the best possible manner
and take place under the best possible conditions for the benefit of
the IBSA athletes of the world to contribute to the further development
of the blind sports movement throughout the world.
COMMITMENTS
Now, therefore, in consideration of the foregoing and the covenants and conditions set forth hereafter in this contract, the parties hereto agree as follows:
Section 1. Organisation of the ChampionshipsIBSA hereby entrusts
the organisation of the Championships to the IBSA national member with
full rights and the OC, which undertake to fulfil their obligations
in full compliance with the provisions set forth in this contract. The
IBSA national member should be in good standing.
Section 2. Special
Provisions
The parties agree as
follows:
2.1. Sole Responsibility:
The OC shall be individually and solely liable for all commitments entered
into concerning the organisation and staging of the Championships including
all obligations deriving from this contract. The OC will comply to its
financial commitments and will be severally liable for any budget deficit
as benefit from budget surplus, resulting from the organisation of the
Championship. It will be assured to IBSA non liability to organisational
or economic concerns.
The OC will sign an insurance
contract up to the amount of a minimum of 00per occurrence for third
party (public) liability and for participants. A copy of the contract
will be sent to IBSA no later than three months prior to the opening
of the Championships.
2.2. Date of the Championships:
the Championships shall take place from 00
2.3. Organisation of
OC: the hosting parties undertake that among the OC Board of Directors
and steering committee there shall be two members representing IBSA.
The parties agree that this undertaking is absolutely essential so as
to ensure the smooth planning and executions of the Championships.
2.4. Observance of Decisions:
the OC shall obey reasonable decisions made by and/or orders given by
IBSA or any of its appropriate bodies as long as such decisions or orders
relate to the Championships, are in full compliance with this contract
and do not imply unreasonable additional expenses for the OC.
2.5. Co-ordination Commission:
the parties agree that the IBSA Co-ordination Commission shall also
serve to manage the working relationship with IBSA. The OC shall also
meet the costs and assist in organising the visit of the technical representatives
for the inspection of venues prior to the Championships.
2.6. Entry fee: in exchange
for services provided to competitors, team officials, athlete support
personnel and other team personnel, the OC is authorized to require
from each of these participants an entry fee as approved by IBSA.
2.7. Health Services:
all necessary first aid medical/health services of an emergency or pressing
nature shall be provided, without cost, to the accredited competitors,
team officials and representatives of IBSA at each sport venue.
2.8. Doping and Drug
Testing: the OC shall secure the necessary means to conduct doping and
drug testing as specified in the IBSA rules and the WADA code. The OC
shall meet the costs.
2.9. Visual Classifications:
the OC shall secure the necessary means to enable the IBSA Medical Department
to conduct required visual classifications of the athletes. The OC should
communicate with the IBSA medical director about this matter at least
sixty (60) days before the beginning of the Championships.
2.10. Transportation
and Travel:
2.10.1. The payment
of the travel expenses in economy class of the duly qualified and accredited
technical official and classifiers to the host city from his/her country
of residence shall be borne by the OC.
2.11. Sports venue: the
OC shall provide appropriate accommodation, services and facilities
reserved for the competitors, team officials, athlete support personnel,
other team personnel and technical and medical officials.
2.11.1. The accommodation
area for technical and medical officials shall be located separately
from that of athletes and team officials.
2.12. Sports Program:
the specific daily program shall be submitted by the OC to IBSA for
information no later than one (1) month before the Championships.
2.13. Venues: the competition,
non-competition and training venues used for the Championships shall
respect any special requirements for disabled participants that may
be contemplated in the IBSA rule book in effect as of the date of this
contract.
2.14. Admission tickets:
the OC reserves the right to charge an admission fee, which price should
be agreed upon by IBSA. The OC shall ensure that no entry fees are charged
for athletes and team officials.
2.15. Marketing Programs:
the OC acknowledges that the Championships are the exclusive property
of IBSA and that IBSA owns all rights of whatever kind or nature concerning
their organisation, publicising, broadcasting, recording, marketing
and reproduction by any means whatsoever, whether now existing or developed
in the future. The OC shall ensure that the IBSA name and logo
appears on all material in any format produced for the purpose of promoting
the Championships and on all merchandise produced for use during the
Championships and/or sale to the general public. The IBSA flag shall
be raised during the Opening Ceremony of the
Championships and shall
be flown and/or displayed prominently at all times at all sports facilities
used for the Championships.
2.16. License: IBSA herewith
grants for the period from the date of this contract until 00 an exclusive
license to the OC to use IBSA rights for the organisation, publicising
and marketing 00xcluding broadcasting, recording and reproduction
00f the Championships (necessary or appropriate for the OC to perform
its obligations under this contract and to raise the revenues to enable
it to do so), provided, however, that such license (i) is exclusively
granted relating to the Championships; (ii) is subject to the OC complying
with all the provisions of this contract; and (iii) is subject to IBSA
being satisfied as to the protection of IBSA麓s rights in the host country
and in other countries, where necessary.
2.17. OC Reports to IBSA
upon conclusion of Championships: upon conclusion of the Championships
and subject to the conditions enumerated hereafter, the OC shall send,
no later than two months after the end of the Championships, the official
report on the results of the Championships both to the Secretary General
and the IBSA Statistician for record purposes.
2.18. Capitation Fees:
the capitation fees should be transferred to the IBSA Treasurer after
the completion of the Championships. See Appendix 1 00BSA Capitation
Fees. Form and Invoice00
2.19. No Previous Commitment:
the hosting parties hereby declare that neither of them is a party to,
or bound by, any undertaking or agreement (other than those made with
the approval of IBSA) concluded prior to the executions of this contract
and having any connection whatsoever with the Championships in terms
which are inconsistent with this contract.
2.20. Governing Law and
Dispute Resolution: inasmuch as IBSA is registered in the Spanish Sports
Council (Consejo Superior de Deportes de Espa帽a), and due to the fact
that the 00. organization is in 00, this contract shall be governed
by the laws of Spain and the laws of 00.. Any dispute concerning its
interpretation or the rights or obligations of the parties under this
contract or any other matter arising from this contract is to be submitted
to and decided by 000000..
2.21. Language: all communication
in connection with this contract, either in written, oral or any other
form shall be conducted in English or Spanish.
In witness whereof, the
parties hereto have executed this contract at the places and on the
dates specified above.
International Blind Sports Federation
Appendix 1
IBSA CAPITATION FEESFORM AND INVOICE
FROM : SILVIA ALDINI IBSA TREASURER
TO
: ORGANISING COMMITTEE
Thank you for having
hosted an officially sanctioned IBSA event. In order to fulfil the tasks
conferred upon me by the IBSA General Assembly, I must ask you for an
extra effort in order to complete the entire formal procedure already
established on the Sanction Application Form your Federation submitted
for approval in due course.
Be so kind as complete
the following steps:
STEP 1 INFORMATION ON THE SPORTING EVENT
Country: City: Dates :Official name given to
the event :
Name of National Federation
:
Organizing Committee:
Name of contact person
:
PHONE FAX
E-MAIL
Number and list of participating
IBSA member nations in good standing:
Number of participating
athletes:
Capitation fee per participating
athlete as agreed and approved (sanction form):
AMOUNT in USD AMOUNT
in EURO
STEP 2 INVOICE
NUMBER OF PARTICIPATING
ATHLETES x USD or EUR /ATHLETE:
= USD/EUR
The total amount due and payable to the Central IBSA Account should be wire transferred according to the following instructions:
Name of Bank: BANCO POPOLARE DI VERONA E NOVARA
CENTRAL OFFICE N. 401
Address: VIA MONDATORA 14
I 0041100 MODENA
ITALY
ABI : 5188 CAB 12900
SWIFT ADDRESS : VRBP IT 2V 402Beneficiary : FEDERACION
INTERNACIONAL DE DEPORTES PARA CIEGOS
00IBSA
A) If the amount to be transferred is in Euros, please quote the following details (full electronic routing sequence):
IT69E0518812900EUR553750966If the amount to be transferred is in USD, please quote the account number: 553750966 and do not fail to mention the CAB and ABI codes.
Payments in Euros
are encouraged
