Cadet Command Regulation 145-2
Junior Reserve Officers Training Corps Program
Organization, Administration, Operation, Training and Support
Headquarters U.S Army Cadet Command Fort Monroe, VA 20 August 2004 SUMMARY OF CHANGES CCR 145-2
Junior Reserve Officers Training Corps Program, Organization, Administration, Operation,
Training and Support
This revision o Changes website to read web portal throughout this regulation. o Changes extra-curricular to co-curricular throughout this regulation. o Changes www.rotc.army.mil/jrotc to www.usarmyjrotc.com throughout this regulation. o Changes camps to read JROTC Cadet Leadership Challenge (JCLC) throughout this
regulation. o Changes conferences to read Annual Instructor Certification Training throughout this
regulation. o Delete the term conference throughout this regulation. o Includes the applicability of Army National Guard, and U.S. Army Reserve Personnel, and
Area Coordinators. o Includes guidance and requirements for cadet portfolios (chap 2). o Outlines procedures for submitting SIRs (chap 2). o Updates cadet records; (mandates submission of reports through JUMS, and clarifies the
length of hold cadet records) (chap 2). o Clarifies bond/insurance requirement for host institutions (chap 3). o Defines percentage of students participating in JROTC (chap 3). o Updates policy of nondiscrimination (physical disability, marital status, sexual orientation,
and status as a parent) (chap 3). o Outlines acceptable conduct and character of all cadets (chap 3). o Requires schools officials to promote the JROTC program through partnerships (chap 3). o Adds monthly inventory of government property (chap 3). o Identifies SAIs as supervisor for all assigned instructors (chap 4). o Defines optional teaching methods (chap 5). o Requires 180 hours of instruction (chap 5). o Describes cost effectiveness (number of students enrolled) (chap 5). o Defines optimum class size (20 students; maximum 30 students) (chap 5). o Master Training Schedule used as a general guideline in presenting material (chap 5). o Requires the use of the 4-phase lesson plan to maximize cadet participation (chap 5). o Revises formal evaluations and updates the unit report (chap 7). o Includes school-program evaluations and DAI evaluations (chap 7). o Clarifies education degrees and teacher licensure for instructors (chap 8). o Prohibits the wear of a patch on the black jacket (chap 10). o Clarifies the wear of BDUs by instructors during JROTC activities (chap 10). o Authorizes the wear of the Reverse Flag Replica for JROTC instructors (chap 10). o Provides personal appearance guidance for cadets (hairstyles, fingernails, hygiene and
tattoos, religious wear, and wear of jewelry) (chap 10). o Adds the acronym JCLC to the glossary. Department of the Army
Headquarters, United States Army
Junior Reserve Officers Training Corps
Fort Monroe, Virginia 23651-5000
Junior Reserve Officers Training Corps Program Organization, Administration, Operation, Training and Support Summary. This regulation provides command policy and guidance for the standardization and
execution of the Junior Reserve Officers Training Corps (JROTC)/National Defense Cadet
Corps (NDCC) Program in high schools. All references to JROTC include NDCC unless
otherwise specified.
Applicability. This regulation applies to U.S. Army Cadet Command (USACC), USACC
Region, Brigade and Area Coordinator (AC) Headquarters, and major overseas commands that
have Department of Defense Dependent Schools (DoDDS) JROTC units within their
jurisdictions, the Active Army, the Army National Guard and , the U.S. Army Reserve,
Department of the Army Civilian Personnel, and contracted employees. It also applies to active
duty and retired personnel certified to conduct the JROTC program at JROTC units and to
administrators that host JROTC units in public and private high schools, high school level
military academies, and at the high school level element of military junior colleges.
Supplementation. Proponent for this regulation is U.S. Army Cadet Command, ATTN:
ATCC-JR. Supplementation of this regulation is prohibited.
Forms. R forms throughout this regulation are for local reproduction. Have them printed
through your local forms management officer.
Suggested improvements. Send comments and suggested improvements on DA form 2028
(Recommended Changes to Publications and Blank Forms) to Commander, U.S. Army Cadet
Command, ATTN: ATCC-JR, Fort Monroe, VA 23651-5000.
Chapter 1
Introduction Paragraph Page
Purpose 1-1 1 References 1-2 1 Explanation of abbreviations and terms 1-3 1 Responsibilities 1-4 1 Mission philosophy 1-5 1 Army Regulation 145-2 1-6 1
CCR 145-2 20 August 2004 i Chapter 2
Administration Paragraph Page
Recurring reports 2-1 2 Cadet records 2-2 3 Publications/curricular Items 2-3 3 Cadet incentives 2-4 3 Cadet Portfolios 2-5 4 Serious Incident Reports (SIRs) 2-6 5
Chapter 3
Operations
Establishment of a JROTC Unit 3-1 6 Establishment responsibilities 3-2 6 Insurance for establishing a new JROTC Unit 3-3 8 Probation/Disestablishment 3-4 10 Specific procedures for disestablishing 3-5 11 a unit
Maintaining the bonds and insurance 3-6 11 Claims against the bond or insurance 3-7 12 policy Inventories 3-8 12 Cadets/student administration 3-9 13 Participation in JROTC 3-10 13 Policy of nondiscrimination 3-11 13 Enrollment requirements 3-12 14 Magnet programs 3-13 14 Feeder schools 3-14 15 Cross-enrollment 3-15 15 Adopt-a-School program 3-16 15 Participating Students 3-17 16 Disenrollment 3-18 16 School Support 3-19 17
Chapter 4
Personnel and Administration
Section I
General
Purpose and scope 4-1 18 Authorized Instructors 4-2 18 Equitable procedures 4-3 18 Relationship between instructors and 4-4 18 schools
CCR 145-2 20 August 2004 ii Section II
Instructor Qualification Paragraph Page
Purpose 4-5 20 Interim Certification 4-6 20 Instructor Eligibility 4-7 21 Documentation required for qualification 4-8 23 process
Application and certification procedures 4-9 24 Certified Interviewers 4-10 25
Section III
Instructor Responsibilities
Functions and responsibilities of 4-11 26 Director of Army Instructor (DAI)
Functions and responsibilities of 4-12 30 Senior Army Instructor (SAI), and
Army Instructor (AI)
Section IV
Instructor Administration
JROTC Instructors 4-13 31 Position vacancies and hiring 4-14 31 Rank and precedence 4-15 32 Continuing qualifications 4-16 32 Performance review and decertification 4-17 33 Probationary status 4-18 34 Termination of employment 4-19 35 Suspension of the Army Cost Share 4-20 35 Section V Performance Evaluation
Preparation/procedural guidance 4-21 35
Section VI
Staffing and Operations
Requirements 4-22 37 Reimbursement procedures 4-23 39 Transfers (Personnel in the same school 4-24 39 district)
Termination and resignations 4-25 39 Conduct of JROTC Instructors 4-26 40 during school district strikes
Instructor records 4-27 40 CCR 145-2 20 August 2004 iii Section VII
Weight Control Program Paragraph Page
Purpose 4-28 41 Scope 4-29 41 Responsibilities 4-30 41
Chapter 5
Education
JROTC Cadet training philosophy 5-1 43 Quality training 5-2 43 Program of Instruction (POI) 5-3 44 Leadership application 5-4 46 Reference library 5-5 46 Master Training Schedules (MTS) 5-6 46 Lesson plans 5-7 46 Methods of Instruction 5-8 47 Grading system 5-9 47
Chapter 6
Resource Management
General 6-1 47 Financial management and funding types 6-2 48 Government Purchase Card (GPC) 6-3 48 Authorized JROTC expenditures 6-4 49 Fund Raising Activities 6-5 52 Management control program 6-6 54 Supplies and equipment 6-7 54 Ammunition requisitions procedures 6-8 55 Support installations 6-9 55 Automation 6-10 55 Physical security 6-11 55
Chapter 7
Inspections and Other Visits
Purpose 7-1 55 JROTC Unit Inspection Program 7-2 55 Responsibilities for the Inspection 7-3 57 Conduct of inspection 7-4 57 Dates of inspections 7-5 58 Reports of inspection 7-6 58 Honor Unit with Distinction and 7-7 58 Honor Unit Designations CCR 145-2 20 August 2004 iv Paragraph Page
Distinguished School Support/Outstanding 7-8 59 School Support Designations
Unit Assist Visitation philosophy & 7-9 59 objectives
State of the Unit Briefings 7-10 60
Chapter 8
Training
Section I
General
Scope 8-1 61
Section II
Instructor Training and Development
Instructor Training 8-2 61 Instructor Training Programs 8-3 61 Training and Professional Development 8-4 61 Cadet Supervision 8-5 63 Prohibited training 8-6 63
Section III
Cadet Training
Cadet Training 8-7 64 Physical fitness 8-8 64 Cadet Challenge 8-9 64 Cadet Challenge Awards 8-10 65 Cadet Challenge Responsibilities 8-11 66 Co-Curricular Activities 8-12 67 Cadet ride and field trips 8-13 67 Confidence and team building 8-14 67 Confidence building/rappel training 8-15 67 Off-installation training 8-16 69 Cadet versus Student status 8-17 69
Section IV
Co-Curricular Activities
Marksmanship training 8-18 70 Range requirements 8-19 70 Indoor and outdoor firing ranges 8-20 71 School-owned ranges 8-21 71 Marksmanship firing procedures and 8-22 72 commands CCR 145-2 20 August 2004 v Chapter 9 Paragraph Page
JROTC Cadet Leadership Camp (JCLC)
Purpose 9-1 73 Objectives 9-2 73 Responsibilities 9-3 74 Training Activities 9-4 76
Discipline Problems 9-5 77 Training Schedule 9-6 77 Security 9-7 78 Awards 9-8 78 Medical Support/Sick call 9-9 78 Cadet evaluation 9-10 78 Uniform and equipment 9-11 78 Attendance and waivers 9-12 79 JCLC organizational structure and 9-13 80 responsibilities
Arrival and in-processing 9-14 83 Required forms 9-15 83 Drugs and medications 9-16 84 Insurance 9-17 84 Dental policy 9-18 84 Instructor billeting 9-19 84 Instructor travel reimbursement procedures 9-20 84 Out processing 9-21 84 Early dismissal from JCLC 9-22 85 Safety management 9-23 86
Chapter 10
Uniforms and Insignia
General 10-1 87 Instructor uniforms 10-2 87 Cadet uniforms 10-3 89 Wearing of the JROTC uniform by Cadets 10-4 90 Appearance 10-5 91 Personal appearance 10-6 91 Purchase of uniforms and insignia 10-7 93 Authorized wear of uniform insignia 10-8 93 Unauthorized wear of uniforms and insignia 10-9 93 Cap insignia 10-10 94 Corps and collar insignia 10-11 95 Insignia of grade for cadet officers 10-12 97 Insignia of grade for cadet non- 10-13 97 commissioned officers and enlisted members
JROTC and distinctive shoulder 10-14 100 sleeve insignia CCR 145-2 20 August 2004 vi Paragraph Page
Academic achievement insignia 10-15 101 Honor Unit, Honor Unit with Distinction, 10-16 102 and Merit Unit Insignia
Nameplate 10-17 102 Nametape 10-18 103 ROTC Lapel Button 10-19 103 Optional items 10-20 103
Chapter 11
Awards
General 11-1 105 Recommendation for awards 11-2 106 Civilians 11-3 106 Awards for JROTC 11-4 106 instructors/civilians
U.S. and foreign awards 11-5 111 Medal of Heroism (ROTC and NDCC) 11-6 112 Superior Cadet Decoration 11-7 113 Legion of Valor Bronze Cross for 11-8 115 Achievement Sons of the American Revolution 11-9 116 (SAR) Award
The Military order of the World Wars 11-10 116 (MOWW) Award
Daughters of the American Revolution 11-11 117 (DAR) Award
Association of Military Colleges and 11-12 118 School (AMCSUS) of the United
States Award
American Legion Awards 11-13 118 The National Sojourners Awards 11-14 119 Scottish Rite of Freemasonry 11-15 120 JROTC Award
U.S. Army Recruiting 11-16 121 Command (USAREC) Award
for JROTC
Noncommissioned Officers 11-17 121 Association (NCOA) Award for JROTC
Association of United States Army (AUSA) 11-18 122 Military Officers Association (MOA) 11-19 122 Military Order of the Purple Heart 11-20 123 Veterans of Foreign Wars (VFW) 11-21 123 Qualification badge 11-22 124 School awards 11-23 124 Marksmanship medals and ribbons 11-24 125 Other awards 11-25 125 Unit awards 11-26 125 CCR 145-2 20 August 2004 vii Appendices
Appendix A: References, page 128
Appendix B: JROTC Curriculum Requisition Procedures, page 133
Appendix C: Sample Request for Hire Letter, page 136
Appendix D: Application for Employment in the JROTC Program, page 137
Appendix E: JROTC Coaching Rubric, page 141
Appendix F: JROTC Instructor Annual Performance Appraisal, page 144
Appendix G: JROTC Rating Scheme, page 146
Appendix H: Abbreviated Report of Medical Examination for JROTC Instructors,
page 147
Appendix I: Instructor Weight Control Program, page 148
Appendix J: JROTC Cadet Leadership Challenge, page 153
Appendix K: Risk Management Worksheet, page 164
Appendix L: JROTC Awards, page 166
Appendix M: Precedence of Wear, page 171
Appendix N: Rifle Marksmanship Qualification Awards, page 173
Glossary, page 175 CCR 145-2 20 August 2004 viii Chapter 1
Introduction
1-1. Purpose
This regulation sets policies, assigns responsibilities, and provides guidance for planning and
executing the Junior Reserve Officers Training Corps (JROTC) and the National Defense Cadet
Corps (NDCC). Unless otherwise noted, all references to the JROTC Program in this regulation
will mean the Army JROTC Program and the National Defense Cadet Corps.
1-2. References
Required publications and prescribed forms are listed in Appendix A .
1-3. Explanation of abbreviations and terms
Abbreviations and special terms used in this regulation are explained in the glossary.
1-4. Responsibilities
a. Commander, U.S. Army Cadet Command (USACC), responsibilities are stated in Army
Regulation (AR) 145-2.
b. Region Commanders/Area Coordinators (AC), and Brigade Commanders will administer
policies and procedures specified in AR 145-2 and this regulation for the JROTC activities in the
schools located within their respective areas.
c. Participating schools within the United States and its territories and Department of the
Defense Dependent Schools (DODDS) school authorities will conduct JROTC as specified in
AR 145-2 and this regulation.
1-5. Mission philosophy
JROTC Program mission philosophy is To Motivate Young People to be Better Citizens. The
JROTC Program is a service to our nation that provides cadets the motivation and skills to
remain drug free, graduate from high school, and become successful citizens. The Program
works to instill in students in secondary educational institutions the values of citizenship, service
to the community and the United States, personal responsibility, and a sense of accomplishment.
Junior ROTC cadets may qualify for an advanced placement in the Senior ROTC Program
or in the Active or Reserve Components of the Armed Forces. Cadets may be authorized
enlistment grade of PFC (E-3) if they have completed three or more years of JROTC with a
recommendation from the Senior Army Instructor concerned.
1-6. Army Regulation 145-2
The following regulatory guidance for JROTC programs are addressed in Army Regulation
145-2:
a. Authority to establish JROTC programs.
CCR 145-2 20 August 2004 1 b. Publication of General Orders announcing the establishment of JROTC units.
c. Major changes to JROTC application.
d. Disestablishment of JROTC units.
e. Designation of eligible Service Education Activity (SEA) JROTC schools to receive
surplus governmental property and to terminate donation agreements with those schools not
qualified (DOD authority).
Chapter 2
Administration
2-1. Recurring reports
Recurring reports are a listing of reports and suspense timelines that are applicable to the JROTC
Program. All reports are due to USACC, JROTC Directorate not later than the dates indicated:
a. Consolidated List of JROTC Cadet Leadership Camp (JCLC): 15 Apr.
b. JROTC Instructor Evaluation Reports: 1 Oct.
c. Americas Promise Rollup: 15 Oct.
d. Cadet Enrollment/Ethnic Data Report/Intentions of Graduates Report: 15 Oct.
(1) These reports provide pertinent data to agencies responsible for management, procurement of supplies and equipment, and preparation of the budget for the Army JROTC
Program.
(2) Each unit will submit these reports from the JROTC Unit Management System (JUMS)
program to the JROTC Command and Information Management System (JCIMS).
(3) The Director of Army Instruction (DAI) of a multiple JROTC unit will verify from
JCIMS all data required by these reports to Brigade (Bde)/AC headquarters.
(4) Brigade (Bde), Area Coordinators (AC), and Region (Rgn) High School Divisions will
verify data in JCIMS submitted by their units.
e. Education Credit by State/School: 15 Oct.
f. JCLC Opening and Closing Report: As required.
g. Consolidated JCLC Closing/After Action Review: 31 Oct. CCR 145-2 20 August 2004 2 2-2. Cadet records
a. Cadet records will be maintained in the JUMS application program for each cadet enrolled
in JROTC, and for a period of 4 years after leaving the program and 1 year after graduation.
(Paper copies are not required; back up disks will ensure the information is protected.) USACC
provides the cadet records program (JUMS) that contains the format and description of the
content that is required. Records completed before the implementation of JUMS can be paper
copies.
b. Training Certificates.
(1) Issue CC Form 226-R, 1 Jan 03 (Certificate of Training) to each cadet who
successfully completes at least 2 years of the program. SAIs or AIs will make a recommendation
for advanced placement on the JUMS automated Cadet Record in the Cadet Notes from the
History Tab in JUMS upon issuing CC Form 226-R.
(2) Provide students completing JROTC training and not enrolled as cadets a Certificate of Participation, without recommendations, and make an entry on the JUMS automated Cadet
Record.
2-3. Publications/curricular items
a. JROTC units or multiple district headquarters are authorized to establish a publication
account.
b. The DAI/SAI will maintain an official Publications Library, which will consist of
publications required by USACC. This Library can be electronic all instructors will know how
to access it and how to find required publications.
c. For requisitioning JROTC Program of Instruction (POI) materials see Appendix B and for
the most up to date information go http://www.usarmyjrotc.com . These items will be inventoried at all inspections and visits and will be signed for by the school administration upon
the departure of the SAI or AI. Incoming instructors will sign for the materials from the school
administration or, in the case of a new unit, from Bde/AC representatives. Any shortages will be
reported to Bde Cdrs or ACs who will hold schools responsible for replacing materials not
present. They will assist schools in locating departing instructors when curriculum items are
missing.
2-4. Cadet incentives
a. Cadet Merit/Demerit System
(1) Units will develop a merit/demerit system or a similar system to provide reinforcement
for cadet accomplishment and authority to cadet leaders. Examples of these systems are located
in the Instructor Handbook ( http://www.usarmyjrotc.com ) under Instructor Tools. CCR 145-2 20 August 2004 3
(2) The system will allow cadets the opportunity to correct deficiencies and to recognize
cadets who excel. The system must be included in the unit SOP and posted on the unit bulletin
board.
b. Cadet Promotion System
(1) Units will establish a fair and equitable promotion system, which includes as much
cadet involvement as possible (e.g. cadet boards).
(2) The system must be included in the unit SOP and posted on the unit bulletin board.
(3) Promotions and demotions will be announced on unit orders, posted on unit bulletin
boards, and annotated in cadet records.
2-5. Cadet Portfolios
JROTC Cadets will create a portfolio that contains an organized collection of work based on
accomplishments, personality, goals and aspirations. The portfolio should provide insight and
information on the cadets personal achievements and growth over time. Instructors will ensure
that all cadets and participating students have a portfolio. The portfolio will begin with LET 1
cadets upon entry to the JROTC program. Portfolios will be maintained on all cadets enrolled in
the JROTC program.
a. LET 1 JROTC Cadet Portfolios will include the following:
(1) A personal cover page.
(2) Mission statement of goals.
(3) Personal Skills Map (personal profile).
(4) Winning Colors Communication Discovery Form (personal profile).
(5) Learning style inventory (personal profile).
(6) At least two samples reflecting academic work from JROTC or other classes.
b. Portfolios for LET 2, LET 3 and LET 4 cadets shall contain the items listed above and
include the additional documents below:
(1) Personal financial planning portfolio.
(2) The personal growth plan assessment task.
(3) A physical score card. CCR 145-2 20 August 2004 4
(4) The appreciating diversity reflection assessment tool.
(5) An entry for the JROTC Essay Contest
(6) A Resume with references.
(7) Samples of awards, certificates of accomplishment and other achievements
(8) Samples representing academic units of study from any subject area within or outside
of the JROTC program, etc.
c. Cadet portfolios will be reviewed during the inspection process. Inspectors should
evaluate portfolios based on the following criteria:
(1) The portfolio contains all the baseline requirements.
(2) The portfolio is legible and well organized.
(3) The portfolio is created and put together by the cadet.
(4) The portfolio tracks changes on cadet self-assessment and goal setting (especially
growth from LET year to LET year.
(5) The portfolio shows evidence of cadet reflection on learning and growth.
d. Portfolios can be arranged by topic, chapter, or LET level depending on the cadets needs.
JROTC units that have not chosen a specific portfolio format should refer to the Cadet Portfolio
Assessment Task and devise a career development portfolio similar to the one contained in the
curriculum material.
2-6. Serious Incident Reports (SIR): As required.
a. Army JROTC units are responsible for reporting all serious incidents required by AR 190-
40, Serious Incident Reports and Training and Doctrine Command (TRADOC) Supplement,
through their chain of command, to USACC within 24 hours after notification of the initial
incident, and similarly for subsequent or final reports.
b. Commanders should report any incident that might concern HQDA as a serious incident,
regardless of whether it is specifically listed in AR 190-40. In determining whether an incident
is of concern to HQDA, the following factors should be considered: severity of the incident,
potential for adverse publicity, potential consequences of the incident, whether or not the
incident is reportable under other reporting systems, and the effect of the incident. In cases of
doubt, report the incident. Ensure that a Report of Survey is initiated and processed within 5 CCR 145-2 20 August 2004 5 workdays (IAW AR 735-5, Policies and Procedures for Property Accountability) when the
incident involves the loss of weapons and when theft of any property is evident or suspected.
c. An SIR may require an initial report, subsequent interim report(s) and a final report.
Indicate on each report whether it is an initial, subsequent or final report. Serious Incident
Reports numbers are assigned by Region/AC (Calendar Year-Number of SIR). For example, the
first SIR from Western Region in 2004 would be numbered WR-04-1. Interim reports would be
numbered WR-04-1A, WR-04-1B, etc. When the SIR issue is resolved, the final report number
would be WR-04-1FINAL. Mark all SIR worksheets and e-mail subject lines as FOUO, For
Official Use Only. E-mail subject line will state FOUO-Type of Incident-Name of Injured-
Name of School. See Cadet Command and Region policy memorandums for further guidance on
SIRs.
Chapter 3
Operations
3-1. Establishment of a JROTC Unit
AR 145-2, Chapter 2, prescribes the application process for establishing a JROTC Unit.
3-2. Establishment responsibilities
a. Instructor Management (IM) Division has overall responsibility for all matters concerning
instructors. Instructor Management will
(1) Advertise position vacancies until filled.
(2) Provide a list of eligible applicants.
(3) Approve the hiring of the instructor and provide an estimated salary.
b. Resource Management (RM) has two divisions that provide support to the JROTC
Program. They are Management/Logistics and Program/Budget.
(1) The Management and Logistics Division have overall responsibility for all logistical
matters in support of the establishment of a Program. This division will (a) Assist the JROTC unit in the establishment of an Institutional Surety Bond or Insurance Affidavit.
(b) Coordinate for the establishment of a Unit Identification Code (UIC) and Department of Defense Activity Address Code (DODAAC).
(c) Ensure that the required bond or insurance, as well as the appointed Military Property Custodian (MPC) are is in place before government funding and equipment may be
provided. CCR 145-2 20 August 2004 6
(d) Assist JROTC instructors in establishing equipment Table of Distribution and Allowance (TDA).
(e) Inform the support installation of the unit to be established and establish liaison concerning activation, after coordination with the respective Bde/AC.
(2) The Program and Budget Division has overall responsibility for all matters pertaining
to the budget in support of JROTC. The Program and Budget Division will coordinate with the
Support Installation Directorate of Logistics (DOL) and/or Directorate of Reserve Components
(DRC) for start-up Operations and Maintenance Army (OMA) and Reserve Personnel Army
(RPA) funds for JROTC units based on the average of 150 cadets per unit and assist with any
questions regarding the budget for a unit.
(3) The Pay Operations Branch has overall responsibility for instructor pay. The Pay
Operations Division will initiate retired instructor pay actions.
c. Information Support Activity (ISA) has overall responsibility for all automation support to
the JROTC units.
d. Recruiting, Retention, Operations Directorate will coordinate the establishment of
Recruiting Publicity Items (RPI) accounts.
e. Region Commander/Area Coordinators will
(1) Provide an Action Officer (AO) to oversee the coordination of the activations.
(2) Validate prospective school list. (3) Update USACC JROTC Directorate on the progress of the activation. (4) Establish publication accounts.
(5) Provide other assistance as required. f. Brigades/Area Coordinators will
(1) Provide an action officer (AO) for overall coordination of the activations.
(2) Requisition sufficient Program of Instruction (POI) materials and necessary
publications/forms following the procedures in Appendix B . The current requisition procedures can be found on the web portal: http://www.usarmyjrotc.com .
(3) The AO will coordinate all actions with the Region AO. The AO will visit the school
and assist school officials as required. CCR 145-2 20 August 2004 7
(4) Arrange for an SAI/AI from an established unit to visit the new unit and assist in the
activation. Additionally, arrange for instructors from the new unit to visit and observe an
existing unit.
(5) Coordinate with the support installation DOL or DRC for logistical support
(6) Arrange for Government Purchase Card (GPC) card training per support installation
requirement.
(7) Ensure instructors attend instructor training.
(8) Provide personnel to assist JROTC instructors in initiating a property book or hand
receipt from support installation and assist in supply matters.
(9) Assist with activation as required.
g. Senior Army Instructor/Director of Army Instruction will
(1) Establish necessary supply, budget and administrative accounts for JROTC units with
the support installation (TASC, etc.).
(2) Establish property book/hand receipt and filing system.
(3) Coordinate with USACC, Resource Management Directorate and Logistics Division
(LD) and assist school officials in establishing an Institutional Surety Bond or Insurance
Affidavit.
(4) Review POI material and prepare for instructional duties.
(5) Monitor and inform USACC, JROTC Directorate through Bde/AC and Rgn of
publicity resulting from establishment actions.
(6) Requisition authorized equipment and supplies from the school and support installation
as applicable.
(7) Requisition cadet uniforms and uniform items. Uniforms can be requisitioned upon
receipt of the UIC, DODAAC, bond/insurance and funding.
h. School responsibilities are in AR 145-2 and DA Form 3126 or 3126-1.
3-3. Instructions for establishing a new JROTC Unit
a. When an educational institution or school board determines that sufficient interest exists to
establish a JROTC unit, institution officials will complete DA Form 3126 (Application and CCR 145-2 20 August 2004 8 Contract for Establishment of a JROTC Unit), or a DA Form 3126-1 (Application and
Agreement for Establishment of a National Defense Cadet Corps Unit (NDCC), or both and
submit them through appropriate channels. The institutions legal authorities should review the
application and contract.
b. Safeguarding and caring for government property (by bond or insurance) is listed as a
school responsibility in the DA Form 3126. The official signing the application agrees to the
bond or insurance requirement for the host institution.
c. Once an application is received in the JROTC Directorate, USACC, it will be placed on the
waiting list for new units. When it appears that a unit might be funded for opening in the near
future, the application and contract are reviewed for completeness. The Bde Cdr/Area
Coordinator will appoint a survey officer to visit the school, perform a facilities inspection, and
brief school officials on the responsibilities outlined in the application and contract document.
The survey officer will determine whether a school can meet the contractual requirements to host
a JROTC/NDCC unit, and will provide JROTC Directorate their recommendation.
d. The JROTC Directorate, USACC, shall review the site survey and attach the application
and other documents to the file. The JROTC Directorate determines if the new host school will
be included under the Director of Army Instruction (DAI). Each school is considered a single
entity for bonding and insurance purposes.
e. The superintendent, principal or their designated representative must sign the DA Form
3126 or 3126-1 and represent the school in all matters pertaining to the JROTC Program. This
includes obtaining and maintaining bond or insurance coverage. The superintendent, principal or
designated representative will select and appoint, by letter, the MPC.
f. The bond or insurance document, along with the application/contract, will be forwarded
through the Bde/AC and Rgn to USACC, JROTC Directorate. JROTC Directorate will compile
the complete packet, provide copies to RM, and forward the application with attachments to the
Staff Judge Advocate (SJA). Upon approval by the SJA, the JROTC Directorate will forward
the application and site survey to the Department of the Army (DA) for signature, and issuance
of a General Order (GO) establishing units. General Orders normally take 90 days to process.
g. The JROTC Directorate, USACC, will notify the superintendent or principal when the new
unit is authorized to begin operation. The schools superintendent or principal must finalize the
hiring of JROTC personnel and ensure that the required bond/insurance, as well as the appointed
MPC, is in place before government funding and equipment may be provided. The UIC and
DODAAC will be furnished by USACC to allow the newly appointed MPC to requisition
government property. The Bde/AC representative assisting the new unit will ensure the
appointed MPC has submitted supply requisitions to outfit the unit and contacted the assigned
Supply Support Activity (SSA).
h. All government property, including automation equipment and POI materials must be
accounted for upon receipt at the JROTC unit. Each unit must initiate and maintain a signature CCR 145-2 20 August 2004 9 card (DA Form 1687). This card authorizes trusted individuals to receive government property
deliveries when the appointed MPC is not present at the school or supply room facility. All
property paid for with appropriated funds must be included on the annual property inventory and
annotated in the units property records within three working days.
3-4. Probation/Disestablishment
a. Schools with JROTC units are bound by a mutually executed contract to comply with all provisions of the agreement. In the event that a school fails to fulfill its promises enumerated in
the contract, USACC Commanders are to act in accordance with the provisions of AR 145-2, by
recommending such schools be placed on probation until they are in compliance or
recommended for program disestablishment if the school officials do not respond after personal
contact. b. Bde/AC personnel will identify those schools in noncompliance annually.
c. Bde, AC, Rgn, and USACC HQ personnel are to work proactively to ensure schools are
providing the facilities and conditions necessary to support each JROTC unit.
3-5. Specific procedures for disestablishing a unit
IAW AR 145-2, if school officials do not agree on disestablishment of the program, they must
submit a rebuttal in writing to the appropriate Bde/AC within 30 days of notification of
disestablishment.
a. Brigades/Area Coordinators will
(1) Advise USACC, ATTN: ATCC-JR through Rgn (if applicable) of the progress of
disestablishment actions.
(2) Appoint, in writing, an AO as a point of contact to monitor the disestablishment
process and the inventory of government property.
(3) Notify the senior school official and Director of Army Instruction (DAI)/Senior Army
Instructor (SAI) of the disestablishment proceedings.
(4) Inform the senior school officials and DAI/SAI of the actions required to terminate the
unit.
(5) Inform the appropriate support installation of the pending disestablishment(s) and
establish liaison concerning property turn-in.
(6) Oversee the lateral transfer of government property to other Junior/Senior ROTC units within the region or turn-in property. Account for curriculum materials in Appendix B and hold
for new units or units requiring additional materials.
CCR 145-2 20 August 2004 10 (7) Account for missing property IAW AR 710-2.
(8) Invoke the institutional surety bond, if necessary.
(9) Ensure that all U.S. Army property records and accounts are closed out.
b. DAI/SAIs will
(1) Establish contact with the Bde/AC Project Officer.
(2) Monitor final inventory of U.S. Government property in coordination with the MPC
and the Bde/AC representative.
(3) Prepare lateral transfer of U.S. Government property as outlined in AR 710-2,
paragraph 2-13a.
(4) Monitor and inform the Rgn Cdr/AC and USACC of adverse publicity resulting from
disestablishment actions.
(5) Transfer cadet records and all other files that have an expiration date of more than one year to the Bde/AC JROTC office for records holding.
(6) Close all unit accounts.
(7) Inform the Bde/AC when all actions are completed.
(8) Disenroll cadets who have not or will not graduate and issue military training
certificates to qualified cadets.
c. Final Action. The Rgn Cdr/AC shall notify USACC, ATTN: ATCC-JR of the units
closure after all property has been properly turned-in. USACC shall request from HQDA
(DAPE-MPO) Washington, D.C., 20310, the GO indicating the effective date of termination and
remove the school record from the JUMS database.
3-6. Maintaining the bonds and insurance
Bonds or insurance exist for the purpose of safeguarding government property, and must be
maintained by the institutions in a current premium paid status at all times. The bond or
insurance beneficiary or payee must be shown as the U.S. Army. Oversight to ensure that all
bonds and insurance are current and comply with AR 735-5 will be accomplished through
scheduled inspection visits. Inspectors will review the unit's bond and insurance program to
ensure that:
a. A valid bond or insurance document is available and in a premium paid status for every
JROTC Program and DAI operation.
CCR 145-2 20 August 2004 11 b. The value of a bond or insurance certificate will be equal to or exceed the replacement
value of all on hand government property issued for use in the JROTC unit (verify by reviewing
the current 100% annual inventory, ROTC CCF 194-4).
c. When the institution has an existing commercial liability policy, the document must list the
U.S. Army as the Additional Endorsed Insured beneficiary. Also, review the affidavit of
insurance to ascertain that it affirms the details of coverage for the on-hand government property.
d. Self-insured institutions must have a current DA Form 1622 (Bond for Safekeeping of
Government Property Issued to Educational Institutions) on file, that affirms acceptance of
financial responsibility for full replacement value of all government property issued for use in
the JROTC Program.
3-7. Claims against the bond or insurance policy
a. A DA Form 4697 (US Army Report of Survey) is required to obtain reimbursement for the
U.S. Army concerning loss, damage, or destruction of government property.
b. If the host institution is found negligent, the Report of Survey approving authority shall
forward a letter to the superintendent or principal requesting the school invoke the bond, or
initiate claims action against the insurance maker to reimburse the U.S. Army. Bonds with
surety are invoked either by the school or by the Army with a request to the surety company.
Bonds without surety are strictly between the host school and the Army.
c. In cases involving self-insurance, a DA Form 1622 must be completed affirming the
institution or school accepts financial responsibility for full replacement value of all government
property issued to the self-insured party.
d. In instances of loss of JROTC property schools must actively support JROTC instructors
in recovering uniforms, books, and other Army property from students no longer enrolled in the
program IAW AR 700-1, paragraph 2-16d.
e. As a safeguard, each unit SOP will provide a detailed guideline for the security,
accountability, and management of government property and the daily operation of the unit
supply.
3-8. Inventories
A 100 percent inventory of government property including curriculum materials in Appendix B
must be completed yearly. This is a mandatory requirement since it drives the amount of bond or
insurance coverage required, and provides school officials and government officials with a
record of property replacement values. Do not include items of former government property
purchased or acquired through donation programs other than government channels (surplus
property donations, etc.) acquired by the school. Units will conduct a monthly 10% inventory of
all government property and record all missing or defective items.
CCR 145-2 20 August 2004 12 3-9. Cadet/student administration
a. Cadet/student administration in the Program must be consistent with the principles
contained in AR 145-2. The cadet/student is the focal point of the Program, and his/her benefit
is the basis for Army and institutional cooperation. Cadets will be treated with respect. Hazing
and/or harassment of the cadets by instructor personnel or other cadets are prohibited.
b. Cadets will contribute to the operations of the JROTC unit. They will have the opportunity
to express their ideas concerning conduct of classes, grades, and discipline of cadets in Corps
matters. A cadet chain of command will be established and be made functional to the greatest
extent possible.
3-10. Participation in JROTC
a. JROTC units will reflect a cross-section (within 10%) of the schools population.
Administrators and counselors must work closely with JROTC instructors to ensure the students
enrolled represent a cross section of the school enrollment in order to maintain the balance
required for an effective program (e.g. under no circumstances will there be more special needs
students or students with disciplinary problems in the JROTC program than exists in the overall
school population. Likewise, there should be ample opportunity for college bound students to
participate in JROTC). Though ethnicity, gender and race should also be balanced, they will not
be required to stay within 10% of the school population. However, if the school is made up of
50% males and 50% females but the program has 80% of one or the other enrolled, a conscious
effort must be made to determine the reason for the imbalance and to correct it.
b. Instructors will confer with school authorities prior to instituting major changes. The
prerogatives of the institution and the Army will be respected.
3-11. Policy of nondiscrimination
a. School authorities must agree, as a condition for participation in the program, to adhere to
a policy of nondiscrimination on the basis of race, religion, color, gender, sex, marital status,
political affiliation, physical disability, national origin, sexual orientation or status as a parent
with respect to admission or subsequent treatment of cadets/students and instructors. They also
agree to abide by Headquarters Department of the Army (HQDA) and USACC contractual and
regulatory guidance. JROTC units will adhere to HQDA and USACC contracts and regulations
as well as policy guidance implemented by schools and/or school districts.
b. An allegation violating this policy is a matter initially within the purview of school
authorities.
c. Substantiated charges of violation of this policy will be reported promptly to USACC.
School authorities will be given a reasonable period of time to resolve violations. It is the
responsibility of the school official, DAI or SAI, or any member of the program having
knowledge of these charges, not a party to the violation, to make this report. CCR 145-2 20 August 2004 13
3-12. Enrollment requirements
To be eligible for enrollment and continuance as a member of the JROTC unit, each student must
meet the following requirements:
a. Education. The student must be enrolled in and attending a full-time regular course at an
institution offering JROTC instruction or at a full-time accredited educational activity that has an
agreement with the host institution (to include home schools) to allow the student to participate
in JROTC.
b. Grade. The student must be in a grade above the eighth grade during the school year of
enrollment.
c. Academic standing. The student must maintain an acceptable standard of academic
achievement and standing as required by the JROTC program and host institution.
d. Conduct and character. Cadets must maintain an acceptable standard of conduct. Those in
leadership positions are expected to demonstrate high personal standards in order to set the
example. All cadets should be honest, self-reliant, and have a sense of personal and social
responsibility in performing unit and other academic assignments. They must exhibit self-
discipline and respect for constituted authority through observance of laws, rules, and
regulations; by prompt and regular attendance at instruction; and in their general demeanor.
Cadets who fail to meet standards will be removed from leadership positions. All cadets will be
screened at the end of each school year and will only be readmitted to the program with the
approval of the SAI.
e. Physical ability. The student must be able to participate in the physical education program
in the school. This requirement, under the secondary schools open enrollment policy and when
desired by the principal and SAI of the school, may be waived. However, the school will
provide any special equipment or additional instructors that may be needed to instruct these
students at no cost to the government. The school must also work with the instructor to ensure
these students do not cause disruption to the presentation of the JROTC curriculum.
f. Screening tests. The student will successfully complete surveys and screening tests as may
be prescribed by the school or USACC.
3-13. Magnet programs
a. The intent of magnet programs is to permit students from other accredited educational
activities to attend JROTC at a host school.
b. A student from another school may enroll in the program as a cadet at an institution
conducting a JROTC course if
CCR 145-2 20 August 2004 14 (1) The student is enrolled in and attending full-time an accredited educational activity, to
include home schooling, that does not have a JROTC course.
(2) The student meets the other prescribed enrollment requirements of paragraph 312.
(3) The officials of the school district or parents agree to transport cadets at no cost to the
Government.
(4) Magnet cadets will participate in formal inspections and will be included in the opening
enrollment report.
3-14. Feeder schools
Instruction provided at feeder schools (ninth and/or tenth grade) is permitted; however, instructor
transportation will not be provided at the expense of the Government.
3-15. Cross-enrollment
a. Other than feeder schools, the only acceptable limited cross-enrollment situations are in
schools that are separating. The student enrollment shall be limited to the number of students
who participated before the reorganization. In exceptional circumstances, cross-enrollment may
be approved by CG, USACC. Requests will be submitted through Bde/AC and Rgn.
b. The number of instructors for whom the Army will cost-share is based on the number of
students receiving instruction onsite at the host institution.
3-16. Adopt-a-School program
a. Many elementary and middle school administrators have recognized the effectiveness of
the JROTC program. With the permission and support of the school administration, instructors
are encouraged to adopt an elementary or middle school within their district. This may qualify
as an annual service-learning project, using Winning Colors, Junior Achievement, or other
methods suitable for elementary school students. Instructors may
(1) Serve as a consultant and/or adviser.
(2) Train and educate JROTC cadets to act as mentors, tutors, drill instructors, etc.
(3) Use resource curriculum materials provided by the Army.
b. Members of JROTC may not provide resources such as uniforms or uniform items to
elementary or middle schools. Instructor time devoted to elementary and middle schools support
must never be so extensive as to interfere with primary JROTC duties and program quality.
c. See unit report guidelines in CCR 145-8-3 and http://www.usarmyjrotc.com for further assistance in the Adopt-a-School Program. CCR 145-2 20 August 2004 15 3-17. Participating Students
a. A student who is ineligible for enrollment as a cadet may be authorized to attend JROTC
instruction as a participating student if the SAI and principal determine the student does not
adequately meet the standards to qualify as a cadet. The number of participating students will
not exceed 2% of the program without a waiver from higher headquarters. Only ninth graders
and above will receive LET 1 instruction. Principals and SAIs must work together to schedule
participating students so they do not disrupt instruction. If their behavior distracts from the
program, school officials must support disenrollment. The SAI will not allow participating
students to:
(1) Draw or wear uniforms and equipment; such students may participate in drill (but not
in uniform) when it is part of class or leadership lab.
(2) Participate in co-curricular activities.
b. Students who were denied enrollment or disenrolled (former JROTC cadets) from JROTC
and have since corrected the problems or deficiencies, causing their non-acceptance or
disenrollment, and who are otherwise qualified, may be enrolled in the JROTC unit.
c. Participating students will be annotated on the Opening Enrollment Report under the
category of others. Participating students will not be used when calculating staffing
requirements or funding.
3-18. Disenrollment
a. At the discretion of the SAI, and with the approval of the schools administration, a cadet
will be disenrolled or excluded from attendance, as appropriate. In all cases, a cadet will be
considered for disenrollment when he or she
(1) Withdraws from school.
(2) Demonstrates ineptitude for leadership training indicated by a lack of general
adaptability.
(3) Fails to keep an acceptable standard of academic achievement, conduct, appearance, or
attendance.
(4) Exhibits undesirable character traits, such as
(a) Lying, cheating, or stealing.
(b) Unauthorized possession or use of illegal drugs or substances. CCR 145-2 20 August 2004 16 (c) Conviction or adjudication as a juvenile offender for committing an offense that could lead to imprisonment.
(d) Frequent incidents of a discreditable nature with civil or school authorities or other similar acts.
(5) Fails to maintain the requirement for enrollment IAW paragraph 3-13.
(6) Exhibits an indifference to and a lack of interest in citizenship and leadership training
as demonstrated by
(a) Frequent absences or persistent tardiness from class or drill.
(b) Accumulation of a large number of demerits or other documented measurements.
(c) An established pattern of shirking responsibility or other similar acts.
(7) Cadets are expected to recite the Pledge of Allegiance, however, if due to religious
reasons or other circumstances that prevent them from reciting it, they must not be disruptive in
any way to include turning their backs, sitting on the floor, etc. Continued disruptive behavior
will result in disenrollment from the program.
b. The above-mentioned offenses must be substantiated through written counseling by the
SAI or AI. Written documentation is essential to disenrolling a cadet from the JROTC Program.
3-19. School Support
The school is expected to promote the success of JROTC program and to support JROTC
community activities. Examples of this include but are not restricted to promoting partnerships
with support organizations such as the Veterans of Foreign Wars (VFW), American Legion,
Military Order of World Wars (MOWW), etc., scholarship and grant requests for JROTC
curricular and co-curricular activities, etc., advocating for credit other than elective, supporting
Junior Achievement partnerships, allowing college credit for JROTC instruction, etc.)
Transportation must be provided to JROTC activities equitably with other academic and co-
curricular activities to ensure a dynamic co-curricular program. Provide insurance for cadets in
like manner as the other students in the school, while they are participating in JROTC activities
including co-curricular activities such as JCLC, adventure training, drill competitions,
marksmanship competitions, and similar activities, all of which must be school sponsored
activities. Likewise, the school must also provide substitutes for instructors on the same basis as
other teachers in the school to ensure a dynamic academic program.
CCR 145-2 20 August 2004 17 Chapter 4
Personnel and Administration
Section I
General
4-1. Purpose and scope
The success of the JROTC Program depends upon qualified instructors. This chapter prescribes
policies the Army will follow in determining the qualifications of instructors and in providing
information to the school and to the instructors. The Army expects school authorities to use their
own hiring procedures to employ instructors. USACC reserves the right to approve/disapprove
instructors to fill DAI positions.
4-2. Authorized instructors
a. Only instructors authorized and approved by CG, USACC, will participate in the JROTC
Program. They are subject to the provisions of this regulation and will be extended the rights
and privileges of an instructor as prescribed herein.
b. Application by the individual or by the school for this approval will constitute a de facto
agreement to the conditions prescribed in this regulation.
c. Continued association with the JROTC Program is contingent upon the individuals
meeting conditions as set forth in this regulation.
4-3. Equitable procedures
Military retirees employed as JROTC instructors are members of the Armed Forces not on active
duty. Title 10, United States Code, Section 2031 provides identical authority to the school and
the Secretary of the Army, with delegated authority to the CG, USACC, to approve the
qualifications of administrators and instructors in the program. This dual approval is required for
initial and continued employment. The same essential qualifications will be used in approving
retired instructors.
4-4. Relationship between instructors and schools
a. Authorities will ensure that personnel assigned or employed as JROTC instructors are used
only for that purpose and assigned duties will be directly related to the JROTC unit. School
authorities will ensure instructors are provided liability insurance while performing JROTC
activities or duties including co-curricular activities such as JCLC, adventure training, drill
competitions, marksmanship competitions, and similar activities, all of which must be school
sponsored activities.
b. The school or school board is the employing agency of all JROTC personnel. The DAI or
SAI, as departmental heads (or equivalent), are responsible to school officials for the conduct of
the program as well as ensuring the unit meets school standards and Army requirements. CCR 145-2 20 August 2004 18 Individuals employed by the school have individual responsibilities to the school as stipulated in
their respective contracts as well as responsibility to the U.S. Government. Schools are expected
to treat instructors equally with other Department Heads and teachers in the school, e.g. ensure
they are involved in budget and other school decisions, included in professional/staff
development, offered the same opportunities for teacher of the year, receive equitable
supplemental pay/stipends for co-curricular activities, etc.
c. The school authorities will immediately advise the CG, USACC, of any change in the
employment status of personnel employed as JROTC instructors.
(1) Individual, school, and Army. The school and the JROTC instructor will negotiate
contractual matters. Although the Army is not a party to the employment contract, it will
reimburse the school in accordance with AR 145-2. A copy of the contract will be furnished to
USACC by school authorities. Though the Army is restricted by the amount that can be
reimbursed to the school, the school is not restricted. In negotiating the employment contract,
schools are encouraged to pay instructors for their experience, education credentials, etc.
Schools are also encouraged to consider that instructors work many evenings and weekends and
should be authorized 30 days leave in addition to holidays when on a 12 month contract and
similar compensation when on a shorter contract.
(2) Individual and school. When an individual, employed as an instructor, is required to
perform services for a school that are not part of JROTC curriculum, they must be performed
outside the scope of his or her JROTC duties. If any additional sum is paid for the services, the
Army will not reimburse the school for these services. JROTC instructors will not be expected
to perform unpaid additional duties beyond those performed by other teachers. One question
often raised in the context of instructors working outside of JROTC is assistance to eighth
graders. Title 10 clearly prohibits inclusion of eighth graders in JROTC classes. Only students
in a grade above the eighth grade may receive JROTC instruction and enroll as cadets. However,
the Army has no objection to JROTC instructors supporting eighth grade exploratory programs
or other programs that do not interfere with JROTC instruction. Any such activity must be
approved by Bde Cdrs/ACs. Employment of personnel serving as MPCs required to issue,
account for, and maintain Government property is a responsibility of the school. Instructors
appointed to these positions act as agents of the school, and will be provided a minimum of one
class period in addition to their normal planning period for associated duties.
d. When negotiating the length of the employment contract with a school, it is the instructors
responsibility to ensure the employment contract allows for year-round coverage of government
equipment. Not all instructors are given a 12-month employment contract; however, they are
required to attend JCLC with their cadets. In these situations, contract extensions for JCLC will
be restricted to a specific amount of time and will be considered on a case-by-case basis allowing
the Army to cost-share for this timeframe. Schools must ensure that instructors who are on a 12-
month contract are gainfully employed except for approved leave not to exceed 30 calendar days. CCR 145-2 20 August 2004 19 Section II
Instructor Qualification
4-5. Purpose
This section issues guidance for the qualification of personnel to serve as instructors and the
management and staffing of the instructor force.
a. Interview. As part of the qualification process, every applicant must be interviewed by a
Cadet Command authorized interviewer. Applicants must complete the initial qualification
training (as outlined in Chapter 8 prior to scheduling an interview). Qualified interviewers are
listed in the Bulletin provided to all applicants. A satisfactory interview is a prerequisite for
qualification.
b. Evaluation of applicants. The completed application, together with supporting documents
and the individuals interview results, will be considered in determining an individuals
eligibility and suitability to serve as a JROTC instructor. All applicants will be informed in
writing of the results of this determination.
c. Employment. Only Active Army/Active Guard and Reserve retirees are eligible to serve
as instructors in Army JROTC units. JROTC instructors are required to have a background
check upon initial hire, unless such a check has been conducted within the past five years.
Instructor Management Division will notify the instructor to complete a Questionnaire for Public
Trust Positions (SF85P) using the Electronic Personnel Security Questionnaire (EPSQ) program,
Subject Version, to initiate a background investigation conducted by the Office of Personnel
Management (OPM). (The EPSQ program software can be downloaded from the Internet at
www.dss.mil/epsq either on a personal computer or at the school. An instructional guide will be
provided to the newly hired instructor for assistance in completing this task.)
4-6. Interim Certification
a. The references outline the standards that must be met to qualify to be a JROTC instructor
and, once employed, to continue meeting qualification requirements.
b. The Commander, USACC, exercises authority on behalf of the Army to evaluate the
eligibility and suitability of personnel to serve as JROTC instructors. The Director, JROTC
Directorate, exercises the Commander's responsibility for interim certification.
c. Interim Certification authority is also exercised by the Commander, U.S. Army Europe and
Seventh Army; Commander, U.S. Japan; and Commander, U.S. Forces Korea, for personnel who
intend to retire or have retired in the overseas commanders area of responsibility and seek
employment by the Department of Defense Dependent School System in that overseas area.
Personnel serving abroad, or who are retired abroad and seek employment outside the overseas
area, must apply to USACC for interim certification.
CCR 145-2 20 August 2004 20 d. The gaining commander agrees to recognize all interim certifications, subject to transfer of
applicant interim certification files and re-verification of eligibility.
4-7. Instructor eligibility
Each JROTC instructor applicant must:
a. Be retired from active duty in the retired grades of E-6 thru E-9, WO-1 thru CWO-5, and
O-3 thru O6 with a minimum of 15 years of active service.
b. Not have been retired from active duty more than 5 years (for initial employment) and
must receive retirement pay. Eligibility may be extended to 6 years for individuals meeting the
provisions of paragraph 4-16.
c. Have been discharged under honorable conditions from all previous enlistments and prior
service, if any, before employment. This does not preclude applications from active duty
personnel who are eligible for retirement or are within one year of retirement.
d. For personnel tested in aptitude area GT, have obtained a score of 100 or greater. USACC
may waive this requirement upon evidence of successful completion of college level academic
course work.
e. Have a military and civil record that reflects, through evaluation reports and public
records, a high degree of efficiency and effectiveness, and conduct that is above reproach.
Records must reflect an overall manner of performance that would compare favorably with
contemporaries if on active duty.
f. Have no record of conviction by court martial, no record of time lost-to-be-made-good
under Title 10, USC, Section 972 and no record of civil convictions except for minor traffic
offenses. Exceptions may be granted by the CG, USACC, using AR 601210 as a guide.
g. Be a citizen of the United States of America without ties that would reasonably influence
the instructor to act in favor of a foreign country or a person bound to a country having basic or
critical interests opposed to those of the United States.
h Meet retention medical fitness standards of AR 40501 and the initial Army screening table
of weight standards of AR 40501. Personnel not meeting these standards, such as those retired
for medical reasons (Title 10,USC, section 1201) are not eligible.
i. Possess a minimum of 1 in the S factor of the physical profile and have no record of or
demonstrate emotional instability as determined by observation, official report, or screening of
health records.
j. Have no speech impediment that would detract substantially from the ability of the JROTC
instructor to present easily understood instruction.
CCR 145-2 20 August 2004 21 k. Be of good moral character and have the mental ability, positive attitude, physical
appearance and condition, and neatness required for favorable representation of the program and
the Army in the school and civilian community.
l. Have general knowledge of course subject matter and demonstrated instructional ability.
Award of an instructor MOS designator is not sufficient to automatically qualify.
m. Demonstrate the professional ability to lead, motivate, and influence young men and
women to learn and develop leadership, self-reliance and discipline, responsiveness to
constituted authority, and attributes of good citizenship and patriotism.
n. Have no personal habits or character traits that are questionable from a security, stability,
or social standpoint such as, but not limited to, financial irresponsibility, excessive drinking or
gambling, drug use, or emotional instability.
o. Have writing and verbal skills appropriate for the academic environment.
p. Possess sufficient medical, physical, and mental fitness, and be willing to perform,
participate in, and supervise activities consistent with the conduct of the JROTC program.
Activities include, but are not limited to
(1) Platform and student-centered instruction.
(2) Marksmanship training.
(3) Conduct of drill and ceremonies.
(4) Leadership training.
(5) Water activities.
(6) Climbing (stairs and ladder).
(7) Ability to lift and move materials up to 50 pounds in weight.
(8) Physical training.
(9) JCLC up to 2 weeks.
(10) Training and events outside of normal classroom hours and over weekends.
q. Instructors who serve as Director or Army Instruction (DAIs) must:
(1) Be interviewed and approved by USACC.
CCR 145-2 20 August 2004 22 (2) Have at a minimum of 2 years experience as a SAI.
(3) Be in the grade of O-5 or O-6.
(4) Meet the eligibility and qualification standards of paragraph 4-16.
(5) Complete the JROTC 5-step training plan as prescribed in paragraph 8-4.
4-8. Documentation required for qualification process
All applicants must submit a written application, together with supporting documents, to USACC
for consideration and evaluation. The application and detailed administrative information
concerning interim certification, employment, and the JROTC Program may be obtained by
contacting the Instructor Management Division, JROTC Directorate (DSN 680-4001/(757) 788-
4001/1-800-347-6641, or E-mail, jrotcim@monroe.army.mil or by accessing our web portal at
http://www.usarmyjrotc.com. a. All personnel must provide:
(1) Copy of Initial Qualification Training Certificate (Step 1). (Instructor Management
will issue instructions after receipt of applicants Application for Employment)
(2) One full page typed and signed letter stating why the applicant wants to become a
JROTC instructor.
(3) Copy of last five consecutive evaluation reports (Includes Academic Evaluation
Reports).
(4) Copy of Officer Record Brief (ORB), Enlisted Records Brief (ERB), or Personnel
Qualification Record (PQR) for retiring or retired AGR personnel.
(5) Copy of Certificate of Release or Discharge from Active Duty, DD Form 214, Copy 4
(Member Copy). Active duty personnel must submit this form after retirement. For those
individuals not yet retired a copy of their retirement orders, or an approved DA Form 4187, or a
memorandum for officers (requesting approval for retirement).
(6) Take any tests, training, physical examinations, and attend interviews required by the
school or the Army at the individuals expense.
(7) For persons exceeding the allowed maximum height and weight requirements of AR
40-501, a copy of their Body Fat Content Worksheet, DA Form 5500-R (tape test), reflecting the
individual meets the requirements of governing regulations.
b. In addition to the requirements of paragraph a., active duty personnel must provide:
CCR 145-2 20 August 2004 23 (1) A standard DA 4x6 photograph in Army Class A uniform, taken within the last five
years.
(2) Memorandum dated within one year stating the date of applicant's latest background
investigation (not date clearance was granted). DA Form 4187s will not be accepted.
(3) Copy of most recent physical examination taken within the last five years.
c. In addition to the requirements of paragraph a. above, retired personnel must provide:
(1) A DA style 4x6 photograph in Class A uniform taken within the last year (does not
have to be produced by a post photo facility). All pertinent personal information (name, rank,
SSN) and date must be posted on the backside of the photo.
(2) Copy of physical examination, taken within the last year. If a civilian physician is
conducting the examination, the abbreviated medical examination form (CC FM 211-R) may be
used.
4-9. Application and initial qualification procedures
a. Headquarters, USACC (JROTC Directorate) will
(1) Determine the applicants eligibility, suitability, and qualifications through satisfactory
interview, physical examination, service record, review of application packet, and other materials
specified by Headquarters, USACC.
(2) Inform applicants when they have met the initial qualification for employment in
JROTC.
(3) Inform applicants whose qualifications do not warrant approval that they do not meet
the qualification requirements of Title 10, USC, Section 2031 and this regulation. Because
JROTC initial qualification is an action similar to a competitive selection board proceeding,
reasons for failure to qualify may not be provided to the applicant. The needs of the Army are
the overriding consideration. Applicants not selected may request reconsideration or submit
additional information for review.
(4) Under certain conditions an initial qualification will be granted on a temporary basis if
the person has been selected for hire by a school. Schools will be notified of the conditional
nature of the qualification and that it will be withdrawn if administrative requirements are not
met in the time specified or if review of the completed application is unfavorable.
(5) The initial qualification is valid for a period of five years from the date of retirement.
Persons not employed in JROTC after two years must update their record annually to retain
eligibility.
CCR 145-2 20 August 2004 24 (6) Exceptions for extended initial qualification will be approved on a case-by-case basis by the CG, USACC.
b. School authorities will
(1) Interview applicants that are certified to teach JROTC by the Army.
(2) Employ only applicants who have been certified to teach JROTC by the Army.
(3) Inform Headquarters, USACC, of the name, grade, and social security number (SSN)
of those applicants whose qualifications are approved by the school before starting employment.
4-10. Certified Interviewers
This section issues guidance for the selection and minimum qualifications of personnel to serve
as certified instructor interviewers.
a. The objective of the interview process is to assist USACC in accurately assessing potential
JROTC instructors. The information, guidance and interview protocol is a valuable aid in
standardizing the selection of successful JROTC instructors. b. Regions are responsible for nominating and selecting potential interviewers based on their
assessment of the potential interviewers competence and coverage of their assigned geographic
areas. c. The JROTC Directorate (Instructor Management Division) is responsible for candidate
records check and coordinating the interview-training workshop.
d. Interview candidates must:
(1) Be willing to accept the responsibilities as an interviewer.
(2) Be serving as an employee of JROTC with a minimum of 3 years experience.
(3) Attend and complete the interviewer training.
(4) Have no adverse or derogatory actions pending.
(5) Have favorable annual appraisals.
(6) Meet medical and fitness standards of AR 40-501.
(7) Have completed required instructor training plan.
CCR 145-2 20 August 2004 25 e. Personnel at the Rgn/Bde/AC headquarters will have at least 2 years experience in JROTC
to be nominated as interviewers. Personnel must be serving in a JROTC High School Division
and must attend JSOCC and the Interviewer Training Workshop.
Section III
Instructor Responsibilities
4-11. Functions and responsibilities of Director of Army Instruction (DAI)
The DAI is responsible for overseeing the operations of five or more Army units in the same
school district. School systems that desire a DAI for less than five units will employ them at
their own expense. The DAI is the chief administrator and instructional leader of the JROTC
multiple unit. All JROTC instructors and personnel employed by the school system to support
the JROTC program will be directly under his or her supervision in all matters pertaining to
program administrative duties and responsibilities as well as quality of classroom instruction and
co-curricular activities. A major part of the DAIs position is that of instructional leader and as
such, he or she will subscribe to at least two professional publications or free on-line newsletters
to stay abreast of current educational trends and initiatives. Examples of free on-line
publications are:
- ASCD newsletter: http://www.smartbrief.com/ascd/ .
- Ed Net Briefs: http://www.edbriefs.com/sub.html .
- Eisenhower National Clearinghouse: http://www.enc.org/register/ .
- The latest in grant proposals: listproc@inet.ed.gov http://www.grants.gov/ReceiveGrantOpportunityNotification
a. DAIs will maintain personnel records of assigned instructors within their school district.
DAIs will submit actions regarding these documents as required by USACC. Records will
include actions such as contracts, annual evaluations; hire letters, probationary letters, body fat
worksheets, SIRs, invitational travel orders and other personnel actions related to the JROTC
program. His or her primary responsibility is to serve as an instructional leader and to ensure, on
behalf of the school district and the Army, through proper instruction and supervision, that the
JROTC program is administered according to law, regulation, policy, and principles. DAIs will
ensure JROTC instructors are placed on probation, the weight management program, etc., when
conditions require. They will also ensure JROTC instructors are recognized for their talents and
accomplishments.
b. DAIs are also responsible to ensure SAIs receive district training in the administration of
the curriculum. They will assess classroom instruction using the Cadet Command Coaching
Rubric at Appendix E and assist instructors in developing the skills they need to become master
teachers. The DAI relieves the SAI of as many logistical and administrative duties as practical.
Duties for a DAI are as follows:
CCR 145-2 20 August 2004 26 (1) Function as Department Director.
(2) Organize, develop, and administer the JROTC Programs within the school district.
(3) Represent the school district in matters pertaining to the Department of the Army and the JROTC Program as required. Serve as a strong advocate for the JROTC Program at the State
and National level. (4) Ensure, on behalf of the district and the Army that the JROTC program is administered
in accordance with law, regulation and polices. (5) Serve as a certified instructor interviewer. Recruit, recommend and coordinate hiring
of instructors required to administer and teach the JROTC program with Cadet Command and
the school district. Develop an order of merit list for nominees attending professional
development courses. Ensure instructors attend required USACC training and district
professional development seminars. (6) Maintain instructor status used for the Department of the Army salary reimbursement
and employment status. Notify USACC to terminate cost share for personnel no longer
employed in the district.
(7) Conduct performance counseling on SAIs, and office personnel annually. Assess the
instructional performance of at least one instructor per school year using the coaching rubric.
Ensure all instructors receive an evaluation (e.g., SAI evaluates AI(s)). Mentor SAIs on
achieving the next level of instructor badge and help SAIs to mentor their AIs on the same.
(8) Maintain liaison with USACC to ensure current regulations, policies and procedures
are available. (9) Coordinate with SAIs to prepare district response to all correspondence received from
USACC. (10) Interpret and implement new regulations received from government agencies.
(11) Prepare and maintain administration and support reference materials required to be
available in the district by law and regulations. Submit Distinguished Unit Insignia and School
Patches for JROTC units to higher headquarters in a timely fashion.
(12) Interpret data obtained through the Department of the Army and other agencies in order to assist in: (a) Developing favorable public relations. (b) Improving instruction CCR 145-2 20 August 2004 27 (c) Adapting Army policies to the classroom
(d) Coordinating and integrating the JROTC Program with other school departments and cooperating agencies in the community.
(e) Lobbying with school, district, state, and community officials to enhance classrooms, obtain core academic credit for courses taught within JROTC, provide avenues to
increase instructors credentials, assist with field trips, service learning projects, etc
Active membership and participation in the State Education Association, Career and Technical
Education, or similar state organization that influences JROTC instructor requirements and credit
issues is required of every DAI,
(f) Setting up regular programs for cadets to brief school and district officials on program activities and accomplishments. (13) Coordinate with Cadet Command Public Affairs Officer the release of JROTC public
news items. (14) Organize, coordinate, and direct JROTC activities in the district (drill, rifle, and
academic competitions, service learning projects, awards ceremonies, military balls, JCLCs, and
other activities). Service learning projects will be evaluated using the service-learning rubric
located in Unit 3 of the JROTC curriculum. (15) Confer with principals on the effectiveness of the program. (16) Process requests for government property required and authorized to conduct the
program. Set up and maintain a central supply system for Army JROTC units in the district
accounting for all government property issued to the units. Salvage items not economically
repairable and request replacement items.
(17) Maintain files and provide recommendations on all schools placed on probation;
monitor disestablishment procedures, and requisition curriculum materials for existing and newly
established programs.
(18) Conduct school visits to evaluate instruction, co-curricular activities, and provide
regulatory compliance (MPCs visit schools to assist with logistical operations).
(19) Prepare a District budget. Ensure SAIs have visibility of the budget and that they
receive their share of funds distributed for units.
(20) Serve as JCLC Commander as required by Bde Cdr/AC.
(21) Conduct research, evaluation and follow-up studies to emphasize areas of success and
to determine areas in need of special attention. For example, analyze and present information on CCR 145-2 20 August 2004 28 cadet progression using data such as skills map results. Use information collected on drop out
rates, etc. to brief program success at the District level and above.
(22) Enforce contractual agreement of school district and Department of the Army.
Ensure schools support college credit available to cadets, honors credit, credit other than elective,
etc. to the extent possible.
(23) Ensure instructor vacancies are advertised within the school district and coordinate the announcements of vacancies on the JROTC web portal. Continually review/monitor program
staffing to support enrollment and achieve optimum manpower and funding. Report any contract
changes to USACC.
(24) Recommend changes and provide suggested solutions to the Program of Instruction.
Request curriculum materials and distribute equitably among units.
(25) Assure preparation of the Master Training Schedule, consolidate and forward to
higher headquarters. Ensure SAIs develop their own input.
(26) Submit required reports, as necessary, and in accordance with the required reports
listing. Review essays, awards, Americas Promise Report testimonials, etc. and submit
recommendations/good news stories to higher headquarters.
(27) Provide school officials and units guidance before and after inspections. Ensure
instructors include cadets in preparing for inspections and are involved in the after-action
evaluation of their results.
(28) Conduct department meetings and present professional or in-service training.
Monitor instructors professional development ensuring they receive training, feedback and
reinforcement to continually improve their teaching skills and credentials. Plan and conduct
professional development workshops specifically related to the JROTC curriculum. Establish a
plan to train instructors who did not attend annual certification training.
(29) Control budget and logistical aspects of the District JROTC program. Request transportation support as required, within budget allocations. Monitor pay reimbursement for
school districts. Provided input to higher headquarters for program operation budgets. Spend
money in a timely manner. Inform units the visibility of the district budget, what their share of
the funding available is and ensure they receive it or items centrally purchased with it.
(30) Establish, instill and ensure enforcement of program standards and set the example for
program development (e.g. ensure units are using classroom automation equipment to teach the
current curriculum, cadet challenge events are carried out in each school and district wide if
possible, adopt-a-school activities are taking place, units are using the current version of JUMS
for records management, cadets are involved in managing the data for JUMS, etc.). Substitute as
necessary, as an instructor.
CCR 145-2 20 August 2004 29 (31) Maintain involvement in the school community by attending social events, athletic
contests, PTA, and faculty meetings. Visit schools within their district monthly.
(32) Observe both the military and school chain of command.
(33) Abide by U.S. Army rules and regulations specifically Chapter 4, Military Discipline
and Conduct, AR 600-20, Army Command Policy.
4-12. Functions and responsibilities of Senior Army Instructors (SAI) and Army
Instructors (AI)
The SAI is the department chairman and chief instructor of the JROTC unit. He or she performs
the functions of a DAI in a single unit and is therefore responsible for the overall management of
the JROTC unit at the school. In multiple units, DAIs may be responsible for the requirements
in this section. SAIs in single units and in multiple units will be responsible for the requirements
below except for those explicitly covered by the DAI. In many cases both DAIs and SAIs will
be responsible (e.g. maintaining good relations with school authorities).
a. The SAI, in coordination with the senior school official, will establish procedures relating
to the administration, control, and training of JROTC cadets. These procedures will cover the
appointment, promotion, and demotion of cadet officers and noncommissioned officers. The
SOP must be approved by the senior school official. The SAI will
(1) Manage and conduct the JROTC unit according to school rules, regulations, and
customs. The SAI will advise school authorities of laws and regulations affecting the unit.
(2) Maintain good relations with school authorities, faculty, and the student body.
(3) Conduct a public affairs program in the local area among school and community
officials, civic groups, parent-teacher groups, and other individuals or groups, designed to further
the understanding of the JROTC unit, the school, and the Army.
(4) Enroll students in the JROTC program and support school officials conducting these
programs.
(5) Prepare weekly training schedules.
(6) Ensure continuous evaluation of the unit.
(7) Maintain contact with parents of cadets experiencing academic or behavioral problems.
(8) Ensure JROTC unit areas are neat and orderly, current chain of command photos, cadet
creed, core abilities, and mission statement are present, and all sensitive items are secured.
(9) The Army Instructor (AI) is to assist as directed by the SAI, to properly instruct cadets
and manage the JROTC unit IAW Army Regulations. All JROTC instructors (SAI/AIs) are CCR 145-2 20 August 2004 30 responsible for teaching the JROTC curriculum. The SAI will ensure that teaching
responsibilities are equally shared by all instructors. Instructors should teach by expertise and
preference in subject areas as opposed to LET levels.
(10) Maintain a current copy of DA Form 3126 and/or DA Form 3126-1, a completed
service-learning checklist, a current copy of a bond/insurance certificate, and required JUMS
reports.
b. At Military Institutes (MI), the SAI will establish the rules and orders relating to JROTC
instruction and training in coordination with the senior school official. The authority for
direction, coordination, and control of the schools Corps of Cadets may be vested in the
Commandant of Cadets who will be designated by the head of the school. SAI/AI will not be
required to perform additional duties beyond those required by the JROTC curriculum.
Additionally, SAI/AIs will not be required to perform duties as the Commandant of Cadets or
Tactical Officer, who are responsible to the head of the school for the health, welfare, morale,
and discipline of members of the Corps. The organization of the schools Corps of Cadets and
its administration and control are joint responsibilities of the SAI, Tac Officer and the
Commandant, each having a special interest in those areas. The SAI and the Commandant will
jointly draft the orders relating to the administration and control of the Corps including
appointment, promotion, and demotion of cadet officers and noncommissioned officers. The
head of the school must approve these orders according to this regulation.
c. JROTC instructors may not be required to serve as the JROTC Academy
Director/Coordinator or any other title that requires them to be administratively in charge of a
school within a school. If however, the SAI agrees to do the job and it does not negatively
impact SAI duties then it is permissible if the SAI is provided additional adequate compensation
by the school for that job. No additional cost-share is authorized.
Section IV
Instructor Administration
4-13. JROTC Instructors
U.S. Army Cadet Command, JROTC, Instructor Management (IM) and Training will work in
tandem to ensure the best-qualified instructors are referred to schools. They are responsible for
making sure potential instructors are aware of educational requirements to obtain degrees and
licensure.
4-14. Position vacancies and hiring
Headquarters, USACC, Instructor Management Division will:
a. Monitor vacancy announcements and post information on the JROTC web portal for
instructors who are seeking employment in JROTC.
b. Assist hiring actions by
CCR 145-2 20 August 2004 31 (1) Identifying, upon school request, qualified personnel who have indicated a desire for
employment in the state in which the school is located.
(2) Verify, before approving employment that an authorized and funded position is
available if instructor salary costs are to be shared by the Army. Otherwise, verification will be
limited to confirming that the individual selected for hire is certified for employment in JROTC.
(3) Inform hiring officials, that Army approval to hire is contingent upon receipt of a
favorable background investigation on the individual. Such a check is not required for
individuals who have had a favorable check within 5 years of the date of employment.
Individuals with an unfavorable background check will be so advised, and interim certification
and authorization for employment terminated, but derogatory information will not be cited.
(4) Schools receiving adverse information from their required agency checks will
immediately inform Headquarters, USACC.
4-15. Rank and precedence
Individuals, especially retired members employed to conduct JROTC programs, are recognized
as a group having a unique status; however, representatives of the CG, USACC, will ensure that
the Armys position on rank and precedence is explained to appropriate school authorities and
retired members. A JROTC unit will be staffed, unless waived by USACC, according to rank
and precedence situations normally found in active service. The Senior Army Instructor is in
charge of the JROTC Program. All authorized instructors will be accorded the courtesy
commensurate with their rank and with the customs and traditions of the service between
members of different rank. This does not by any means indicate that instructor duties should not
be distributed equally. Conversely, all JROTC Instructor responsibilities must be equally
distributed (e.g. classroom responsibilities, number of cadets taught, co-curricular activities, etc.)
4-16. Continuing qualifications
a. Instructors must
(1) Meet the eligibility and qualification standards of paragraph 47.
(2) Demonstrate a thorough knowledge of JROTC subjects, effective performance as an
instructor, and the ability to function well as an instructor in JROTC and within the school
system. Attainment of these requirements may be reflected in the instructors annual
performance appraisal or other records and reports.
(3) Instructors will attend annual JROTC training as directed.
(4). Enlisted and Warrant Officers are required to pursue an associates degree (or
equivalent transcript 2 years of college) if they do not already have one within 5 years of
employment and are encouraged to pursue a bachelors degree and state licensure.
CCR 145-2 20 August 2004 32 (5). An NCOs or Warrant Officers must have or obtain a bachelors degree within 5 years
of employment to be eligible to serve as a SAI. All SAIs are encouraged to pursue state
licensure.
b. All JROTC instructors will provide to Instructor Management Division, JROTC, USACC,
an updated DA or DA style 4x6 photograph every five years. Ind
Junior Reserve Officers Training Corps Program
Organization, Administration, Operation, Training and Support
Headquarters U.S Army Cadet Command Fort Monroe, VA 20 August 2004 SUMMARY OF CHANGES CCR 145-2
Junior Reserve Officers Training Corps Program, Organization, Administration, Operation,
Training and Support
This revision o Changes website to read web portal throughout this regulation. o Changes extra-curricular to co-curricular throughout this regulation. o Changes www.rotc.army.mil/jrotc to www.usarmyjrotc.com throughout this regulation. o Changes camps to read JROTC Cadet Leadership Challenge (JCLC) throughout this
regulation. o Changes conferences to read Annual Instructor Certification Training throughout this
regulation. o Delete the term conference throughout this regulation. o Includes the applicability of Army National Guard, and U.S. Army Reserve Personnel, and
Area Coordinators. o Includes guidance and requirements for cadet portfolios (chap 2). o Outlines procedures for submitting SIRs (chap 2). o Updates cadet records; (mandates submission of reports through JUMS, and clarifies the
length of hold cadet records) (chap 2). o Clarifies bond/insurance requirement for host institutions (chap 3). o Defines percentage of students participating in JROTC (chap 3). o Updates policy of nondiscrimination (physical disability, marital status, sexual orientation,
and status as a parent) (chap 3). o Outlines acceptable conduct and character of all cadets (chap 3). o Requires schools officials to promote the JROTC program through partnerships (chap 3). o Adds monthly inventory of government property (chap 3). o Identifies SAIs as supervisor for all assigned instructors (chap 4). o Defines optional teaching methods (chap 5). o Requires 180 hours of instruction (chap 5). o Describes cost effectiveness (number of students enrolled) (chap 5). o Defines optimum class size (20 students; maximum 30 students) (chap 5). o Master Training Schedule used as a general guideline in presenting material (chap 5). o Requires the use of the 4-phase lesson plan to maximize cadet participation (chap 5). o Revises formal evaluations and updates the unit report (chap 7). o Includes school-program evaluations and DAI evaluations (chap 7). o Clarifies education degrees and teacher licensure for instructors (chap 8). o Prohibits the wear of a patch on the black jacket (chap 10). o Clarifies the wear of BDUs by instructors during JROTC activities (chap 10). o Authorizes the wear of the Reverse Flag Replica for JROTC instructors (chap 10). o Provides personal appearance guidance for cadets (hairstyles, fingernails, hygiene and
tattoos, religious wear, and wear of jewelry) (chap 10). o Adds the acronym JCLC to the glossary. Department of the Army
Headquarters, United States Army
Junior Reserve Officers Training Corps
Fort Monroe, Virginia 23651-5000
Junior Reserve Officers Training Corps Program Organization, Administration, Operation, Training and Support Summary. This regulation provides command policy and guidance for the standardization and
execution of the Junior Reserve Officers Training Corps (JROTC)/National Defense Cadet
Corps (NDCC) Program in high schools. All references to JROTC include NDCC unless
otherwise specified.
Applicability. This regulation applies to U.S. Army Cadet Command (USACC), USACC
Region, Brigade and Area Coordinator (AC) Headquarters, and major overseas commands that
have Department of Defense Dependent Schools (DoDDS) JROTC units within their
jurisdictions, the Active Army, the Army National Guard and , the U.S. Army Reserve,
Department of the Army Civilian Personnel, and contracted employees. It also applies to active
duty and retired personnel certified to conduct the JROTC program at JROTC units and to
administrators that host JROTC units in public and private high schools, high school level
military academies, and at the high school level element of military junior colleges.
Supplementation. Proponent for this regulation is U.S. Army Cadet Command, ATTN:
ATCC-JR. Supplementation of this regulation is prohibited.
Forms. R forms throughout this regulation are for local reproduction. Have them printed
through your local forms management officer.
Suggested improvements. Send comments and suggested improvements on DA form 2028
(Recommended Changes to Publications and Blank Forms) to Commander, U.S. Army Cadet
Command, ATTN: ATCC-JR, Fort Monroe, VA 23651-5000.
Chapter 1
Introduction Paragraph Page
Purpose 1-1 1 References 1-2 1 Explanation of abbreviations and terms 1-3 1 Responsibilities 1-4 1 Mission philosophy 1-5 1 Army Regulation 145-2 1-6 1
CCR 145-2 20 August 2004 i Chapter 2
Administration Paragraph Page
Recurring reports 2-1 2 Cadet records 2-2 3 Publications/curricular Items 2-3 3 Cadet incentives 2-4 3 Cadet Portfolios 2-5 4 Serious Incident Reports (SIRs) 2-6 5
Chapter 3
Operations
Establishment of a JROTC Unit 3-1 6 Establishment responsibilities 3-2 6 Insurance for establishing a new JROTC Unit 3-3 8 Probation/Disestablishment 3-4 10 Specific procedures for disestablishing 3-5 11 a unit
Maintaining the bonds and insurance 3-6 11 Claims against the bond or insurance 3-7 12 policy Inventories 3-8 12 Cadets/student administration 3-9 13 Participation in JROTC 3-10 13 Policy of nondiscrimination 3-11 13 Enrollment requirements 3-12 14 Magnet programs 3-13 14 Feeder schools 3-14 15 Cross-enrollment 3-15 15 Adopt-a-School program 3-16 15 Participating Students 3-17 16 Disenrollment 3-18 16 School Support 3-19 17
Chapter 4
Personnel and Administration
Section I
General
Purpose and scope 4-1 18 Authorized Instructors 4-2 18 Equitable procedures 4-3 18 Relationship between instructors and 4-4 18 schools
CCR 145-2 20 August 2004 ii Section II
Instructor Qualification Paragraph Page
Purpose 4-5 20 Interim Certification 4-6 20 Instructor Eligibility 4-7 21 Documentation required for qualification 4-8 23 process
Application and certification procedures 4-9 24 Certified Interviewers 4-10 25
Section III
Instructor Responsibilities
Functions and responsibilities of 4-11 26 Director of Army Instructor (DAI)
Functions and responsibilities of 4-12 30 Senior Army Instructor (SAI), and
Army Instructor (AI)
Section IV
Instructor Administration
JROTC Instructors 4-13 31 Position vacancies and hiring 4-14 31 Rank and precedence 4-15 32 Continuing qualifications 4-16 32 Performance review and decertification 4-17 33 Probationary status 4-18 34 Termination of employment 4-19 35 Suspension of the Army Cost Share 4-20 35 Section V Performance Evaluation
Preparation/procedural guidance 4-21 35
Section VI
Staffing and Operations
Requirements 4-22 37 Reimbursement procedures 4-23 39 Transfers (Personnel in the same school 4-24 39 district)
Termination and resignations 4-25 39 Conduct of JROTC Instructors 4-26 40 during school district strikes
Instructor records 4-27 40 CCR 145-2 20 August 2004 iii Section VII
Weight Control Program Paragraph Page
Purpose 4-28 41 Scope 4-29 41 Responsibilities 4-30 41
Chapter 5
Education
JROTC Cadet training philosophy 5-1 43 Quality training 5-2 43 Program of Instruction (POI) 5-3 44 Leadership application 5-4 46 Reference library 5-5 46 Master Training Schedules (MTS) 5-6 46 Lesson plans 5-7 46 Methods of Instruction 5-8 47 Grading system 5-9 47
Chapter 6
Resource Management
General 6-1 47 Financial management and funding types 6-2 48 Government Purchase Card (GPC) 6-3 48 Authorized JROTC expenditures 6-4 49 Fund Raising Activities 6-5 52 Management control program 6-6 54 Supplies and equipment 6-7 54 Ammunition requisitions procedures 6-8 55 Support installations 6-9 55 Automation 6-10 55 Physical security 6-11 55
Chapter 7
Inspections and Other Visits
Purpose 7-1 55 JROTC Unit Inspection Program 7-2 55 Responsibilities for the Inspection 7-3 57 Conduct of inspection 7-4 57 Dates of inspections 7-5 58 Reports of inspection 7-6 58 Honor Unit with Distinction and 7-7 58 Honor Unit Designations CCR 145-2 20 August 2004 iv Paragraph Page
Distinguished School Support/Outstanding 7-8 59 School Support Designations
Unit Assist Visitation philosophy & 7-9 59 objectives
State of the Unit Briefings 7-10 60
Chapter 8
Training
Section I
General
Scope 8-1 61
Section II
Instructor Training and Development
Instructor Training 8-2 61 Instructor Training Programs 8-3 61 Training and Professional Development 8-4 61 Cadet Supervision 8-5 63 Prohibited training 8-6 63
Section III
Cadet Training
Cadet Training 8-7 64 Physical fitness 8-8 64 Cadet Challenge 8-9 64 Cadet Challenge Awards 8-10 65 Cadet Challenge Responsibilities 8-11 66 Co-Curricular Activities 8-12 67 Cadet ride and field trips 8-13 67 Confidence and team building 8-14 67 Confidence building/rappel training 8-15 67 Off-installation training 8-16 69 Cadet versus Student status 8-17 69
Section IV
Co-Curricular Activities
Marksmanship training 8-18 70 Range requirements 8-19 70 Indoor and outdoor firing ranges 8-20 71 School-owned ranges 8-21 71 Marksmanship firing procedures and 8-22 72 commands CCR 145-2 20 August 2004 v Chapter 9 Paragraph Page
JROTC Cadet Leadership Camp (JCLC)
Purpose 9-1 73 Objectives 9-2 73 Responsibilities 9-3 74 Training Activities 9-4 76
Discipline Problems 9-5 77 Training Schedule 9-6 77 Security 9-7 78 Awards 9-8 78 Medical Support/Sick call 9-9 78 Cadet evaluation 9-10 78 Uniform and equipment 9-11 78 Attendance and waivers 9-12 79 JCLC organizational structure and 9-13 80 responsibilities
Arrival and in-processing 9-14 83 Required forms 9-15 83 Drugs and medications 9-16 84 Insurance 9-17 84 Dental policy 9-18 84 Instructor billeting 9-19 84 Instructor travel reimbursement procedures 9-20 84 Out processing 9-21 84 Early dismissal from JCLC 9-22 85 Safety management 9-23 86
Chapter 10
Uniforms and Insignia
General 10-1 87 Instructor uniforms 10-2 87 Cadet uniforms 10-3 89 Wearing of the JROTC uniform by Cadets 10-4 90 Appearance 10-5 91 Personal appearance 10-6 91 Purchase of uniforms and insignia 10-7 93 Authorized wear of uniform insignia 10-8 93 Unauthorized wear of uniforms and insignia 10-9 93 Cap insignia 10-10 94 Corps and collar insignia 10-11 95 Insignia of grade for cadet officers 10-12 97 Insignia of grade for cadet non- 10-13 97 commissioned officers and enlisted members
JROTC and distinctive shoulder 10-14 100 sleeve insignia CCR 145-2 20 August 2004 vi Paragraph Page
Academic achievement insignia 10-15 101 Honor Unit, Honor Unit with Distinction, 10-16 102 and Merit Unit Insignia
Nameplate 10-17 102 Nametape 10-18 103 ROTC Lapel Button 10-19 103 Optional items 10-20 103
Chapter 11
Awards
General 11-1 105 Recommendation for awards 11-2 106 Civilians 11-3 106 Awards for JROTC 11-4 106 instructors/civilians
U.S. and foreign awards 11-5 111 Medal of Heroism (ROTC and NDCC) 11-6 112 Superior Cadet Decoration 11-7 113 Legion of Valor Bronze Cross for 11-8 115 Achievement Sons of the American Revolution 11-9 116 (SAR) Award
The Military order of the World Wars 11-10 116 (MOWW) Award
Daughters of the American Revolution 11-11 117 (DAR) Award
Association of Military Colleges and 11-12 118 School (AMCSUS) of the United
States Award
American Legion Awards 11-13 118 The National Sojourners Awards 11-14 119 Scottish Rite of Freemasonry 11-15 120 JROTC Award
U.S. Army Recruiting 11-16 121 Command (USAREC) Award
for JROTC
Noncommissioned Officers 11-17 121 Association (NCOA) Award for JROTC
Association of United States Army (AUSA) 11-18 122 Military Officers Association (MOA) 11-19 122 Military Order of the Purple Heart 11-20 123 Veterans of Foreign Wars (VFW) 11-21 123 Qualification badge 11-22 124 School awards 11-23 124 Marksmanship medals and ribbons 11-24 125 Other awards 11-25 125 Unit awards 11-26 125 CCR 145-2 20 August 2004 vii Appendices
Appendix A: References, page 128
Appendix B: JROTC Curriculum Requisition Procedures, page 133
Appendix C: Sample Request for Hire Letter, page 136
Appendix D: Application for Employment in the JROTC Program, page 137
Appendix E: JROTC Coaching Rubric, page 141
Appendix F: JROTC Instructor Annual Performance Appraisal, page 144
Appendix G: JROTC Rating Scheme, page 146
Appendix H: Abbreviated Report of Medical Examination for JROTC Instructors,
page 147
Appendix I: Instructor Weight Control Program, page 148
Appendix J: JROTC Cadet Leadership Challenge, page 153
Appendix K: Risk Management Worksheet, page 164
Appendix L: JROTC Awards, page 166
Appendix M: Precedence of Wear, page 171
Appendix N: Rifle Marksmanship Qualification Awards, page 173
Glossary, page 175 CCR 145-2 20 August 2004 viii Chapter 1
Introduction
1-1. Purpose
This regulation sets policies, assigns responsibilities, and provides guidance for planning and
executing the Junior Reserve Officers Training Corps (JROTC) and the National Defense Cadet
Corps (NDCC). Unless otherwise noted, all references to the JROTC Program in this regulation
will mean the Army JROTC Program and the National Defense Cadet Corps.
1-2. References
Required publications and prescribed forms are listed in Appendix A .
1-3. Explanation of abbreviations and terms
Abbreviations and special terms used in this regulation are explained in the glossary.
1-4. Responsibilities
a. Commander, U.S. Army Cadet Command (USACC), responsibilities are stated in Army
Regulation (AR) 145-2.
b. Region Commanders/Area Coordinators (AC), and Brigade Commanders will administer
policies and procedures specified in AR 145-2 and this regulation for the JROTC activities in the
schools located within their respective areas.
c. Participating schools within the United States and its territories and Department of the
Defense Dependent Schools (DODDS) school authorities will conduct JROTC as specified in
AR 145-2 and this regulation.
1-5. Mission philosophy
JROTC Program mission philosophy is To Motivate Young People to be Better Citizens. The
JROTC Program is a service to our nation that provides cadets the motivation and skills to
remain drug free, graduate from high school, and become successful citizens. The Program
works to instill in students in secondary educational institutions the values of citizenship, service
to the community and the United States, personal responsibility, and a sense of accomplishment.
Junior ROTC cadets may qualify for an advanced placement in the Senior ROTC Program
or in the Active or Reserve Components of the Armed Forces. Cadets may be authorized
enlistment grade of PFC (E-3) if they have completed three or more years of JROTC with a
recommendation from the Senior Army Instructor concerned.
1-6. Army Regulation 145-2
The following regulatory guidance for JROTC programs are addressed in Army Regulation
145-2:
a. Authority to establish JROTC programs.
CCR 145-2 20 August 2004 1 b. Publication of General Orders announcing the establishment of JROTC units.
c. Major changes to JROTC application.
d. Disestablishment of JROTC units.
e. Designation of eligible Service Education Activity (SEA) JROTC schools to receive
surplus governmental property and to terminate donation agreements with those schools not
qualified (DOD authority).
Chapter 2
Administration
2-1. Recurring reports
Recurring reports are a listing of reports and suspense timelines that are applicable to the JROTC
Program. All reports are due to USACC, JROTC Directorate not later than the dates indicated:
a. Consolidated List of JROTC Cadet Leadership Camp (JCLC): 15 Apr.
b. JROTC Instructor Evaluation Reports: 1 Oct.
c. Americas Promise Rollup: 15 Oct.
d. Cadet Enrollment/Ethnic Data Report/Intentions of Graduates Report: 15 Oct.
(1) These reports provide pertinent data to agencies responsible for management, procurement of supplies and equipment, and preparation of the budget for the Army JROTC
Program.
(2) Each unit will submit these reports from the JROTC Unit Management System (JUMS)
program to the JROTC Command and Information Management System (JCIMS).
(3) The Director of Army Instruction (DAI) of a multiple JROTC unit will verify from
JCIMS all data required by these reports to Brigade (Bde)/AC headquarters.
(4) Brigade (Bde), Area Coordinators (AC), and Region (Rgn) High School Divisions will
verify data in JCIMS submitted by their units.
e. Education Credit by State/School: 15 Oct.
f. JCLC Opening and Closing Report: As required.
g. Consolidated JCLC Closing/After Action Review: 31 Oct. CCR 145-2 20 August 2004 2 2-2. Cadet records
a. Cadet records will be maintained in the JUMS application program for each cadet enrolled
in JROTC, and for a period of 4 years after leaving the program and 1 year after graduation.
(Paper copies are not required; back up disks will ensure the information is protected.) USACC
provides the cadet records program (JUMS) that contains the format and description of the
content that is required. Records completed before the implementation of JUMS can be paper
copies.
b. Training Certificates.
(1) Issue CC Form 226-R, 1 Jan 03 (Certificate of Training) to each cadet who
successfully completes at least 2 years of the program. SAIs or AIs will make a recommendation
for advanced placement on the JUMS automated Cadet Record in the Cadet Notes from the
History Tab in JUMS upon issuing CC Form 226-R.
(2) Provide students completing JROTC training and not enrolled as cadets a Certificate of Participation, without recommendations, and make an entry on the JUMS automated Cadet
Record.
2-3. Publications/curricular items
a. JROTC units or multiple district headquarters are authorized to establish a publication
account.
b. The DAI/SAI will maintain an official Publications Library, which will consist of
publications required by USACC. This Library can be electronic all instructors will know how
to access it and how to find required publications.
c. For requisitioning JROTC Program of Instruction (POI) materials see Appendix B and for
the most up to date information go http://www.usarmyjrotc.com . These items will be inventoried at all inspections and visits and will be signed for by the school administration upon
the departure of the SAI or AI. Incoming instructors will sign for the materials from the school
administration or, in the case of a new unit, from Bde/AC representatives. Any shortages will be
reported to Bde Cdrs or ACs who will hold schools responsible for replacing materials not
present. They will assist schools in locating departing instructors when curriculum items are
missing.
2-4. Cadet incentives
a. Cadet Merit/Demerit System
(1) Units will develop a merit/demerit system or a similar system to provide reinforcement
for cadet accomplishment and authority to cadet leaders. Examples of these systems are located
in the Instructor Handbook ( http://www.usarmyjrotc.com ) under Instructor Tools. CCR 145-2 20 August 2004 3
(2) The system will allow cadets the opportunity to correct deficiencies and to recognize
cadets who excel. The system must be included in the unit SOP and posted on the unit bulletin
board.
b. Cadet Promotion System
(1) Units will establish a fair and equitable promotion system, which includes as much
cadet involvement as possible (e.g. cadet boards).
(2) The system must be included in the unit SOP and posted on the unit bulletin board.
(3) Promotions and demotions will be announced on unit orders, posted on unit bulletin
boards, and annotated in cadet records.
2-5. Cadet Portfolios
JROTC Cadets will create a portfolio that contains an organized collection of work based on
accomplishments, personality, goals and aspirations. The portfolio should provide insight and
information on the cadets personal achievements and growth over time. Instructors will ensure
that all cadets and participating students have a portfolio. The portfolio will begin with LET 1
cadets upon entry to the JROTC program. Portfolios will be maintained on all cadets enrolled in
the JROTC program.
a. LET 1 JROTC Cadet Portfolios will include the following:
(1) A personal cover page.
(2) Mission statement of goals.
(3) Personal Skills Map (personal profile).
(4) Winning Colors Communication Discovery Form (personal profile).
(5) Learning style inventory (personal profile).
(6) At least two samples reflecting academic work from JROTC or other classes.
b. Portfolios for LET 2, LET 3 and LET 4 cadets shall contain the items listed above and
include the additional documents below:
(1) Personal financial planning portfolio.
(2) The personal growth plan assessment task.
(3) A physical score card. CCR 145-2 20 August 2004 4
(4) The appreciating diversity reflection assessment tool.
(5) An entry for the JROTC Essay Contest
(6) A Resume with references.
(7) Samples of awards, certificates of accomplishment and other achievements
(8) Samples representing academic units of study from any subject area within or outside
of the JROTC program, etc.
c. Cadet portfolios will be reviewed during the inspection process. Inspectors should
evaluate portfolios based on the following criteria:
(1) The portfolio contains all the baseline requirements.
(2) The portfolio is legible and well organized.
(3) The portfolio is created and put together by the cadet.
(4) The portfolio tracks changes on cadet self-assessment and goal setting (especially
growth from LET year to LET year.
(5) The portfolio shows evidence of cadet reflection on learning and growth.
d. Portfolios can be arranged by topic, chapter, or LET level depending on the cadets needs.
JROTC units that have not chosen a specific portfolio format should refer to the Cadet Portfolio
Assessment Task and devise a career development portfolio similar to the one contained in the
curriculum material.
2-6. Serious Incident Reports (SIR): As required.
a. Army JROTC units are responsible for reporting all serious incidents required by AR 190-
40, Serious Incident Reports and Training and Doctrine Command (TRADOC) Supplement,
through their chain of command, to USACC within 24 hours after notification of the initial
incident, and similarly for subsequent or final reports.
b. Commanders should report any incident that might concern HQDA as a serious incident,
regardless of whether it is specifically listed in AR 190-40. In determining whether an incident
is of concern to HQDA, the following factors should be considered: severity of the incident,
potential for adverse publicity, potential consequences of the incident, whether or not the
incident is reportable under other reporting systems, and the effect of the incident. In cases of
doubt, report the incident. Ensure that a Report of Survey is initiated and processed within 5 CCR 145-2 20 August 2004 5 workdays (IAW AR 735-5, Policies and Procedures for Property Accountability) when the
incident involves the loss of weapons and when theft of any property is evident or suspected.
c. An SIR may require an initial report, subsequent interim report(s) and a final report.
Indicate on each report whether it is an initial, subsequent or final report. Serious Incident
Reports numbers are assigned by Region/AC (Calendar Year-Number of SIR). For example, the
first SIR from Western Region in 2004 would be numbered WR-04-1. Interim reports would be
numbered WR-04-1A, WR-04-1B, etc. When the SIR issue is resolved, the final report number
would be WR-04-1FINAL. Mark all SIR worksheets and e-mail subject lines as FOUO, For
Official Use Only. E-mail subject line will state FOUO-Type of Incident-Name of Injured-
Name of School. See Cadet Command and Region policy memorandums for further guidance on
SIRs.
Chapter 3
Operations
3-1. Establishment of a JROTC Unit
AR 145-2, Chapter 2, prescribes the application process for establishing a JROTC Unit.
3-2. Establishment responsibilities
a. Instructor Management (IM) Division has overall responsibility for all matters concerning
instructors. Instructor Management will
(1) Advertise position vacancies until filled.
(2) Provide a list of eligible applicants.
(3) Approve the hiring of the instructor and provide an estimated salary.
b. Resource Management (RM) has two divisions that provide support to the JROTC
Program. They are Management/Logistics and Program/Budget.
(1) The Management and Logistics Division have overall responsibility for all logistical
matters in support of the establishment of a Program. This division will (a) Assist the JROTC unit in the establishment of an Institutional Surety Bond or Insurance Affidavit.
(b) Coordinate for the establishment of a Unit Identification Code (UIC) and Department of Defense Activity Address Code (DODAAC).
(c) Ensure that the required bond or insurance, as well as the appointed Military Property Custodian (MPC) are is in place before government funding and equipment may be
provided. CCR 145-2 20 August 2004 6
(d) Assist JROTC instructors in establishing equipment Table of Distribution and Allowance (TDA).
(e) Inform the support installation of the unit to be established and establish liaison concerning activation, after coordination with the respective Bde/AC.
(2) The Program and Budget Division has overall responsibility for all matters pertaining
to the budget in support of JROTC. The Program and Budget Division will coordinate with the
Support Installation Directorate of Logistics (DOL) and/or Directorate of Reserve Components
(DRC) for start-up Operations and Maintenance Army (OMA) and Reserve Personnel Army
(RPA) funds for JROTC units based on the average of 150 cadets per unit and assist with any
questions regarding the budget for a unit.
(3) The Pay Operations Branch has overall responsibility for instructor pay. The Pay
Operations Division will initiate retired instructor pay actions.
c. Information Support Activity (ISA) has overall responsibility for all automation support to
the JROTC units.
d. Recruiting, Retention, Operations Directorate will coordinate the establishment of
Recruiting Publicity Items (RPI) accounts.
e. Region Commander/Area Coordinators will
(1) Provide an Action Officer (AO) to oversee the coordination of the activations.
(2) Validate prospective school list. (3) Update USACC JROTC Directorate on the progress of the activation. (4) Establish publication accounts.
(5) Provide other assistance as required. f. Brigades/Area Coordinators will
(1) Provide an action officer (AO) for overall coordination of the activations.
(2) Requisition sufficient Program of Instruction (POI) materials and necessary
publications/forms following the procedures in Appendix B . The current requisition procedures can be found on the web portal: http://www.usarmyjrotc.com .
(3) The AO will coordinate all actions with the Region AO. The AO will visit the school
and assist school officials as required. CCR 145-2 20 August 2004 7
(4) Arrange for an SAI/AI from an established unit to visit the new unit and assist in the
activation. Additionally, arrange for instructors from the new unit to visit and observe an
existing unit.
(5) Coordinate with the support installation DOL or DRC for logistical support
(6) Arrange for Government Purchase Card (GPC) card training per support installation
requirement.
(7) Ensure instructors attend instructor training.
(8) Provide personnel to assist JROTC instructors in initiating a property book or hand
receipt from support installation and assist in supply matters.
(9) Assist with activation as required.
g. Senior Army Instructor/Director of Army Instruction will
(1) Establish necessary supply, budget and administrative accounts for JROTC units with
the support installation (TASC, etc.).
(2) Establish property book/hand receipt and filing system.
(3) Coordinate with USACC, Resource Management Directorate and Logistics Division
(LD) and assist school officials in establishing an Institutional Surety Bond or Insurance
Affidavit.
(4) Review POI material and prepare for instructional duties.
(5) Monitor and inform USACC, JROTC Directorate through Bde/AC and Rgn of
publicity resulting from establishment actions.
(6) Requisition authorized equipment and supplies from the school and support installation
as applicable.
(7) Requisition cadet uniforms and uniform items. Uniforms can be requisitioned upon
receipt of the UIC, DODAAC, bond/insurance and funding.
h. School responsibilities are in AR 145-2 and DA Form 3126 or 3126-1.
3-3. Instructions for establishing a new JROTC Unit
a. When an educational institution or school board determines that sufficient interest exists to
establish a JROTC unit, institution officials will complete DA Form 3126 (Application and CCR 145-2 20 August 2004 8 Contract for Establishment of a JROTC Unit), or a DA Form 3126-1 (Application and
Agreement for Establishment of a National Defense Cadet Corps Unit (NDCC), or both and
submit them through appropriate channels. The institutions legal authorities should review the
application and contract.
b. Safeguarding and caring for government property (by bond or insurance) is listed as a
school responsibility in the DA Form 3126. The official signing the application agrees to the
bond or insurance requirement for the host institution.
c. Once an application is received in the JROTC Directorate, USACC, it will be placed on the
waiting list for new units. When it appears that a unit might be funded for opening in the near
future, the application and contract are reviewed for completeness. The Bde Cdr/Area
Coordinator will appoint a survey officer to visit the school, perform a facilities inspection, and
brief school officials on the responsibilities outlined in the application and contract document.
The survey officer will determine whether a school can meet the contractual requirements to host
a JROTC/NDCC unit, and will provide JROTC Directorate their recommendation.
d. The JROTC Directorate, USACC, shall review the site survey and attach the application
and other documents to the file. The JROTC Directorate determines if the new host school will
be included under the Director of Army Instruction (DAI). Each school is considered a single
entity for bonding and insurance purposes.
e. The superintendent, principal or their designated representative must sign the DA Form
3126 or 3126-1 and represent the school in all matters pertaining to the JROTC Program. This
includes obtaining and maintaining bond or insurance coverage. The superintendent, principal or
designated representative will select and appoint, by letter, the MPC.
f. The bond or insurance document, along with the application/contract, will be forwarded
through the Bde/AC and Rgn to USACC, JROTC Directorate. JROTC Directorate will compile
the complete packet, provide copies to RM, and forward the application with attachments to the
Staff Judge Advocate (SJA). Upon approval by the SJA, the JROTC Directorate will forward
the application and site survey to the Department of the Army (DA) for signature, and issuance
of a General Order (GO) establishing units. General Orders normally take 90 days to process.
g. The JROTC Directorate, USACC, will notify the superintendent or principal when the new
unit is authorized to begin operation. The schools superintendent or principal must finalize the
hiring of JROTC personnel and ensure that the required bond/insurance, as well as the appointed
MPC, is in place before government funding and equipment may be provided. The UIC and
DODAAC will be furnished by USACC to allow the newly appointed MPC to requisition
government property. The Bde/AC representative assisting the new unit will ensure the
appointed MPC has submitted supply requisitions to outfit the unit and contacted the assigned
Supply Support Activity (SSA).
h. All government property, including automation equipment and POI materials must be
accounted for upon receipt at the JROTC unit. Each unit must initiate and maintain a signature CCR 145-2 20 August 2004 9 card (DA Form 1687). This card authorizes trusted individuals to receive government property
deliveries when the appointed MPC is not present at the school or supply room facility. All
property paid for with appropriated funds must be included on the annual property inventory and
annotated in the units property records within three working days.
3-4. Probation/Disestablishment
a. Schools with JROTC units are bound by a mutually executed contract to comply with all provisions of the agreement. In the event that a school fails to fulfill its promises enumerated in
the contract, USACC Commanders are to act in accordance with the provisions of AR 145-2, by
recommending such schools be placed on probation until they are in compliance or
recommended for program disestablishment if the school officials do not respond after personal
contact. b. Bde/AC personnel will identify those schools in noncompliance annually.
c. Bde, AC, Rgn, and USACC HQ personnel are to work proactively to ensure schools are
providing the facilities and conditions necessary to support each JROTC unit.
3-5. Specific procedures for disestablishing a unit
IAW AR 145-2, if school officials do not agree on disestablishment of the program, they must
submit a rebuttal in writing to the appropriate Bde/AC within 30 days of notification of
disestablishment.
a. Brigades/Area Coordinators will
(1) Advise USACC, ATTN: ATCC-JR through Rgn (if applicable) of the progress of
disestablishment actions.
(2) Appoint, in writing, an AO as a point of contact to monitor the disestablishment
process and the inventory of government property.
(3) Notify the senior school official and Director of Army Instruction (DAI)/Senior Army
Instructor (SAI) of the disestablishment proceedings.
(4) Inform the senior school officials and DAI/SAI of the actions required to terminate the
unit.
(5) Inform the appropriate support installation of the pending disestablishment(s) and
establish liaison concerning property turn-in.
(6) Oversee the lateral transfer of government property to other Junior/Senior ROTC units within the region or turn-in property. Account for curriculum materials in Appendix B and hold
for new units or units requiring additional materials.
CCR 145-2 20 August 2004 10 (7) Account for missing property IAW AR 710-2.
(8) Invoke the institutional surety bond, if necessary.
(9) Ensure that all U.S. Army property records and accounts are closed out.
b. DAI/SAIs will
(1) Establish contact with the Bde/AC Project Officer.
(2) Monitor final inventory of U.S. Government property in coordination with the MPC
and the Bde/AC representative.
(3) Prepare lateral transfer of U.S. Government property as outlined in AR 710-2,
paragraph 2-13a.
(4) Monitor and inform the Rgn Cdr/AC and USACC of adverse publicity resulting from
disestablishment actions.
(5) Transfer cadet records and all other files that have an expiration date of more than one year to the Bde/AC JROTC office for records holding.
(6) Close all unit accounts.
(7) Inform the Bde/AC when all actions are completed.
(8) Disenroll cadets who have not or will not graduate and issue military training
certificates to qualified cadets.
c. Final Action. The Rgn Cdr/AC shall notify USACC, ATTN: ATCC-JR of the units
closure after all property has been properly turned-in. USACC shall request from HQDA
(DAPE-MPO) Washington, D.C., 20310, the GO indicating the effective date of termination and
remove the school record from the JUMS database.
3-6. Maintaining the bonds and insurance
Bonds or insurance exist for the purpose of safeguarding government property, and must be
maintained by the institutions in a current premium paid status at all times. The bond or
insurance beneficiary or payee must be shown as the U.S. Army. Oversight to ensure that all
bonds and insurance are current and comply with AR 735-5 will be accomplished through
scheduled inspection visits. Inspectors will review the unit's bond and insurance program to
ensure that:
a. A valid bond or insurance document is available and in a premium paid status for every
JROTC Program and DAI operation.
CCR 145-2 20 August 2004 11 b. The value of a bond or insurance certificate will be equal to or exceed the replacement
value of all on hand government property issued for use in the JROTC unit (verify by reviewing
the current 100% annual inventory, ROTC CCF 194-4).
c. When the institution has an existing commercial liability policy, the document must list the
U.S. Army as the Additional Endorsed Insured beneficiary. Also, review the affidavit of
insurance to ascertain that it affirms the details of coverage for the on-hand government property.
d. Self-insured institutions must have a current DA Form 1622 (Bond for Safekeeping of
Government Property Issued to Educational Institutions) on file, that affirms acceptance of
financial responsibility for full replacement value of all government property issued for use in
the JROTC Program.
3-7. Claims against the bond or insurance policy
a. A DA Form 4697 (US Army Report of Survey) is required to obtain reimbursement for the
U.S. Army concerning loss, damage, or destruction of government property.
b. If the host institution is found negligent, the Report of Survey approving authority shall
forward a letter to the superintendent or principal requesting the school invoke the bond, or
initiate claims action against the insurance maker to reimburse the U.S. Army. Bonds with
surety are invoked either by the school or by the Army with a request to the surety company.
Bonds without surety are strictly between the host school and the Army.
c. In cases involving self-insurance, a DA Form 1622 must be completed affirming the
institution or school accepts financial responsibility for full replacement value of all government
property issued to the self-insured party.
d. In instances of loss of JROTC property schools must actively support JROTC instructors
in recovering uniforms, books, and other Army property from students no longer enrolled in the
program IAW AR 700-1, paragraph 2-16d.
e. As a safeguard, each unit SOP will provide a detailed guideline for the security,
accountability, and management of government property and the daily operation of the unit
supply.
3-8. Inventories
A 100 percent inventory of government property including curriculum materials in Appendix B
must be completed yearly. This is a mandatory requirement since it drives the amount of bond or
insurance coverage required, and provides school officials and government officials with a
record of property replacement values. Do not include items of former government property
purchased or acquired through donation programs other than government channels (surplus
property donations, etc.) acquired by the school. Units will conduct a monthly 10% inventory of
all government property and record all missing or defective items.
CCR 145-2 20 August 2004 12 3-9. Cadet/student administration
a. Cadet/student administration in the Program must be consistent with the principles
contained in AR 145-2. The cadet/student is the focal point of the Program, and his/her benefit
is the basis for Army and institutional cooperation. Cadets will be treated with respect. Hazing
and/or harassment of the cadets by instructor personnel or other cadets are prohibited.
b. Cadets will contribute to the operations of the JROTC unit. They will have the opportunity
to express their ideas concerning conduct of classes, grades, and discipline of cadets in Corps
matters. A cadet chain of command will be established and be made functional to the greatest
extent possible.
3-10. Participation in JROTC
a. JROTC units will reflect a cross-section (within 10%) of the schools population.
Administrators and counselors must work closely with JROTC instructors to ensure the students
enrolled represent a cross section of the school enrollment in order to maintain the balance
required for an effective program (e.g. under no circumstances will there be more special needs
students or students with disciplinary problems in the JROTC program than exists in the overall
school population. Likewise, there should be ample opportunity for college bound students to
participate in JROTC). Though ethnicity, gender and race should also be balanced, they will not
be required to stay within 10% of the school population. However, if the school is made up of
50% males and 50% females but the program has 80% of one or the other enrolled, a conscious
effort must be made to determine the reason for the imbalance and to correct it.
b. Instructors will confer with school authorities prior to instituting major changes. The
prerogatives of the institution and the Army will be respected.
3-11. Policy of nondiscrimination
a. School authorities must agree, as a condition for participation in the program, to adhere to
a policy of nondiscrimination on the basis of race, religion, color, gender, sex, marital status,
political affiliation, physical disability, national origin, sexual orientation or status as a parent
with respect to admission or subsequent treatment of cadets/students and instructors. They also
agree to abide by Headquarters Department of the Army (HQDA) and USACC contractual and
regulatory guidance. JROTC units will adhere to HQDA and USACC contracts and regulations
as well as policy guidance implemented by schools and/or school districts.
b. An allegation violating this policy is a matter initially within the purview of school
authorities.
c. Substantiated charges of violation of this policy will be reported promptly to USACC.
School authorities will be given a reasonable period of time to resolve violations. It is the
responsibility of the school official, DAI or SAI, or any member of the program having
knowledge of these charges, not a party to the violation, to make this report. CCR 145-2 20 August 2004 13
3-12. Enrollment requirements
To be eligible for enrollment and continuance as a member of the JROTC unit, each student must
meet the following requirements:
a. Education. The student must be enrolled in and attending a full-time regular course at an
institution offering JROTC instruction or at a full-time accredited educational activity that has an
agreement with the host institution (to include home schools) to allow the student to participate
in JROTC.
b. Grade. The student must be in a grade above the eighth grade during the school year of
enrollment.
c. Academic standing. The student must maintain an acceptable standard of academic
achievement and standing as required by the JROTC program and host institution.
d. Conduct and character. Cadets must maintain an acceptable standard of conduct. Those in
leadership positions are expected to demonstrate high personal standards in order to set the
example. All cadets should be honest, self-reliant, and have a sense of personal and social
responsibility in performing unit and other academic assignments. They must exhibit self-
discipline and respect for constituted authority through observance of laws, rules, and
regulations; by prompt and regular attendance at instruction; and in their general demeanor.
Cadets who fail to meet standards will be removed from leadership positions. All cadets will be
screened at the end of each school year and will only be readmitted to the program with the
approval of the SAI.
e. Physical ability. The student must be able to participate in the physical education program
in the school. This requirement, under the secondary schools open enrollment policy and when
desired by the principal and SAI of the school, may be waived. However, the school will
provide any special equipment or additional instructors that may be needed to instruct these
students at no cost to the government. The school must also work with the instructor to ensure
these students do not cause disruption to the presentation of the JROTC curriculum.
f. Screening tests. The student will successfully complete surveys and screening tests as may
be prescribed by the school or USACC.
3-13. Magnet programs
a. The intent of magnet programs is to permit students from other accredited educational
activities to attend JROTC at a host school.
b. A student from another school may enroll in the program as a cadet at an institution
conducting a JROTC course if
CCR 145-2 20 August 2004 14 (1) The student is enrolled in and attending full-time an accredited educational activity, to
include home schooling, that does not have a JROTC course.
(2) The student meets the other prescribed enrollment requirements of paragraph 312.
(3) The officials of the school district or parents agree to transport cadets at no cost to the
Government.
(4) Magnet cadets will participate in formal inspections and will be included in the opening
enrollment report.
3-14. Feeder schools
Instruction provided at feeder schools (ninth and/or tenth grade) is permitted; however, instructor
transportation will not be provided at the expense of the Government.
3-15. Cross-enrollment
a. Other than feeder schools, the only acceptable limited cross-enrollment situations are in
schools that are separating. The student enrollment shall be limited to the number of students
who participated before the reorganization. In exceptional circumstances, cross-enrollment may
be approved by CG, USACC. Requests will be submitted through Bde/AC and Rgn.
b. The number of instructors for whom the Army will cost-share is based on the number of
students receiving instruction onsite at the host institution.
3-16. Adopt-a-School program
a. Many elementary and middle school administrators have recognized the effectiveness of
the JROTC program. With the permission and support of the school administration, instructors
are encouraged to adopt an elementary or middle school within their district. This may qualify
as an annual service-learning project, using Winning Colors, Junior Achievement, or other
methods suitable for elementary school students. Instructors may
(1) Serve as a consultant and/or adviser.
(2) Train and educate JROTC cadets to act as mentors, tutors, drill instructors, etc.
(3) Use resource curriculum materials provided by the Army.
b. Members of JROTC may not provide resources such as uniforms or uniform items to
elementary or middle schools. Instructor time devoted to elementary and middle schools support
must never be so extensive as to interfere with primary JROTC duties and program quality.
c. See unit report guidelines in CCR 145-8-3 and http://www.usarmyjrotc.com for further assistance in the Adopt-a-School Program. CCR 145-2 20 August 2004 15 3-17. Participating Students
a. A student who is ineligible for enrollment as a cadet may be authorized to attend JROTC
instruction as a participating student if the SAI and principal determine the student does not
adequately meet the standards to qualify as a cadet. The number of participating students will
not exceed 2% of the program without a waiver from higher headquarters. Only ninth graders
and above will receive LET 1 instruction. Principals and SAIs must work together to schedule
participating students so they do not disrupt instruction. If their behavior distracts from the
program, school officials must support disenrollment. The SAI will not allow participating
students to:
(1) Draw or wear uniforms and equipment; such students may participate in drill (but not
in uniform) when it is part of class or leadership lab.
(2) Participate in co-curricular activities.
b. Students who were denied enrollment or disenrolled (former JROTC cadets) from JROTC
and have since corrected the problems or deficiencies, causing their non-acceptance or
disenrollment, and who are otherwise qualified, may be enrolled in the JROTC unit.
c. Participating students will be annotated on the Opening Enrollment Report under the
category of others. Participating students will not be used when calculating staffing
requirements or funding.
3-18. Disenrollment
a. At the discretion of the SAI, and with the approval of the schools administration, a cadet
will be disenrolled or excluded from attendance, as appropriate. In all cases, a cadet will be
considered for disenrollment when he or she
(1) Withdraws from school.
(2) Demonstrates ineptitude for leadership training indicated by a lack of general
adaptability.
(3) Fails to keep an acceptable standard of academic achievement, conduct, appearance, or
attendance.
(4) Exhibits undesirable character traits, such as
(a) Lying, cheating, or stealing.
(b) Unauthorized possession or use of illegal drugs or substances. CCR 145-2 20 August 2004 16 (c) Conviction or adjudication as a juvenile offender for committing an offense that could lead to imprisonment.
(d) Frequent incidents of a discreditable nature with civil or school authorities or other similar acts.
(5) Fails to maintain the requirement for enrollment IAW paragraph 3-13.
(6) Exhibits an indifference to and a lack of interest in citizenship and leadership training
as demonstrated by
(a) Frequent absences or persistent tardiness from class or drill.
(b) Accumulation of a large number of demerits or other documented measurements.
(c) An established pattern of shirking responsibility or other similar acts.
(7) Cadets are expected to recite the Pledge of Allegiance, however, if due to religious
reasons or other circumstances that prevent them from reciting it, they must not be disruptive in
any way to include turning their backs, sitting on the floor, etc. Continued disruptive behavior
will result in disenrollment from the program.
b. The above-mentioned offenses must be substantiated through written counseling by the
SAI or AI. Written documentation is essential to disenrolling a cadet from the JROTC Program.
3-19. School Support
The school is expected to promote the success of JROTC program and to support JROTC
community activities. Examples of this include but are not restricted to promoting partnerships
with support organizations such as the Veterans of Foreign Wars (VFW), American Legion,
Military Order of World Wars (MOWW), etc., scholarship and grant requests for JROTC
curricular and co-curricular activities, etc., advocating for credit other than elective, supporting
Junior Achievement partnerships, allowing college credit for JROTC instruction, etc.)
Transportation must be provided to JROTC activities equitably with other academic and co-
curricular activities to ensure a dynamic co-curricular program. Provide insurance for cadets in
like manner as the other students in the school, while they are participating in JROTC activities
including co-curricular activities such as JCLC, adventure training, drill competitions,
marksmanship competitions, and similar activities, all of which must be school sponsored
activities. Likewise, the school must also provide substitutes for instructors on the same basis as
other teachers in the school to ensure a dynamic academic program.
CCR 145-2 20 August 2004 17 Chapter 4
Personnel and Administration
Section I
General
4-1. Purpose and scope
The success of the JROTC Program depends upon qualified instructors. This chapter prescribes
policies the Army will follow in determining the qualifications of instructors and in providing
information to the school and to the instructors. The Army expects school authorities to use their
own hiring procedures to employ instructors. USACC reserves the right to approve/disapprove
instructors to fill DAI positions.
4-2. Authorized instructors
a. Only instructors authorized and approved by CG, USACC, will participate in the JROTC
Program. They are subject to the provisions of this regulation and will be extended the rights
and privileges of an instructor as prescribed herein.
b. Application by the individual or by the school for this approval will constitute a de facto
agreement to the conditions prescribed in this regulation.
c. Continued association with the JROTC Program is contingent upon the individuals
meeting conditions as set forth in this regulation.
4-3. Equitable procedures
Military retirees employed as JROTC instructors are members of the Armed Forces not on active
duty. Title 10, United States Code, Section 2031 provides identical authority to the school and
the Secretary of the Army, with delegated authority to the CG, USACC, to approve the
qualifications of administrators and instructors in the program. This dual approval is required for
initial and continued employment. The same essential qualifications will be used in approving
retired instructors.
4-4. Relationship between instructors and schools
a. Authorities will ensure that personnel assigned or employed as JROTC instructors are used
only for that purpose and assigned duties will be directly related to the JROTC unit. School
authorities will ensure instructors are provided liability insurance while performing JROTC
activities or duties including co-curricular activities such as JCLC, adventure training, drill
competitions, marksmanship competitions, and similar activities, all of which must be school
sponsored activities.
b. The school or school board is the employing agency of all JROTC personnel. The DAI or
SAI, as departmental heads (or equivalent), are responsible to school officials for the conduct of
the program as well as ensuring the unit meets school standards and Army requirements. CCR 145-2 20 August 2004 18 Individuals employed by the school have individual responsibilities to the school as stipulated in
their respective contracts as well as responsibility to the U.S. Government. Schools are expected
to treat instructors equally with other Department Heads and teachers in the school, e.g. ensure
they are involved in budget and other school decisions, included in professional/staff
development, offered the same opportunities for teacher of the year, receive equitable
supplemental pay/stipends for co-curricular activities, etc.
c. The school authorities will immediately advise the CG, USACC, of any change in the
employment status of personnel employed as JROTC instructors.
(1) Individual, school, and Army. The school and the JROTC instructor will negotiate
contractual matters. Although the Army is not a party to the employment contract, it will
reimburse the school in accordance with AR 145-2. A copy of the contract will be furnished to
USACC by school authorities. Though the Army is restricted by the amount that can be
reimbursed to the school, the school is not restricted. In negotiating the employment contract,
schools are encouraged to pay instructors for their experience, education credentials, etc.
Schools are also encouraged to consider that instructors work many evenings and weekends and
should be authorized 30 days leave in addition to holidays when on a 12 month contract and
similar compensation when on a shorter contract.
(2) Individual and school. When an individual, employed as an instructor, is required to
perform services for a school that are not part of JROTC curriculum, they must be performed
outside the scope of his or her JROTC duties. If any additional sum is paid for the services, the
Army will not reimburse the school for these services. JROTC instructors will not be expected
to perform unpaid additional duties beyond those performed by other teachers. One question
often raised in the context of instructors working outside of JROTC is assistance to eighth
graders. Title 10 clearly prohibits inclusion of eighth graders in JROTC classes. Only students
in a grade above the eighth grade may receive JROTC instruction and enroll as cadets. However,
the Army has no objection to JROTC instructors supporting eighth grade exploratory programs
or other programs that do not interfere with JROTC instruction. Any such activity must be
approved by Bde Cdrs/ACs. Employment of personnel serving as MPCs required to issue,
account for, and maintain Government property is a responsibility of the school. Instructors
appointed to these positions act as agents of the school, and will be provided a minimum of one
class period in addition to their normal planning period for associated duties.
d. When negotiating the length of the employment contract with a school, it is the instructors
responsibility to ensure the employment contract allows for year-round coverage of government
equipment. Not all instructors are given a 12-month employment contract; however, they are
required to attend JCLC with their cadets. In these situations, contract extensions for JCLC will
be restricted to a specific amount of time and will be considered on a case-by-case basis allowing
the Army to cost-share for this timeframe. Schools must ensure that instructors who are on a 12-
month contract are gainfully employed except for approved leave not to exceed 30 calendar days. CCR 145-2 20 August 2004 19 Section II
Instructor Qualification
4-5. Purpose
This section issues guidance for the qualification of personnel to serve as instructors and the
management and staffing of the instructor force.
a. Interview. As part of the qualification process, every applicant must be interviewed by a
Cadet Command authorized interviewer. Applicants must complete the initial qualification
training (as outlined in Chapter 8 prior to scheduling an interview). Qualified interviewers are
listed in the Bulletin provided to all applicants. A satisfactory interview is a prerequisite for
qualification.
b. Evaluation of applicants. The completed application, together with supporting documents
and the individuals interview results, will be considered in determining an individuals
eligibility and suitability to serve as a JROTC instructor. All applicants will be informed in
writing of the results of this determination.
c. Employment. Only Active Army/Active Guard and Reserve retirees are eligible to serve
as instructors in Army JROTC units. JROTC instructors are required to have a background
check upon initial hire, unless such a check has been conducted within the past five years.
Instructor Management Division will notify the instructor to complete a Questionnaire for Public
Trust Positions (SF85P) using the Electronic Personnel Security Questionnaire (EPSQ) program,
Subject Version, to initiate a background investigation conducted by the Office of Personnel
Management (OPM). (The EPSQ program software can be downloaded from the Internet at
www.dss.mil/epsq either on a personal computer or at the school. An instructional guide will be
provided to the newly hired instructor for assistance in completing this task.)
4-6. Interim Certification
a. The references outline the standards that must be met to qualify to be a JROTC instructor
and, once employed, to continue meeting qualification requirements.
b. The Commander, USACC, exercises authority on behalf of the Army to evaluate the
eligibility and suitability of personnel to serve as JROTC instructors. The Director, JROTC
Directorate, exercises the Commander's responsibility for interim certification.
c. Interim Certification authority is also exercised by the Commander, U.S. Army Europe and
Seventh Army; Commander, U.S. Japan; and Commander, U.S. Forces Korea, for personnel who
intend to retire or have retired in the overseas commanders area of responsibility and seek
employment by the Department of Defense Dependent School System in that overseas area.
Personnel serving abroad, or who are retired abroad and seek employment outside the overseas
area, must apply to USACC for interim certification.
CCR 145-2 20 August 2004 20 d. The gaining commander agrees to recognize all interim certifications, subject to transfer of
applicant interim certification files and re-verification of eligibility.
4-7. Instructor eligibility
Each JROTC instructor applicant must:
a. Be retired from active duty in the retired grades of E-6 thru E-9, WO-1 thru CWO-5, and
O-3 thru O6 with a minimum of 15 years of active service.
b. Not have been retired from active duty more than 5 years (for initial employment) and
must receive retirement pay. Eligibility may be extended to 6 years for individuals meeting the
provisions of paragraph 4-16.
c. Have been discharged under honorable conditions from all previous enlistments and prior
service, if any, before employment. This does not preclude applications from active duty
personnel who are eligible for retirement or are within one year of retirement.
d. For personnel tested in aptitude area GT, have obtained a score of 100 or greater. USACC
may waive this requirement upon evidence of successful completion of college level academic
course work.
e. Have a military and civil record that reflects, through evaluation reports and public
records, a high degree of efficiency and effectiveness, and conduct that is above reproach.
Records must reflect an overall manner of performance that would compare favorably with
contemporaries if on active duty.
f. Have no record of conviction by court martial, no record of time lost-to-be-made-good
under Title 10, USC, Section 972 and no record of civil convictions except for minor traffic
offenses. Exceptions may be granted by the CG, USACC, using AR 601210 as a guide.
g. Be a citizen of the United States of America without ties that would reasonably influence
the instructor to act in favor of a foreign country or a person bound to a country having basic or
critical interests opposed to those of the United States.
h Meet retention medical fitness standards of AR 40501 and the initial Army screening table
of weight standards of AR 40501. Personnel not meeting these standards, such as those retired
for medical reasons (Title 10,USC, section 1201) are not eligible.
i. Possess a minimum of 1 in the S factor of the physical profile and have no record of or
demonstrate emotional instability as determined by observation, official report, or screening of
health records.
j. Have no speech impediment that would detract substantially from the ability of the JROTC
instructor to present easily understood instruction.
CCR 145-2 20 August 2004 21 k. Be of good moral character and have the mental ability, positive attitude, physical
appearance and condition, and neatness required for favorable representation of the program and
the Army in the school and civilian community.
l. Have general knowledge of course subject matter and demonstrated instructional ability.
Award of an instructor MOS designator is not sufficient to automatically qualify.
m. Demonstrate the professional ability to lead, motivate, and influence young men and
women to learn and develop leadership, self-reliance and discipline, responsiveness to
constituted authority, and attributes of good citizenship and patriotism.
n. Have no personal habits or character traits that are questionable from a security, stability,
or social standpoint such as, but not limited to, financial irresponsibility, excessive drinking or
gambling, drug use, or emotional instability.
o. Have writing and verbal skills appropriate for the academic environment.
p. Possess sufficient medical, physical, and mental fitness, and be willing to perform,
participate in, and supervise activities consistent with the conduct of the JROTC program.
Activities include, but are not limited to
(1) Platform and student-centered instruction.
(2) Marksmanship training.
(3) Conduct of drill and ceremonies.
(4) Leadership training.
(5) Water activities.
(6) Climbing (stairs and ladder).
(7) Ability to lift and move materials up to 50 pounds in weight.
(8) Physical training.
(9) JCLC up to 2 weeks.
(10) Training and events outside of normal classroom hours and over weekends.
q. Instructors who serve as Director or Army Instruction (DAIs) must:
(1) Be interviewed and approved by USACC.
CCR 145-2 20 August 2004 22 (2) Have at a minimum of 2 years experience as a SAI.
(3) Be in the grade of O-5 or O-6.
(4) Meet the eligibility and qualification standards of paragraph 4-16.
(5) Complete the JROTC 5-step training plan as prescribed in paragraph 8-4.
4-8. Documentation required for qualification process
All applicants must submit a written application, together with supporting documents, to USACC
for consideration and evaluation. The application and detailed administrative information
concerning interim certification, employment, and the JROTC Program may be obtained by
contacting the Instructor Management Division, JROTC Directorate (DSN 680-4001/(757) 788-
4001/1-800-347-6641, or E-mail, jrotcim@monroe.army.mil or by accessing our web portal at
http://www.usarmyjrotc.com. a. All personnel must provide:
(1) Copy of Initial Qualification Training Certificate (Step 1). (Instructor Management
will issue instructions after receipt of applicants Application for Employment)
(2) One full page typed and signed letter stating why the applicant wants to become a
JROTC instructor.
(3) Copy of last five consecutive evaluation reports (Includes Academic Evaluation
Reports).
(4) Copy of Officer Record Brief (ORB), Enlisted Records Brief (ERB), or Personnel
Qualification Record (PQR) for retiring or retired AGR personnel.
(5) Copy of Certificate of Release or Discharge from Active Duty, DD Form 214, Copy 4
(Member Copy). Active duty personnel must submit this form after retirement. For those
individuals not yet retired a copy of their retirement orders, or an approved DA Form 4187, or a
memorandum for officers (requesting approval for retirement).
(6) Take any tests, training, physical examinations, and attend interviews required by the
school or the Army at the individuals expense.
(7) For persons exceeding the allowed maximum height and weight requirements of AR
40-501, a copy of their Body Fat Content Worksheet, DA Form 5500-R (tape test), reflecting the
individual meets the requirements of governing regulations.
b. In addition to the requirements of paragraph a., active duty personnel must provide:
CCR 145-2 20 August 2004 23 (1) A standard DA 4x6 photograph in Army Class A uniform, taken within the last five
years.
(2) Memorandum dated within one year stating the date of applicant's latest background
investigation (not date clearance was granted). DA Form 4187s will not be accepted.
(3) Copy of most recent physical examination taken within the last five years.
c. In addition to the requirements of paragraph a. above, retired personnel must provide:
(1) A DA style 4x6 photograph in Class A uniform taken within the last year (does not
have to be produced by a post photo facility). All pertinent personal information (name, rank,
SSN) and date must be posted on the backside of the photo.
(2) Copy of physical examination, taken within the last year. If a civilian physician is
conducting the examination, the abbreviated medical examination form (CC FM 211-R) may be
used.
4-9. Application and initial qualification procedures
a. Headquarters, USACC (JROTC Directorate) will
(1) Determine the applicants eligibility, suitability, and qualifications through satisfactory
interview, physical examination, service record, review of application packet, and other materials
specified by Headquarters, USACC.
(2) Inform applicants when they have met the initial qualification for employment in
JROTC.
(3) Inform applicants whose qualifications do not warrant approval that they do not meet
the qualification requirements of Title 10, USC, Section 2031 and this regulation. Because
JROTC initial qualification is an action similar to a competitive selection board proceeding,
reasons for failure to qualify may not be provided to the applicant. The needs of the Army are
the overriding consideration. Applicants not selected may request reconsideration or submit
additional information for review.
(4) Under certain conditions an initial qualification will be granted on a temporary basis if
the person has been selected for hire by a school. Schools will be notified of the conditional
nature of the qualification and that it will be withdrawn if administrative requirements are not
met in the time specified or if review of the completed application is unfavorable.
(5) The initial qualification is valid for a period of five years from the date of retirement.
Persons not employed in JROTC after two years must update their record annually to retain
eligibility.
CCR 145-2 20 August 2004 24 (6) Exceptions for extended initial qualification will be approved on a case-by-case basis by the CG, USACC.
b. School authorities will
(1) Interview applicants that are certified to teach JROTC by the Army.
(2) Employ only applicants who have been certified to teach JROTC by the Army.
(3) Inform Headquarters, USACC, of the name, grade, and social security number (SSN)
of those applicants whose qualifications are approved by the school before starting employment.
4-10. Certified Interviewers
This section issues guidance for the selection and minimum qualifications of personnel to serve
as certified instructor interviewers.
a. The objective of the interview process is to assist USACC in accurately assessing potential
JROTC instructors. The information, guidance and interview protocol is a valuable aid in
standardizing the selection of successful JROTC instructors. b. Regions are responsible for nominating and selecting potential interviewers based on their
assessment of the potential interviewers competence and coverage of their assigned geographic
areas. c. The JROTC Directorate (Instructor Management Division) is responsible for candidate
records check and coordinating the interview-training workshop.
d. Interview candidates must:
(1) Be willing to accept the responsibilities as an interviewer.
(2) Be serving as an employee of JROTC with a minimum of 3 years experience.
(3) Attend and complete the interviewer training.
(4) Have no adverse or derogatory actions pending.
(5) Have favorable annual appraisals.
(6) Meet medical and fitness standards of AR 40-501.
(7) Have completed required instructor training plan.
CCR 145-2 20 August 2004 25 e. Personnel at the Rgn/Bde/AC headquarters will have at least 2 years experience in JROTC
to be nominated as interviewers. Personnel must be serving in a JROTC High School Division
and must attend JSOCC and the Interviewer Training Workshop.
Section III
Instructor Responsibilities
4-11. Functions and responsibilities of Director of Army Instruction (DAI)
The DAI is responsible for overseeing the operations of five or more Army units in the same
school district. School systems that desire a DAI for less than five units will employ them at
their own expense. The DAI is the chief administrator and instructional leader of the JROTC
multiple unit. All JROTC instructors and personnel employed by the school system to support
the JROTC program will be directly under his or her supervision in all matters pertaining to
program administrative duties and responsibilities as well as quality of classroom instruction and
co-curricular activities. A major part of the DAIs position is that of instructional leader and as
such, he or she will subscribe to at least two professional publications or free on-line newsletters
to stay abreast of current educational trends and initiatives. Examples of free on-line
publications are:
- ASCD newsletter: http://www.smartbrief.com/ascd/ .
- Ed Net Briefs: http://www.edbriefs.com/sub.html .
- Eisenhower National Clearinghouse: http://www.enc.org/register/ .
- The latest in grant proposals: listproc@inet.ed.gov http://www.grants.gov/ReceiveGrantOpportunityNotification
a. DAIs will maintain personnel records of assigned instructors within their school district.
DAIs will submit actions regarding these documents as required by USACC. Records will
include actions such as contracts, annual evaluations; hire letters, probationary letters, body fat
worksheets, SIRs, invitational travel orders and other personnel actions related to the JROTC
program. His or her primary responsibility is to serve as an instructional leader and to ensure, on
behalf of the school district and the Army, through proper instruction and supervision, that the
JROTC program is administered according to law, regulation, policy, and principles. DAIs will
ensure JROTC instructors are placed on probation, the weight management program, etc., when
conditions require. They will also ensure JROTC instructors are recognized for their talents and
accomplishments.
b. DAIs are also responsible to ensure SAIs receive district training in the administration of
the curriculum. They will assess classroom instruction using the Cadet Command Coaching
Rubric at Appendix E and assist instructors in developing the skills they need to become master
teachers. The DAI relieves the SAI of as many logistical and administrative duties as practical.
Duties for a DAI are as follows:
CCR 145-2 20 August 2004 26 (1) Function as Department Director.
(2) Organize, develop, and administer the JROTC Programs within the school district.
(3) Represent the school district in matters pertaining to the Department of the Army and the JROTC Program as required. Serve as a strong advocate for the JROTC Program at the State
and National level. (4) Ensure, on behalf of the district and the Army that the JROTC program is administered
in accordance with law, regulation and polices. (5) Serve as a certified instructor interviewer. Recruit, recommend and coordinate hiring
of instructors required to administer and teach the JROTC program with Cadet Command and
the school district. Develop an order of merit list for nominees attending professional
development courses. Ensure instructors attend required USACC training and district
professional development seminars. (6) Maintain instructor status used for the Department of the Army salary reimbursement
and employment status. Notify USACC to terminate cost share for personnel no longer
employed in the district.
(7) Conduct performance counseling on SAIs, and office personnel annually. Assess the
instructional performance of at least one instructor per school year using the coaching rubric.
Ensure all instructors receive an evaluation (e.g., SAI evaluates AI(s)). Mentor SAIs on
achieving the next level of instructor badge and help SAIs to mentor their AIs on the same.
(8) Maintain liaison with USACC to ensure current regulations, policies and procedures
are available. (9) Coordinate with SAIs to prepare district response to all correspondence received from
USACC. (10) Interpret and implement new regulations received from government agencies.
(11) Prepare and maintain administration and support reference materials required to be
available in the district by law and regulations. Submit Distinguished Unit Insignia and School
Patches for JROTC units to higher headquarters in a timely fashion.
(12) Interpret data obtained through the Department of the Army and other agencies in order to assist in: (a) Developing favorable public relations. (b) Improving instruction CCR 145-2 20 August 2004 27 (c) Adapting Army policies to the classroom
(d) Coordinating and integrating the JROTC Program with other school departments and cooperating agencies in the community.
(e) Lobbying with school, district, state, and community officials to enhance classrooms, obtain core academic credit for courses taught within JROTC, provide avenues to
increase instructors credentials, assist with field trips, service learning projects, etc
Active membership and participation in the State Education Association, Career and Technical
Education, or similar state organization that influences JROTC instructor requirements and credit
issues is required of every DAI,
(f) Setting up regular programs for cadets to brief school and district officials on program activities and accomplishments. (13) Coordinate with Cadet Command Public Affairs Officer the release of JROTC public
news items. (14) Organize, coordinate, and direct JROTC activities in the district (drill, rifle, and
academic competitions, service learning projects, awards ceremonies, military balls, JCLCs, and
other activities). Service learning projects will be evaluated using the service-learning rubric
located in Unit 3 of the JROTC curriculum. (15) Confer with principals on the effectiveness of the program. (16) Process requests for government property required and authorized to conduct the
program. Set up and maintain a central supply system for Army JROTC units in the district
accounting for all government property issued to the units. Salvage items not economically
repairable and request replacement items.
(17) Maintain files and provide recommendations on all schools placed on probation;
monitor disestablishment procedures, and requisition curriculum materials for existing and newly
established programs.
(18) Conduct school visits to evaluate instruction, co-curricular activities, and provide
regulatory compliance (MPCs visit schools to assist with logistical operations).
(19) Prepare a District budget. Ensure SAIs have visibility of the budget and that they
receive their share of funds distributed for units.
(20) Serve as JCLC Commander as required by Bde Cdr/AC.
(21) Conduct research, evaluation and follow-up studies to emphasize areas of success and
to determine areas in need of special attention. For example, analyze and present information on CCR 145-2 20 August 2004 28 cadet progression using data such as skills map results. Use information collected on drop out
rates, etc. to brief program success at the District level and above.
(22) Enforce contractual agreement of school district and Department of the Army.
Ensure schools support college credit available to cadets, honors credit, credit other than elective,
etc. to the extent possible.
(23) Ensure instructor vacancies are advertised within the school district and coordinate the announcements of vacancies on the JROTC web portal. Continually review/monitor program
staffing to support enrollment and achieve optimum manpower and funding. Report any contract
changes to USACC.
(24) Recommend changes and provide suggested solutions to the Program of Instruction.
Request curriculum materials and distribute equitably among units.
(25) Assure preparation of the Master Training Schedule, consolidate and forward to
higher headquarters. Ensure SAIs develop their own input.
(26) Submit required reports, as necessary, and in accordance with the required reports
listing. Review essays, awards, Americas Promise Report testimonials, etc. and submit
recommendations/good news stories to higher headquarters.
(27) Provide school officials and units guidance before and after inspections. Ensure
instructors include cadets in preparing for inspections and are involved in the after-action
evaluation of their results.
(28) Conduct department meetings and present professional or in-service training.
Monitor instructors professional development ensuring they receive training, feedback and
reinforcement to continually improve their teaching skills and credentials. Plan and conduct
professional development workshops specifically related to the JROTC curriculum. Establish a
plan to train instructors who did not attend annual certification training.
(29) Control budget and logistical aspects of the District JROTC program. Request transportation support as required, within budget allocations. Monitor pay reimbursement for
school districts. Provided input to higher headquarters for program operation budgets. Spend
money in a timely manner. Inform units the visibility of the district budget, what their share of
the funding available is and ensure they receive it or items centrally purchased with it.
(30) Establish, instill and ensure enforcement of program standards and set the example for
program development (e.g. ensure units are using classroom automation equipment to teach the
current curriculum, cadet challenge events are carried out in each school and district wide if
possible, adopt-a-school activities are taking place, units are using the current version of JUMS
for records management, cadets are involved in managing the data for JUMS, etc.). Substitute as
necessary, as an instructor.
CCR 145-2 20 August 2004 29 (31) Maintain involvement in the school community by attending social events, athletic
contests, PTA, and faculty meetings. Visit schools within their district monthly.
(32) Observe both the military and school chain of command.
(33) Abide by U.S. Army rules and regulations specifically Chapter 4, Military Discipline
and Conduct, AR 600-20, Army Command Policy.
4-12. Functions and responsibilities of Senior Army Instructors (SAI) and Army
Instructors (AI)
The SAI is the department chairman and chief instructor of the JROTC unit. He or she performs
the functions of a DAI in a single unit and is therefore responsible for the overall management of
the JROTC unit at the school. In multiple units, DAIs may be responsible for the requirements
in this section. SAIs in single units and in multiple units will be responsible for the requirements
below except for those explicitly covered by the DAI. In many cases both DAIs and SAIs will
be responsible (e.g. maintaining good relations with school authorities).
a. The SAI, in coordination with the senior school official, will establish procedures relating
to the administration, control, and training of JROTC cadets. These procedures will cover the
appointment, promotion, and demotion of cadet officers and noncommissioned officers. The
SOP must be approved by the senior school official. The SAI will
(1) Manage and conduct the JROTC unit according to school rules, regulations, and
customs. The SAI will advise school authorities of laws and regulations affecting the unit.
(2) Maintain good relations with school authorities, faculty, and the student body.
(3) Conduct a public affairs program in the local area among school and community
officials, civic groups, parent-teacher groups, and other individuals or groups, designed to further
the understanding of the JROTC unit, the school, and the Army.
(4) Enroll students in the JROTC program and support school officials conducting these
programs.
(5) Prepare weekly training schedules.
(6) Ensure continuous evaluation of the unit.
(7) Maintain contact with parents of cadets experiencing academic or behavioral problems.
(8) Ensure JROTC unit areas are neat and orderly, current chain of command photos, cadet
creed, core abilities, and mission statement are present, and all sensitive items are secured.
(9) The Army Instructor (AI) is to assist as directed by the SAI, to properly instruct cadets
and manage the JROTC unit IAW Army Regulations. All JROTC instructors (SAI/AIs) are CCR 145-2 20 August 2004 30 responsible for teaching the JROTC curriculum. The SAI will ensure that teaching
responsibilities are equally shared by all instructors. Instructors should teach by expertise and
preference in subject areas as opposed to LET levels.
(10) Maintain a current copy of DA Form 3126 and/or DA Form 3126-1, a completed
service-learning checklist, a current copy of a bond/insurance certificate, and required JUMS
reports.
b. At Military Institutes (MI), the SAI will establish the rules and orders relating to JROTC
instruction and training in coordination with the senior school official. The authority for
direction, coordination, and control of the schools Corps of Cadets may be vested in the
Commandant of Cadets who will be designated by the head of the school. SAI/AI will not be
required to perform additional duties beyond those required by the JROTC curriculum.
Additionally, SAI/AIs will not be required to perform duties as the Commandant of Cadets or
Tactical Officer, who are responsible to the head of the school for the health, welfare, morale,
and discipline of members of the Corps. The organization of the schools Corps of Cadets and
its administration and control are joint responsibilities of the SAI, Tac Officer and the
Commandant, each having a special interest in those areas. The SAI and the Commandant will
jointly draft the orders relating to the administration and control of the Corps including
appointment, promotion, and demotion of cadet officers and noncommissioned officers. The
head of the school must approve these orders according to this regulation.
c. JROTC instructors may not be required to serve as the JROTC Academy
Director/Coordinator or any other title that requires them to be administratively in charge of a
school within a school. If however, the SAI agrees to do the job and it does not negatively
impact SAI duties then it is permissible if the SAI is provided additional adequate compensation
by the school for that job. No additional cost-share is authorized.
Section IV
Instructor Administration
4-13. JROTC Instructors
U.S. Army Cadet Command, JROTC, Instructor Management (IM) and Training will work in
tandem to ensure the best-qualified instructors are referred to schools. They are responsible for
making sure potential instructors are aware of educational requirements to obtain degrees and
licensure.
4-14. Position vacancies and hiring
Headquarters, USACC, Instructor Management Division will:
a. Monitor vacancy announcements and post information on the JROTC web portal for
instructors who are seeking employment in JROTC.
b. Assist hiring actions by
CCR 145-2 20 August 2004 31 (1) Identifying, upon school request, qualified personnel who have indicated a desire for
employment in the state in which the school is located.
(2) Verify, before approving employment that an authorized and funded position is
available if instructor salary costs are to be shared by the Army. Otherwise, verification will be
limited to confirming that the individual selected for hire is certified for employment in JROTC.
(3) Inform hiring officials, that Army approval to hire is contingent upon receipt of a
favorable background investigation on the individual. Such a check is not required for
individuals who have had a favorable check within 5 years of the date of employment.
Individuals with an unfavorable background check will be so advised, and interim certification
and authorization for employment terminated, but derogatory information will not be cited.
(4) Schools receiving adverse information from their required agency checks will
immediately inform Headquarters, USACC.
4-15. Rank and precedence
Individuals, especially retired members employed to conduct JROTC programs, are recognized
as a group having a unique status; however, representatives of the CG, USACC, will ensure that
the Armys position on rank and precedence is explained to appropriate school authorities and
retired members. A JROTC unit will be staffed, unless waived by USACC, according to rank
and precedence situations normally found in active service. The Senior Army Instructor is in
charge of the JROTC Program. All authorized instructors will be accorded the courtesy
commensurate with their rank and with the customs and traditions of the service between
members of different rank. This does not by any means indicate that instructor duties should not
be distributed equally. Conversely, all JROTC Instructor responsibilities must be equally
distributed (e.g. classroom responsibilities, number of cadets taught, co-curricular activities, etc.)
4-16. Continuing qualifications
a. Instructors must
(1) Meet the eligibility and qualification standards of paragraph 47.
(2) Demonstrate a thorough knowledge of JROTC subjects, effective performance as an
instructor, and the ability to function well as an instructor in JROTC and within the school
system. Attainment of these requirements may be reflected in the instructors annual
performance appraisal or other records and reports.
(3) Instructors will attend annual JROTC training as directed.
(4). Enlisted and Warrant Officers are required to pursue an associates degree (or
equivalent transcript 2 years of college) if they do not already have one within 5 years of
employment and are encouraged to pursue a bachelors degree and state licensure.
CCR 145-2 20 August 2004 32 (5). An NCOs or Warrant Officers must have or obtain a bachelors degree within 5 years
of employment to be eligible to serve as a SAI. All SAIs are encouraged to pursue state
licensure.
b. All JROTC instructors will provide to Instructor Management Division, JROTC, USACC,
an updated DA or DA style 4x6 photograph every five years. Ind
