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U.S. Army Corps
of Engineers 庐
Europe District
Doing
Business With the Corps of Engineers
Contracting,
Savannah district
Marcia Coleman
Contracting
Officer
U.S. Army Corps
of Engineers 庐
Europe District
2
Army
Corps of Engineers
Full-service Engineering
Organization
Can provide services
from planning, design, project management to construction quality control
Reimbursable Organization
(customer-based) - do work for U.S. Government agencies (Armed services,
USAID, Customs, State Dept)
Corps does not establish
requirements
U.S. Army Corps
of Engineers 庐
Europe District
3
Acquisition
Guidance
Federal Acquisition
Regulation (FAR)
http://Farsite.hill.af.mil
Defense FAR Supplement
Army FAR Supplement
Engineer FAR Supplement
U.S. Army Corps
of Engineers 庐
Europe District
4
Guiding
Principles
FAR 1.102(a)
00he vision
for the Federal Acquisition System is to deliver on a timely basis the
best value product or service to the customer, while maintaining the
public's trust and fulfilling public policy objectives.00/font>
U.S. Army Corps
of Engineers 庐
Europe District
5
Guiding
Principles
FAR 1.102(b):
The Federal Acquisition
System will-
Satisfy the customer
in terms of cost, quality, and timeliness of the delivered product or
service by, for example-
Maximizing the use
of commercial products and services
Using contractors
who have a track record of successful past performance or who demonstrate
a current superior ability to perform
Promoting competition
Minimize administrative
operating costs
Conduct business
with integrity, fairness, and openness
Fulfill public policy
objectives
U.S. Army Corps
of Engineers 庐
Europe District
6
Methods
and Types of Contracts
Best Value Source
Selection 00used almost exclusively for international contracts
Single use Firm
Fixed Price Contracts
Primarily for
higher value projects and/or complex requirements
Design-Build possibility
Indefinite Delivery
Indefinite Quantity Contracts
Primarily for lower
value projects and/or less complex requirements
U.S. Army Corps
of Engineers 庐
Europe District
7
Best
Value Source Selection
(BVSS)
000Best
value00means the expected outcome of an acquisition that, in the Governments
estimation, provides the greatest overall benefit in response to the
requirement.00nbsp;
FAR 2.101
U.S. Army Corps
of Engineers 庐
Europe District
8
BVSS
Source Selection Considerations
Allows the government
to consider factors in addition to price in selecting contractors, typically:
Past Performance
(mandatory)
Experience
Factors which demonstrate
the ability to meet the governments requirements for:
Schedule
Quality
Safety
Factors which demonstrate
the ability to successfully complete the project:
Management Team/Approach
Subcontracting Plan
U.S. Army Corps
of Engineers 庐
Europe District
9
BVSS
Importance of Price and Other Factors
In different
types of acquisitions, the relative importance of cost or price may
vary. For example, in acquisitions where the requirement is clearly
definable and the risk of unsuccessful contract performance is minimal,
cost or price may play a dominant role in source selection. The less
definitive the requirement, the more development work required, or the
greater the performance risk, the more technical or past performance
considerations may play a dominant role in source selection.
FAR 15.101
U.S. Army Corps
of Engineers 庐
Europe District
10
BVSS
Contracting by Negotiation
Pre-proposal Conference/Site
Visit
Go over solicitation
and answer questions prior to proposal
Walk site
Negotiated procurement
as opposed to sealed bidding:
Clarifications
Discussions
Revised Offers
Award without discussions
00not required to open negotiations
U.S. Army Corps
of Engineers 庐
Europe District
11
BVSS
Evaluation of Proposals
Solicitation specifies
evaluation factors, relative importance of price and non-price factors,
and describes how proposals will be evaluated
Evaluation team
rates non-price portion of offers, and provides analysis and consensus
to the Source Selection Authority.
May lead to clarifications,
discussions with offerors, and request for revised proposals
Price is evaluated
separately
May lead to clarifications,
communications, discussions with offerors, and request for revised proposals
U.S. Army Corps
of Engineers 庐
Europe District
12
Solicitation
Format
Each Solicitation
Different
Section 0100
How selection
will be made 00elative importance of factors
Evaluate Contractor
Ability to perform based on experience and past performance
Best Value means
we might be willing to pay more for better product
Section 0600 00
Representations and Certifications
Section 0800 00
Special Contract Requirements
Drawings, Specifications
specific to project
U.S. Army Corps
of Engineers 庐
Europe District
13
Uniform
Contract Format Conversion
UCF
USACE Contract
Format
00010. Solicitation/Contract
Form (SF 1442)
(UCF Sections A
& B)
00100. Schedule/Instruction
to Offerors
(UCF Sections L
& M)
00600C. Representations
& Certifications
(UCF Section K)
00700. Contract
Clauses
(UCF Section I)
00800. Special Contract
Requirements
(UCF Section H)
01000. Division
1, General Requirements
(UCF Section C)
16999. Division
2-16, Technical Provisions
(UCF Section C)
Uniform Contract
Format
A. Solicitation/Contract
Form
B. Supplies or Services
& Prices/Costs
C. Description/Specs./Work
Statement
D. Packaging &
Marking
E. Inspection &
Acceptance
F. Deliveries or
Performance
G. Contract Administration
Data
H. Special Contract
Requirements
I. Contract Clauses
J. List of Attachments
K. Representations,
Certifications & Other Statements
of Offeror
L. Instructions,
Conditions & Notices to Offeror
M. Evaluation Factors
for Award
U.S. Army Corps
of Engineers 庐
Europe District
14
BVSS
Source Selection
Source Selection
Authority (SSA) performs tradeoff analysis to determine the offer that
represents the best overall expected value.
Price versus other
factors
Relative value of
price and non-price factors as specified in the solicitation
Paired comparisons
of offers to identify offer representing the best overall value
U.S. Army Corps
of Engineers 庐
Europe District
15
Common
Types of Construction and Indefinite Delivery Contracts
Single Project 00
large more complex construction
Design-Build
Job Order Contract
(JOC) 00minor construction repair
Award made to one
contractor
Multiple Award Task
Order Contract (MATOC) 00larger projects
Awarded multiple
contracts who then compete for specific projects
Integrated Design
Construct
U.S. Army Corps
of Engineers 庐
Europe District
16
JOC
Basic Contract
Basis for award:
Best Value Source Selection
Technical:
Experience
Past Performance
Other
Price:
Unit price book
coefficients
Government determines
overall price standing though use of weighting individual coefficients
relative to anticipated use of each trade00 unit price book
U.S. Army Corps
of Engineers 庐
Europe District
17
Job
Order Contract (JOC)
Concept
Unit Price Books
Divided by trades
Detailed work items
with assigned unit prices contained in each book
Coefficients
Unit Price Books:
Established unit prices adjusted by unit price book coefficients established
at contract award
Regional:
Contract may include supplemental coefficients different geographic
regions
Unit prices and
coefficients used for individual task orders
U.S. Army Corps
of Engineers 庐
Europe District
18
JOC
Task Order
Process
Government Prepares
Scope of Work and Requests Proposal from Contractor
Government and Contractor
conduct joint site inspection
Clarifications issued
if necessary
Contractor submits
proposal 00cost based on pre-priced items and coefficients (may include
some non-pre-priced items)
Government and Contractor
negotiate
Task Order awarded
on lump-sum basis
U.S. Army Corps
of Engineers 庐
Europe District
19
Multiple
Award Task Order Contract
(MATOC) - Concept
Basic contracts
are awarded to multiple contractors based on technical qualifications
and price competition
Task orders are
competed between contractors
Integrated Design
Construct
Basis for award
of individual task orders can be low price, or best value.
U.S. Army Corps
of Engineers 庐
Europe District
20
MATOC
Basic Contracts
Basis for award:
Best Value Source Selection
Technical:
Experience
Past Performance
Other
Price:
Unit price book
coefficients
Government determines
overall price standing though use of weighting individual coefficients
relative to anticipated use of each trade00 unit price book
Task Orders competed
but may use coefficients for sole source projects
U.S. Army Corps
of Engineers 庐
Europe District
21
MATOC
Task Order
Process
Request for proposals
normally sent to all contractors
Basis for award:
Can be low price
or best value
Request for Proposal
Options:
Can be complete
design, or design-build
Can add specific
contract clauses
U.S. Army Corps
of Engineers 庐
Europe District
22
Bank
and Letter of Guarantee & Letter of Assurance
Bank Letter of Guarantee
Required for Selectee
Performance Guarantee
Required for each
construction project and most MATOC task order
Required for basic
JOC
Usually 10% of project
value
Letter of Assurance
Guarantees proposal
Not always required
U.S. Army Corps
of Engineers 庐
Europe District
23
Construction
Contract Administration
Safety Manuel 00
EM 385-1-1
English Version
Only
3-Phase Inspection
System - pamphlet
Guide Specifications,
Engineer Publications, Support Documents
download Doing Business With the Corps of Engineers
