ELECTRONIC CASH REGISTERCAJA REGISTRADORA ELECTRONICAINSTRUCTION MANUAL MANUAL DE INSTRUCCIONESXE-A505MODELMODELOSHARP ELECTRONICS CORPORATIONSharp Plaza, Mahwah, New Jersey 07430-21351-800-BE-SHARPhttp://www.sharpusa.comPrinted in China / Impreso en China(TINSZ2558RCZZ)ŒX
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5FCC Regulations state that any unauthorized changes or modifications to
this equipment not expressly approved by the manufacturer could void
the user’s authority to operate this equipment.
Note: This equipment has been tested and found to comply with the
limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against
harmful interference when this equipment is operated in a commercial
environment.
This equipment generates, uses, and can radiate radio frequency energy
and, if not installed and used in accordance with the instruction manual,
may cause harmful interference to radio communications. Operation of
this equipment in a residential area is likely to cause harmful interference
in which case the user will be required to correct the interference at his
own expense.WARNINGCAUTIONThe AC power socket-outlet should be installed near the equipment
and should be easily accessible.Please record below the model number and serial number for easy
reference in case of loss or theft. These numbers are located on the
right side of the unit. Space is provided for further pertinent data.Model NumberSerial NumberDate of PurchasePlace of PurchaseFOR YOUR RECORDS A505_0_Cover 06.6.16 0:37 PM Page C21EnglishEnglishINTRODUCTIONThank you very much for your purchase of the SHARP Electronic Cash Register, Model XE-A505.
Please read this manual carefully before operating your machine in order to gain full understanding of
functions and features.
Please keep this manual for future reference. It will help you if you encounter any operational problems.• Be sure to initialize the cash register before you start operating the cash register. Otherwise, distortedmemory contents and malfunction of the cash register will occur. For this procedure, please refer to page 8.IMPORTANT• On the printer, a paper cutter is mounted. Be careful not to cut yourself on the paper cutter.
• Install your register and the barcode scanner in a location that is not subject to direct radiation,unusual temperature changes, high humidity or exposed to water sources.
Installation in such locations could cause damage to the cabinets and the electronic components.• Never operate the register and the barcode scanner with wet hands.The water could seep into the interior of the register and the barcode scanner and cause component failure.• When cleaning your register or barcode scanner, use a dry, soft cloth. Never use solvents, such asbenzine and/or thinner.
The use of such chemicals will lead to discoloration or deterioration of the cabinets.• The register plugs into any standard wall outlet (120V AC ±10%).Other electrical devices on the same electrical circuit could cause the register to malfunction.• If the register or the barcode scanner malfunctions, call 1-800-BE-SHARP for service - do not try torepair the register or the barcode scanner yourself.• For complete electrical disconnection, disconnect the main plug.PRECAUTIONThis Electronic Cash Register has a built-in memory protection circuit which is operated by rechargeable
batteries.
As you know, all batteries will, in time, dissipate their charge even if not used. Therefore to insure an
adequate initial charge in the protection circuit, and to prevent any possible loss of memory upon installation, it
is recommended that each unit be allowed to recharge for a period of 24 to 48 hours prior to use.
In order to charge the batteries, the machine must be plugged in and the mode switch must be in a position
other than “OFF”. This recharging precaution can prevent unnecessary initial service calls.SD logo is a trademark of the SD Card Association.C A U T I O N !Customer Service Hotline1-800-BE-SHARPFor Easy Set-up, see “GETTING STARTED” (page 8).The Spanish version (summary of English version) is after the English version.
La versión española (el resumen de la versión inglesa) sigue a la versión inglesa. A505_1 06.6.16 0:38 PM Page 1CONTENTSINTRODUCTION ............................................................................................................................................1
IMPORTANT ..................................................................................................................................................1
PRECAUTION................................................................................................................................................1
CONTENTS....................................................................................................................................................2
PARTS AND THEIR FUNCTIONS.................................................................................................................41 External View ..................................................................................................................................................4
2 Printer .............................................................................................................................................................5
3 Mode Switch and Mode Keys .........................................................................................................................5
4 Keyboard.........................................................................................................................................................6
5 Displays ..........................................................................................................................................................6
6 Drawer Lock Key.............................................................................................................................................7GETTING STARTED......................................................................................................................................8OVERVIEW OF FLOW OF DAILY SALES ENTRIES .................................................................................12
BASIC SALES ENTRY ................................................................................................................................131 Basic Sales Entry Example...........................................................................................................................13
2 Error Warning................................................................................................................................................14
3 Item Entries...................................................................................................................................................15Single item entries .................................................................................................................................15
Repeat entries .......................................................................................................................................17
Multiplication entries ..............................................................................................................................17
Split pricing entries ................................................................................................................................18
Single item cash sale (SICS) entry ........................................................................................................19
PLU/UPC price inquiry (view) function...................................................................................................19
UPC learning function............................................................................................................................204 Displaying Subtotals .....................................................................................................................................21
5 Finalization of Transaction ............................................................................................................................21Cash or check tendering........................................................................................................................21
Cash or check sale that does not require tender entry ..........................................................................22
Charge (credit) sale ...............................................................................................................................22
Mixed-tender sale ..................................................................................................................................226 Tax Calculation .............................................................................................................................................23Automatic tax .........................................................................................................................................23
Manual tax .............................................................................................................................................23
Tax delete ..............................................................................................................................................23
Tax status shift.......................................................................................................................................24OPTIONAL FEATURES...............................................................................................................................241 Auxiliary Entries ............................................................................................................................................24Discount and premium entries using the percent key............................................................................24
Discount and premium entries using the discount key ..........................................................................25
Refund entries .......................................................................................................................................26
Non-add code number entries and printing ...........................................................................................262 Auxiliary Payment Treatment........................................................................................................................27Currency conversion..............................................................................................................................27
Received-on account and paid-out entries ............................................................................................28
No sale (exchange)................................................................................................................................28
Bottle return ...........................................................................................................................................283 Automatic Sequence Key (akey) Entries..................................................................................................28CORRECTION .............................................................................................................................................291 Correction of the Last Entry (direct void) ......................................................................................................29
2 Correction of the Next-to-last or Earlier Entry (indirect void) ........................................................................29
3 Subtotal Void.................................................................................................................................................30
4 Correction of Incorrect Entries not Handled by the Direct or Indirect Void Function.....................................30PRIOR TO PROGRAMMING ......................................................................................................................31
BASIC FUNCTION PROGRAMMING (For Quick Start) ............................................................................311 Date and Time Programming........................................................................................................................31FOR THE MANAGERFOR THE OPERATOR2 A505_1 06.6.16 0:38 PM Page 22 Tax Programming for Automatic Tax Calculation Function...........................................................................32Tax programming using a tax rate .........................................................................................................32
The tax table (applicable to the add-on tax) ..........................................................................................33AUXILIARY FUNCTION PROGRAMMING .................................................................................................361 Department Programming.............................................................................................................................36
2 PLU/UPC Programming................................................................................................................................38
3 Commission Rate Programming ...................................................................................................................39
4 Miscellaneous Key Programming .................................................................................................................40Rate for%,&andK(When using as CONV key)...................................................................40Amount for-......................................................................................................................................41Percent rate limitation for%and&..................................................................................................41Function parameters for%,&and-.............................................................................................41Function parameters forK............................................................................................................42Entry digit limit forq(When using as RA key),R(When using as PO key) andt..................43Function parameters forC,X,YandA(when using as CA key) .........................................435 Text Programming ........................................................................................................................................44ADVANCED PROGRAMMING ....................................................................................................................521 Register Number and Consecutive Number Programming...........................................................................52
2 Various Function Selection Programming 1..................................................................................................52Function selection for miscellaneous keys ............................................................................................53
Print format ............................................................................................................................................53
Receipt print format ...............................................................................................................................54
Function selection for tax.......................................................................................................................54
Function selection for UPC codes .........................................................................................................54
Other programming................................................................................................................................553 Various Function Selection Programming 2..................................................................................................56Power save mode ..................................................................................................................................56
Logo message print format ....................................................................................................................57
High amount lockout (HALO) for cash in drawer (CID) (sentinel)..........................................................57
Online time out setting ...........................................................................................................................57
Thermal printer density ..........................................................................................................................58
Language selection................................................................................................................................58
Training clerk specification for training mode ........................................................................................58
AUTO key programming ........................................................................................................................594 Reading Stored Programs ............................................................................................................................59TRAINING MODE ..................................................................................................................................................61READING (X) AND RESETTING (Z) OF SALES TOTALS ........................................................................62
OVERRIDE ENTRIES ..................................................................................................................................68
CORRECTION AFTER FINALIZING A TRANSACTION (Void mode).......................................................68
HOW TO USE AN SD MEMORY CARD......................................................................................................691 What You Can Do with an SD Memory Card................................................................................................69
2 In Case of SD Error.......................................................................................................................................70
3 Inserting and Removing an SD Memory Card ..............................................................................................71
4 Formatting an SD Memory Card ...................................................................................................................71
5 Saving and Restoring All the Data ................................................................................................................72
6 Writing and Reading of Programming Data ..................................................................................................72
7 Writing of Sales Data ....................................................................................................................................73OPERATOR MAINTENANCE......................................................................................................................741 In Case of Power Failure ..............................................................................................................................74
2 In Case of Printer Error .................................................................................................................................74
3 Cautions in Handling the Printer and Recording Paper ................................................................................74
4 Replacing the Paper Roll ..............................................................................................................................75
5 Removing a Paper Jam ................................................................................................................................77
6 Cleaning the Print Head................................................................................................................................77
7 Removing the Till and the Drawer.................................................................................................................78
8 Opening the Drawer by Hand .......................................................................................................................78
9 Mounting the Spill-proof Cover .....................................................................................................................7810 Before Calling for Service .............................................................................................................................79Error message table ..............................................................................................................................79SPECIFICATIONS .......................................................................................................................................80MANUAL DE INSTRUCCIONES (VERSION EN ESPAÑOL)3 A505_1 06.6.16 0:38 PM Page 34PARTS AND THEIR FUNCTIONSRegister front viewRegister rear viewUse only the USB cable supplied with the XE-A505 for the connection with a PC. Never use other
cables.Barcode scannerThe barcode scanner is supplied with the cash register. You can use the barcode scanner by connecting it to
the scanner port mounted on the cash register.Before connecting the barcode scanner, make sure to unplug the AC power cord of the cash
register.A button located at the rear side is invalid.External View1SCANNERScanner portSD card slotUSB port(Refer to page 71.)Operator displayReceipt paperJournal windowDrawer lockDrawerPrinter coverCustomer display
(Pop-up type)Mode switchAC power cordKeyboardScanning windowIndicatorLights red when a barcode is scanned.How to scan a barcode:
Place the scanning window close to the barcode you wish to scan. When the barcode is scanned, the
indicator will light red and beep. A505_1 06.6.16 0:38 PM Page 45The printer is a receipt/journal dual station type thermal printer, and therefore it
does not require any type of ink ribbon or cartridge.Lift the rear of the printer cover to remove. To re-install, hook the pawls on the
cabinet and close.Caution: The paper cutter is mounted on the printer (receipt side). Becareful not to cut yourself.Print head release lever
The print head can be lifted by the green lever on the
right side of the printer. Pulling the lever forward lifts
up the print head. If the paper becomes jammed and
you need to move the head farther forward, you can
pull the lever even further toward you and proceed with
the removal of the jammed paper.Do not attempt to remove the paper roll
with the head in the down position. This
may result in damage to the printer and
print head.Printer2Print head
release leverPaper roll cradleTake-up spoolPaper chuteThe mode switch can be operated by inserting one of the two supplied mode keys - manager (MA) and operator
(OP) keys. These keys can be inserted or removed only in the “REG” or “OFF” position.The mode switch has these settings:
OFF:This mode locks all register operations. (AC power turns off.)
No change occurs to register data.OP X/Z:To take individual clerk X or Z reports, and to take flash reports.
It can be used to toggle receipt state “ON” and “OFF” by pressing
theRkey.REG:For entering sales.PGM:To program various items.VOID:Enters into the void mode. This mode allows correction after
finalizing a transaction.MGR:For manager’s entries. The manager can use this mode for an
override entry.X1/Z1:To take the X/Z report for various daily totalsX2/Z2:To take the X/Z report for periodic (weekly or monthly)
consolidationPGMVOIDOFFOPX/ZREGMGRX1/Z1X2/Z2OPMAManager key (MA)Operator key (OP)OPMAMode Switch and Mode Keys3 A505_1 06.6.16 0:38 PM Page 56Operator display• Clerk code or Mode nameThe mode you are in is displayed. When a clerk is assigned, the clerk code is displayed in the REG or
OP X/Z mode. For example, “?01?” is displayed when clerk 01 is assigned.Displays5Function message display areaClerk code or mode nameNumeric entry display areaReceipt OFF indicatorRepeat / Sentinel mark / Power save markKeyboard layoutThe small characters on the bottom or lower right in each key indicates functions or characters
which can be used for character entries for text programming. For details, refer to page 44.Key names Keyboard4123456789CL•000DEPTSHIFT%1VOID RFND–%2NUMBERSHIFTSPACEDCESCBSRCPT/PO@/FORPLU/UPCDEPT#B244C233D222E211G299H288I277J266L3414M3313N3212O3111Q3919A255F3010K3515P4020R3818S3717T3616AUTOINQTAX2SHIFTTAX1SHIFTMDSESBTL#/TMSBTLCHK CH2YXVUTAX CH1ZWCA/AT/NSCLK#/CONVRA/AMTRECEIPT JOURNALESCRCPT/POCA/AT/NSReceipt paper feed keyJournal paper feed key
Received-on account/Amount key
Receipt print/Paid-out keyVoid keyTax keyEscape keyMultiplication keyDecimal point keyClear keyDepartment code entry keyPLU/UPC keyDepartment shift key
Clerk code entry/Conversion keyDepartment keys~Total/Amount tender/No sale key~Numeric keys9000VOID@/FORCL•TAXRFNDRefund key%1 %2Percent 1 and 2 keysDiscount keyPLU/UPCDEPT#DEPTSHIFTTAX1SHIFTMerchandise subtotal keyMDSESBTLNon-add code/Time display/Subtotal key#/TMSBTLInquiry keyINQCheck keyCHKAutomatic sequence keyAUTOCH1 CH22114020TAX2SHIFTTax 1 and 2 shift keysRECEIPTJOURNALCharge 1 and 2 keysRA/AMTCLK#/CONV A505_1 06.6.16 0:38 PM Page 67This key locks and unlocks the drawer. To lock it, turn 90
degrees counterclockwise. To unlock it, turn 90 degrees
clockwise.Drawer Lock Key6• RepeatThe number of repeats is displayed, starting at “2” and incremental with each repeat. When you have
registered ten times, the display will show “0”. (2➞ 3 ......9 ➞ 0 ➞ 1 ➞ 2...)• Sentinel markWhen amount in the drawer reaches the amount you preprogrammed, the sentinel mark “X” is displayed
to advise you to remove the money to a safe place.• Power save markWhen the cash register goes into the power save mode, the power save mark (decimal point) lights up.• Function message display areaItem labels of departments and PLU/UPCs and function texts you use, such as %1, (-) and CASH are
displayed. For the details of function texts, please refer to pages 48 and 49.
When an amount is to be entered, ------ is displayed at the numeric entry area with a guidance message
“ENTER PRICE”.• Numeric entry display areaNumbers entered using numeric keys are displayed here.Date and time displayDate and time appear on the display in the OP X/Z, REG, or MGR mode. In the REG or MGR mode, press
theskey to display the date and time.Backlight of the LCD displayWhen an error occurs or theforvkey is pressed or enter the void mode, the green backlight will turnred.Error messageWhen an error occurs, the corresponding error message is displayed in the function message display area.
For details of error messages, please refer “Error message table” on page 79.Customer display
(Pop-up type)SK1-1 A505_1 06.6.16 0:38 PM Page 7To scan barcodes, connect the included barcode scanner to the cash register.1.Open the Scanner port cover at the right side of the register.2.Insert the connector of the barcode scanner into the Scanner port,
and tighten both screws on the connector.Always unplug the power cord of the cash register when
you connect or disconnect the barcode scanner.8GETTING STARTEDPlease follow the procedure shown below.Initializing the cash registerIn order for the cash register to operate properly, you must initialize it before operating for the first time.Follow this procedure.1.Make sure the power cord plug is not inserted into the AC outlet.2.Insert the manager (MA) key into the mode switch and turn it to the PGM position.3.While holding down both the}key and thelkey, insert the plug into theAC outlet. The buzzer will sound three times and “??? MRS. ???” will
be displayed.4.The cash register has now been initialized. The register display will now
show “0.00” with “PGM”.If the buzzer does not sound when the plug is inserted, the initialization has not been done
successfully. (This will occur when the voltage is high because you operated the cash register
before starting initialization.) Wait at least ten seconds after pulling out the plug and initialize the
cash register again.Find a stable surface near an AC outlet where the cash register will not be subject to water sources ordirect sunlight.
Unpack the cash register and make sure all accessories are included. For details of accessories, please refer to
“Specifications” section.REGOPX/ZMGRPGMX1/Z1X2/Z2OFFVOID3Installing the cash register1Connecting the barcode scanner2PGM
0.00*** MRS. *** A505_1 06.6.16 0:38 PM Page 89Precaution: The paper cutter is mounted on the printer (receipt side). Take caution wheninstalling paper rolls.The register can print receipts and journals. For the printer, you must install the paper rolls (receipt and journal
paper rolls) provided with the register.
Install the paper rolls according to the procedure shown below with the power cord connected and the mode
switch set to the PGM position:How to cut a paper roll and set it in the paper roll cradle:When setting a new paper roll in the paper roll cradle, be sure to cut the paper end behind the
taped (or pasted) point in advance.1.Cut off approximately one revolution of each paper roll. Make sure each paper end is cut as illustrated
above.2.Set a paper roll in the paper roll cradle of the receipt side as illustrated above.CorrectIncorrectTo the printerIncorrectTo the printerCorrectInstalling paper rolls5Preparing the cash registerTo make the cash register ready for operation, remove theretainer and set the print head release lever in print position.1.Push the printer cover forward and detach it.2.Remove the white retainer at the position shown at the right. Please
keep this retainer for future use when transferring the cash register.3.Move the print head release lever to the printing position as
illustrated at the right.4RetainerPrint head
release lever
(printing position)The cash register has a built-in memory protection circuit which is operated by rechargeable
batteries. Since the rechargeable batteries have been discharged, please charge the batteries for
one or two days before using the cash register for the first time. To charge the batteries, set the
mode switch to a position other than “OFF” with the power cord plugged into the AC outlet.
Unless the batteries have been charged, all of the programmed data and sales data are not saved.If you press a key by mistake, an error message such as “HEAD UP” or “PAPER EMPTY” may be
displayed. Press thelkey to clear message after installing paper rolls. A505_1 06.6.26 3:41 PM Page 9103.Insert the end of the paper roll into the paper chute until it is caught by
the printer auto-feed and comes out of the top of the printer. If the
printer does not catch the paper, feed the paper while pressing the{key.4.Cut off excess paper with the paper cutter.5.Set a paper roll in the paper roll cradle of the journal side.6.Insert the end of the paper into the paper chute of the printer until it is caught by the printer auto-feed and
comes out of the top of the printer. If the printer does not catch the paper, feed the paper while pressing the}key.7.Insert the end of the paper into the slit in the take-up spool. (Press the}key to feed more paper if required.)8.Wind the paper two or three turns around the spool shaft.9.Set the spool on the bearing, and press the}key to take up excessslack in the paper.10.Replace the printer cover.The cash register provides text languages of English and Spanish. It is preset to English. If you
want to change the language, you must change it before programming. Refer to “Language
selection” in “Various Function Selection Programming 2” section for changing the language.Before you can proceed with registration of sales, you must program:• date
• time
• taxPlease refer to the BASIC FUNCTION PROGRAMMING section for details (page 31).Programming date, time and tax6While the cash register is pre-programmed to be used with minimal setup, it does provide you withoptional functions. Before you start programming, please read through the sales operations section to
understand optional functions. The main optional functions are listed below:• PLU (price lookup)/sub-department
• UPC/EAN
• Consecutive number
• Machine number
• Power save mode (factory setting: goes into power save mode after 30 minutes)Programming other necessary items7 A505_1 06.6.16 0:38 PM Page 1011Now you are ready for sales registration.Starting sales entries8• Text programming for clerk name, department items, PLU/sub-department and UPC/EAN items, logomessages printed on the top or bottom of receipts, function texts and foreign currency symbol• Bottle return department
• Split pricing entryThis is not factory preset. You must enable this function.• Foreign currency conversion rateYou must set a conversion rate to use the conversion key.• Preset unit price for departments, PLU/UPC/EANs
• Preset amount for-• Preset rates for% &You do not have to program these preset prices/amount/rates since they can be entered at
registration.• Amount entry digit limit for PO amount, RA amount, Manual tax amountThe factory setting makes the maximum amount you can enter. You can program to limit the amount.• Sentinel - High amount lockout (HALO) for cash in drawer (CID)
• Department groupYou can classify departments into a maximum of 9 groups (0 to 9 groups: 0: non-group is assigned).
Sales in each group can later be printed on an individual group total report and full group total report.• CommissionIf you program commission rate (up to two) and classify departments (For PLU/sub-department/
UPC/EANs, their commission rates are tracked by their associated departments.) into commission
groups (0 to 2 groups: 0: non-commission), commission sales and amount in each commission group
can later be printed on an individual and full clerk report.• Key sequence for AUTO key
• Online time out setting
• Specification of clerk to be trainedDepartment programming:
The cash register is pre-programmed for departments as follows:
Department: Allow open price entry in normal department (group: 0, commission group: 0), taxable status-taxable 1 for department 1 to 10, and non taxable for department 11 to 99When you use department 11 or above, and/or you apply taxable status other than taxable 1 for department 1 to
10, you must change department settings. Please refer to the department programming section for
programming details. A505_1 06.6.26 3:41 PM Page 1112OVERVIEW OF FLOW OF DAILY SALES ENTRIESThings to do before starting sales entries:• Make sure the power cord is securely connected to the AC outlet.
• Turn the mode switch to OP X/Z position and check if date and time are correctly set.
• Replace the till, if removed for safety.
• Check if there is enough paper on each roll.
• Select receipt ON/OFF function.
• Make any necessary programming for the day in PGM mode.For details, refer to BASIC SALES ENTRY, page 13. For the till and paper roll, refer to OPERATOR
MAINTENANCE, page 74 and for programming, refer to programming sections.Things you can do for sales entries:• Item entries
• Item repeat entries
• Item multiplication entries
• Single item cash sale (SICS), if programmed.
• Split pricing entries, if programmed.
• Displaying subtotals
• Cash/Check/Charge sale
• Cash tendering in a foreign currency, if the currency conversion rate is programmed.
• Manual tax entry
• Discount or premium using% &and-key• Refund entry
• No sale
• Paid-out entries
• Received on account entries
• Printing non-add code number
• Making corrections
• Checking sales reportsFor details of sales entry method, refer to BASIC SALES ENTRY (page 13) and OPTIONAL FEATURES
(page 24) sections and for details of correcting sales entries, refer to CORRECTION (page 29) section. For
details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page 62)
section.Things to do after close of business:• Print sales reports, and clear sales data for the day.
• Account money - comparing it with the amount of cash in drawer versus the amount printed on the generalreport.• Remove the till for safety.
• Turn the mode switch to OFF position.For details of reading sales information, refer to READING (X) AND RESETTING (Z) OF SALES TOTAL (page
62) section. For details of removing the till and maintenance details, refer to OPERATOR MAINTENANCE
(page 74) section.FOR THE OPERATOR A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1213BASIC SALES ENTRYListed below is a basic sales entry example when selling items by cash. For operation details, please refer to
each section.Mode switch setting1.Turn the mode switch to the REG position.Clerk assignment2.Enter your clerk code. (For example, clerk code is 1. Press the1andKkeyin this order.)Item entries3.Enter the price for the first department item. (For example, for 15.00, enter15:, and press theappropriate department key).For department 21 to department 40, press theDkey first before pressing the department key.For department 41 and above, enter the department code using numeric keys, and press thedkey,then enter the price and press thedkey again.4.Repeat step 3 for all department items.Displaying subtotals5.Press theskey to display the amount due.Finalizing the transaction6.Enter the amount received from the customer. (You can omit this step if the amount tendered is the same as
the subtotal.)7.Press theAkey, and the change due is displayed (when the amount received was not entered, the totalamount is displayed) and the drawer is opened.8.Tear off the receipt and give it to the customer with his or her change.9.Close the drawer.Receipt printKey operation exampleBasic Sales Entry Example1REGOPX/ZMGRPGMX1/Z1X2/Z2OFFVOIDGraphic logoDate/Time/Clerk code
Register number/Consecutive number/Clerk nameItemsTax status (T1: taxable 1)PriceMerchandise subtotalNot printed when non-taxable items only are sold.Tax amountTotal amount
Cash tendering/amount received
ChangeTotal quantity1K1500¡2300™s5000AItementriesClerkassignmentDisplayingsubtotalFinalizingthe transaction(In this example, the tax rate is set to 6.25%.)CLERK01?01?-01-DEPT.01?01?15.00DEPT.02?01?23.00SUBTOTAL?01?40.38?01?5000CHANGE?01?9.62 A505_2 FOR THE OPERATOR 06.6.26 3:42 PM Page 1314Clerk assignment
Prior to any item entries, clerks must enter their clerk codes into the register. However, the code entry may not
be necessary when the same clerk handles consecutive transactions.Receipt ON/OFF function
You can disable receipt printing in the REG mode to save paper using the receipt ON/OFF function. To disable
receipt printing, press theRkey in the OP X/Z position. This key toggles the receipt printing status ON andOFF.
To check the receipt printing status, turn the mode switch to the OP X/Z position or press thelkey in the REGmode. When the function is in the OFF mode, the receipt off indicator “_” illuminates.
The register will print reports regardless of the receipt state, so the paper roll must be installed.
To issue a receipt when receipt ON/OFF function is set to OFF:
If your customer wants a receipt after you finalized a transaction with the receipt ON/OFF function in the OFF
mode, press theRkey. This will produce a receipt. If more than 50 items were entered, the receipt will beissued in a summary receipt format. Your register can also print a copy receipt when the receipt ON/OFF
function is in the “ON” status.Power Save Mode
The register will enter into power save mode when no entries are performed based on the pre-programmed time
limit (by default, 30 minutes).
When the register goes to the power save mode, all display lights will turn off except the decimal point at the
leftmost position of the lower line. The register will return to normal operation mode when any key is pressed or
a mode is changed with the mode key. Please note when the register is recovered by a key entry, its key entry
is invalid. After the recovery, start the key entry from the beginning.KClerk code 1 to 40To display the signed-on clerk codeKK■ Sign-on (in REG, MGR, VOID mode)■ Sign-off (in REG, MGR, VOID mode)In the following examples, your register will go into an error state accompanied with a warning beep and a
corresponding error message. Clear the error state by pressing thelkey and take proper action.Please refer to the error message table on page 79.
• Enter over a 32-digit number (entry limit overflow): Cancel the entry and re-enter the correct number.
• An error in key operation: Clear the error and continue operation.
• An entry beyond a programmed amount entry limit: Check to see if the entered amount is correct. If it iscorrect, it can be rung up in the MGR mode. Contact your manager.• An including-tax subtotal exceeds eight digits: Delete the subtotal by pressing thelkey and press theA,C,XorYkey to finalize the transaction.Error escape function
To quit a transaction due to an error or an unforeseen event, use the error escape function as shown below:The transaction is voided (treated as a subtotal void) and the receipt is issued by this function. If you have
already entered a tendered amount, the operation is finalized as a cash sale.lTransactionTo clear the error stateEEError Warning2 A505_2 FOR THE OPERATOR 06.6.26 4:02 PM Page 1415Single item entriesDepartment entriesFor a merchandise classification, the cash register provides a maximum of 99 departments. To the
departments, group attributes such as taxable status are applied to items when they are entered.• When using the department keys (for department 1 to 40)For department 1 to 20, enter a unit price and press a department key. If you use a programmed unit price,
press a department key only.
For department 21 to 40, enter a unit price, press theDkey and press a department key. If you use aprogrammed unit price, press theDkey and press a department key.*1Less than the programmed upper limit amounts
When zero is entered, only the sales quantity is
added.*2For the departments 21 through 40, press the
department shift key.Please note if you press the same key after using theDkey, it acts as a repeat entry. Forexample, when you register an item of dept. 21 using theDkey and then an item of dept. 1using the preset unit price, you should use the department code entry key described below for the
dept. 1 item. If you just press the¡key to register dept. 1 item, it will act as a repeat entry ofdept. 21 item.• When using the department code entry keyEnter a department (dept.) code and press thedkey, then enter a unit price and press thedkey again. Ifthe dept. code is programmed to preset price entry style and a unit price is preset, the cash register will finish
its registration operation.*1Less than the programmed upper limit
amounts
When zero is entered, only the sales
quantity is added.*2After you enter a unit price, you can
press theqkey instead of thedkey.PLU/sub-department entriesFor another merchandise classification, the cash register provides a maximum of 7000* PLUs/sub-departments.
PLUs are used to call up preset prices by a code entry. Sub-departments are used to classify merchandise into
smaller groups under the departments. Every PLU and sub-department has a code from 1 to 7000, and should
belong to a department to obtain attributes of that department.
The cash register is pre-programmed to PLU mode and zero for unit price. To use PLU entries, their preset unit
prices should be previously programmed. (Refer to page 38.)
To use sub-department entries, change to sub-department mode for the PLU codes.
*A total of 7000 codes, including UPC codes, can be programmed.• PLU entriesPLU code(1 to 7000)oDept. code(1 to 99)Unit price *1(max. 7 digits)When using a programmed unit price(In case only preset price entry is allowed.)dd*2Department keyUnit price *1(max. 7 digits)When using a programmed unit priceD*2Item Entries3 A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1516• Sub-department (open PLU) entries*1Less than the programmed upper limit
amounts
When zero is entered, only the sales
quantity is added.*2After you enter a unit price, you can press
theqkey instead of theokey.You can display preset unit prices during sales operations. If you are a manager, that is, you have
a MGR key, you can temporarily change preset prices. For operation details, please refer to
“PLU/UPC price inquiry (view) function” on page 19.• UPC (barcode) entries
The cash register can read barcodes. You can scan barcodes using the barcode scanner provided with the
cash register or can directly enter barcodes. The barcodes which can be read are UPC-A (number system
character: 0,2,3,4,5), UPC-E, EAN-8 and EAN-13. The register can read add-on codes (2 digits or 5 digits)
added to EAN-13 codes except ISBN and ISSN codes.• When programmed not to allow price entry for ISBN and ISSN codes (job code #16), you cannotread ISBN and ISSN codes.• You can display preset unit prices during sales operations. If you are a manager, that is, you havea MGR key, you can temporarily change preset prices. For operation details, please refer to
“PLU/UPC price inquiry (view) function” on page 19.• The cash register refers to preset prices, not referring to price information in barcodes. By default,when a preset price is not preprogrammed, the cash register goes into UPC learning function
status to guide you to enter unit price and other necessary information during sales operation. For
details of UPC learning function, please refer to “UPC learning function” on page 20.Example: Selling a dept. 12 item ($12.00) , a dept. 21 item ($5.00), a dept. 14 item (using preset price), a dept.22 item (using preset price), and a dept. 50 item ($15.00), a dept. 41 item (using preset price), a PLU
2 item (PLU entry), a PLU 11 item (sub-dept. entry, $12.00) and barcode scanning (UPC code:
323456789108/item label: COFFEE/$3.60)*Use of theqkey is available instead of the lastdorokey.Sub-department
entryPLU entryDepartment entry1200∑500D¡
®D™50d 1500d41d2o11o 1200oÄAUPC entry (scanning)**Receipt printKey operation exampleoÄScan a barcodeUPC codePLU code(1 to 7000)oUnit price *1(max. 7 digits)o*2 A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1617When printing of Dept./PLU/UPC codes is allowed, job code #16, each code is printed as follows:Repeat entriesYou can use this function for entering a sale of two or more of the same items. Consecutive pressing of a
department key,d,okey orqkey is shown below.For a repeat entry of a scanned item, presso.*Consecutive pressing ofqkey is required whenqkeyis used after price entry.Multiplication entriesWhen selling a large quantity of items, it is convenient to use the multiplication entry method. Enter the quantity
using numeric keys and press the@key before starting item entry as shown in the example on the followingpage.When programmed to allow fractional quantity entries, you can enter up to four integers and three
digit decimal, though the quantity is counted as one for sales reports. To enter a fractional quantity,
use the decimal point key between integer and decimal, as7P5for entering 7.5.1200∑∑500D¡¡®®D™™50d 1500dd41dd2oo11o 1200ooÄoASub-depart-
ment entryPLU entryDepartment entryUPC entry (scanning)**Receipt printKey operation exampleDept. codePLU codeUPC code A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1718Split pricing entriesThis function is practical when the customer wants to purchase items normally sold in bulk.
To utilize this function, you must change the pre-programmed or default programmed setting. Refer to “Various
Function Selection Programming 1” (job code 70) for programming details.To make split pricing entries, follow the procedure below:Department entryPLU entry7@ 10@ 600¶8@ 12@35o6@ 10@ÄAUPC entry
(scanning)Receipt printKey operation exampleSelling q'ty
(Up to 4 digits)Base q'ty(Up to 2 digits)Unit priceper base q'tyWhen using a programmed unit price@@Department keyDDept. codedPLU codeoÄUnit priceper base q'tyd(Only preset entry is allowed.)PLU codeUnit priceper base q'tyooUPC codeoSub-department
entryPLU entryDepartment entry3@ 1200∑5@ 500D¡3@®5@D™3@ 50d 1500d5@ 41d3@ 2o5@11o1200o3@ÄAUPC entry (scanning)Receipt printKey operation example A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1819Single item cash sale (SICS) entry• This function is useful when a sale is for only one item and is for cash. This function is applicable only to thosedepartments that have been set for SICS or to their associated PLUs, sub-departments or UPCs.• The transaction is complete and the drawer opens as soon as you press the department key,dkey,okey or you scan a barcode using the barcode scanner.If an entry to a department, PLU/sub-department or UPC set for SICS follows the ones to
departments, PLUs/sub-departments or UPC not set for SICS, it does not finalize and results in a
normal sale.PLU/UPC price inquiry (view) functionYou can use this function when you want to know the unit price of the PLU/UPC item during transaction in the
REG/MGR mode.To use price inquiry function, follow the procedure below:*1: Press thelkey to cancel the the inquiring (view) mode.*2: Press theoorqkey when you want to register the unit price of the PLU/UPC displayed.*3: You can change the unit price temporarily in the MGR mode. The unit price which is programmed in PGMmode is not changed (This is considered a price override entry).For the repeat entry, press theokey when having pressed theokey ,or press theqkey when having pressed theqkey.IÄoATotal sales amount
is displayed.Receipt printKey operation exampleIUPC codeUnit price(MGR mode)orÄScan a barcodeThe total sales amount of
the inquired PLU/UPC is displayed.*1*2*3“VIEW” is displayed.PLU codeNumeric entry(Q'ty@)oolo qoro qFor finishing
the transaction250ªReceipt printKey operation example A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 1920UPC learning functionWhen you enter or scan a code which is not preprogrammed, you are required to enter its unit price and the
associated department. The UPC code, associated department and unit price entered are stored in the
UPC/EAN file and used for future UPC sales entries.• When there is no capacity remaining in the file, the data is not stored in the file.
• The text of its associated department is applied to the entered UPC code.
• You can use the UPC learning function in the training mode. This may be convenient to practicewhen installing a scanning system.To use the UPC learning function, follow the procedure below:For the repeat entry, use theokey.Ä 500£A“NO RECORD”
“PRICE -> DEPT”
are displayed.Receipt printKey operation exampleqdDUndifined
UPC codeÄScan an undifined UPC code“NO RECORD” is displayed and beep sound occurs three times.
Then, “PRICE -> DEPT” is displayed to guide you to enter unit price
and associated department code.Unit priceDepartment keyDepartment keyDept. codeWhen entering “0”To cancel the operationIn case associated dept. is dept. 1 through dept. 20In case associated dept. is dept. 21 through dept. 40In case associated dept. is 41 and above.“ENTER DEPT#” is displayed.ol A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2021The register provides three types of subtotals:Merchandise subtotalPress themkey at any point during a transaction. The net sale subtotal - not including tax - will appear inthe display with the function message “MDSE ST”.Taxable subtotalTaxable 1 subtotalPress theTandskeys in this order at any point during a transaction. The sale subtotal oftaxable 1 items will appear in the display with the function message “TAX1 ST”.Taxable 2 subtotalPress theUandskeys in this order at any point during a transaction. The sale subtotal oftaxable 2 items will appear in the display with the function message “TAX2 ST”.Including-tax subtotal (complete subtotal)Press theskey at any point during a transaction. The sale subtotal including tax will appear in the displaywith the function message “SUBTOTAL”.Cash or check tenderingPress theskey to get a complete tax subtotal, enter the amount tendered by your customer, then press theAkey if it is a cash tender or press theCkey if it is a check tender. When the amount tendered is greaterthan the amount of the sale, the register will show the change due amount with the function message
“CHANGE”. Otherwise the register will show a deficit with the function message “DUE”. You now must make a
correct tender entry.Cash tenderingCheck tenderings1000CReceipt printKey operation examples1000AReceipt printKey operation exampleFinalization of Transaction5Displaying Subtotals4 A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2122Cash or check sale that does not require entryEnter items and press theAkey if it is a cash sale or press theCif it is a check sale. The register willdisplay the total sale amount.Charge (credit) saleEnter items and press a charge key (XorY).Mixed-tender saleYou can perform mixed-tendering of check and cash, cash and charge, and check and charge.Example: The customer pays $9.50 in cash and $40.00 by charge 2 for an including-tax subtotal of $49.50.s950AYReceipt printKey operation example2500§3250¶
XReceipt printKey operation exampleIn the case of check sale300§10oAReceipt printKey operation example A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2223Automatic taxWhen the register is programmed with a tax rate (or tax table) and the tax status of an individual department is
set for taxable, it computes the automatic tax on any item that is entered directly into the department or indirectly
via a related PLU.Example: Selling five $6.70 items (dept. 1, taxable 1) and one $7.15 item (PLU 85, taxable 2) for cashManual tax The machine allows you to enter tax manually after it finalizes an item entry.Example: Selling an $8.00 item (dept. 12) for cash with 50 cents as taxTax deleteYou can delete the automatic tax on the taxable 1 and taxable 2 subtotal of each transaction by pressing thetkey after the subtotal is displayed.
To delete taxable 1 subtotal, pressT,sto get taxable 1 subtotal, and then presstto delete thesubtotal.
To delete taxable 2 subtotal, pressU,sto get taxable 2 subtotal, and then presstto delete thesubtotal.
To delete all taxable (1-4) subtotals, pressT,Uands( “TAX ST 0.00” is displayed) and presstto delete all the taxable subtotals.Example: Selling a $7.25 item (dept. 1, taxable 1) and another $5.15 item (dept. 11, taxable 2) for cash andentering the sale as non-taxable725¡515œT stU stAReceipt printKey operation example800∑50tAReceipt printKey operation example5@670¡85oAReceipt printKey operation exampleTax Calculation6 A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2324OPTIONAL FEATURESDiscount and premium entries using the percent keyThe percent key is used to apply a manually entered or preset discount or premium percent rate to individual
items or to a merchandise subtotal. In the default setting, you can manually enter a discount percent rate to
both individual items and merchandise subtotal. For manual entry of discount or premium percent rate, enter the
rate (up to 100.00) with the numeric keys (you need a decimal point when you enter a fractional percent rate),
and press a percent key. When using a preset rate (if programmed), press a percent key.
When entry limit is programmed for a percent key, you can not enter a rate over the limit.Percent calculation for merchandise subtotal4@140∞570¶m10%AReceipt printKey operation exampleAuxiliary Entries1Tax status shiftThe machine allows you to shift the programmed tax status of each department or the PLU key by pressing theTand/orUkeys before those keys. After each entry is completed, the programmed tax status of eachkey is resumed.Example: Selling the following items for cash with their programmed tax status reversed• One $13.45 item of dept. 16 (non-taxable) as a taxable 1 item
• One $7.00 item of PLU 25 (non-taxable) as a taxable 1 and 2 item
• One $4.00 item of dept. 11 (taxable 2) as a non-taxable item
• Two $10.50 items of dept. 1 (taxable 1) as taxable 2 items1345T ¥25T U o400U œ1050T U ¡¡AReceipt printKey operation example A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2425Percent calculation for item entriesDiscount and premium entries using the discount keyThe discount key is used to apply a manually entered or preset discount or premium amount to individual items
or to a merchandise subtotal. In the default setting, you can manually enter a discount amount to both individual
items and merchandise subtotal. For manual entry of discount or premium amounts, enter the amount with the
numeric keys, and press the discount key. When using a preset amount (if programmed), press the discount
key.
When entry digit limit is programmed for the discount key, you can not enter an amount over the limit.Discount for merchandise subtotalDiscount for item entries675¶
-A(When a discount amount of
$0.75 is programmed.)Receipt printKey operation example575§10om100-AReceipt printKey operation example800§7P5%15o&A(When premium and 15% are
programmed for the&key)Receipt printKey operation example A505_2 FOR THE OPERATOR 06.6.16 0:38 PM Page 2526Refund entriesFor departments 1 to 20, enter the refund amount and press thefkey, and then press the correspondingdepartment key and for departments 21 to 40, enter the refund amount and press thefkey, then press theDkey and press the corresponding department key (when using the preset price, omit entering the amount).In case of department 41 to 99, enter the department code and press thefkey and thedkey, then enterthe refund amount and press thedkey if necessary.For a refund of a PLU item, enter the PLU code and press thefkey, then press theokey.For a refund of a sub-department item, enter the PLU code and press thefkey andokey, then enterthe refund amount and press theokey.For a refund of an UPC item, press thefkey and scan the barcode, or enter the UPC code and press thefandoin this order.• The backlight of the display will turn red when thefkey is pressed.• When you disallowed the program setting of “PLU/UPC price look-up at refund entry” (job#16),you have to make the following operation for refund entry of PLU items and UPC items:
For a refund of a PLU item, enter the PLU code and press thefkey andokey, then enterthe refund amount and press theokey.For a refund of an UPC item, press thefkey and scan the barcode, then enter the refundamount and press theokey, or enter the UPC code and press thefkey andokey,then enter the refund amount and press theokey.• For repeat entry of refund, press the same key again as you press the last or press theokey

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