FACILITIES RENTAL MANUAL
for
GASTON COLLEGE
GASTON COLLEGE DALLAS CAMPUS
CONTACT: Jennifer Phillips
PHONE: 704-922-6406
FAX: 704-922-2323
ADDRESS: Gaston College
201 Hwy 321 South Dallas, NC 28034Box 4
Attn: Facility Rentals
E-MAIL: phillips.jennifer@gaston.edu
GASTON COLLEGE EAST CAMPUS AND TEXTILE TECHNOLOGY CENTER
CONTACT: Sandy Hamilton
PHONE: 704-825-3737
FAX: 704-825-7303
ADDRESS: PO Box 1044
Belmont, NC 28012
Attn: Facilities Rentals
E-MAIL: Hamilton.sandy@gaston.eduFACILITIES AVAILABLE:
(as available; College functions take precedence over any and all rentals)
MAIN CAMPUS
Classrooms 00Training & Meetings
Computer Labs 00Computer Training with 20 workstations
Myers Center Auditorium - Performing Arts/Public ForumMyers Center Boardroom - Training & Meetings
(Not available during Board of Trustees functions)
Garrison Auditorium - Lectures & Meetings
(Not available before 3 p.m. during the week)
Myers Center Caf茅 Dining Area 00Meetings & Receptions
(Not available before 3 p.m. during the week. Kitchen area is not
available to the public.)
EAST CAMPUS
Classrooms- Training & Meetings
Room Max Capacity
Harney Hall 109 18
Harney Hall 111 34
Harney Hall 121 18
Harney Hall 201 40
Harney Hall 230 24
Harney Hall 312 18
Classroom Building 213 24
Classroom Building 216 24
Computer Lab-Computer Training with 15 workstations
Classroom Building; Rooms 117 and 119
Conference Rooms-Meetings
Room Max Capacity
Harney Hall Room 202 12
Classroom Building 203 14
Auditorium-Meetings and Training
MAIN CAMPUS:
TECHNICAL SPECIFICATIONS FOR MYERS CENTER AUDITIORIUMSEATING: 484 permanent upholstered, theater with foldaway tablet arms
8 cut-outs for wheelchairs, 24 temporary seats
Linked to campus-wide satellite/distance learning/data system
STAGE SPECS: Proscenium height- 1700/font>
Proscenium width- 5600/font>
Stage depth- 280000/font>
Stage wing left- 180000280000/font>
Stage wing right- 3500280000/font>
Stage aprons, each approx. 100 sq. ft.
Main curtain line is 200from stage edge
Stage runway, 1000800available; extends from stage edge to front
of pit rails
Orchestra pit- 700002900400/font>
MAIN CURTAIN: Main valance, dark green velour, 5006300/font>
Main curtain, draw, dark green velour, 200from stage edge, electric
control from SL and control room, opens from center
Main curtain leg, dark green velour, fixed 30000from stage edge
WORKING CURTAIN
& FLY SYSTEM: Hand operated, counterweighted with dimmable work lights
Number of lines- 23, free- 10
Length of battens- 6700/font>
Two, black teasers, 7006300 80000& 1600000from downstage edge
Two, black legs, 19001200 900000amp;1700000 from downstage edge
Scrim, 1800from downstage edge
Two, black draw, center open, 19006300 120000amp;230000 from
downstage edge
Two florescent worklights, 1000000& 2000000from downstage edge
Three electrics:
one with 30 circuits, 60000from downstage edge
one with 15 circuits, 130000from downstage edge
one with 15 circuits, 1000000from downstage edge
Framed white muslin screen, 260000from downstage edge
STAGE FLOOR: Rectangular, with two angular apron wings, stage floor is
hardwood, painted black
DRESSING AREA: Men00 & women00, with make-up mirrors and showers
SET DESIGN &
BUILDING: Behind stage, access doors to stage right and loading dock
LOADING: Loading dock, direct access to stage and set design room, loading
doors 70000110000/font>
HOUSE LIGHTING: Overhead, dimmable, three blanks with controls at stage
management station and control room
Overhead florescent, three blanks with controls at rear of
auditorium and control room
STAGE LIGHTING: Control board, Teatronics Producer II, 36 channel, 10 submasters
with 24 wrap-around submasters controlled by cross fader,
AMX & DMX standards. Blackout, chase, and bump controls,
will hold eight shows in memory, total circuits 60, capacity
1200W
Stage overhead, three battens, one with 30 outlets, two with 15
Stage left, 3 circuits each wall, boom and floor
Stage right, 3 circuits each wall, boom and floor
Catwalk, 32 circuits
LIGHTING
INSTRUMENTS: 54- 600ellipsoidal 575W & 500W
22- 600fresnel 500W
3- 800fresnel 1000W
6- 600fresnel 1000W
24- 1400scoops 500W
10- PAR 64 MLF 1000W
2- followspots 1000W in control room
2- small floodlights, 50W on catwalk
STAGE SET-UP &
PRESENTATION
FIXTURES: Piano, KAWAI Baby Grand, adjustable bench
12 adjustable music stands
4- 30007200folding leg tables
Table cloths (burgundy or white) & skirts (burgundy)
22 upholstered stack chairs
250 plastic stack chairs
Small lectern
8 artificial ficus trees
3 artificial Boston ferns
10- 4008001800 stage risers with skirt
6- 9600lighting trees
U.S. & N.C. flags
Projection screen, drop-down, electric, 2200 dia., 40000from
downstage edge, operated from control room and stage work
station
Two-sided white marker board, 400800/font>
Map stands
Easels
STAGE MANAGEMENT: Management station on stage left:
Telephone
Clearcom system jack
Stage lighting control board jack
House overhead dimmer controls
Projection screen controls
Close access to main curtain controls
Close access to curtain and fly lines
Close access to stage florescent worklights
AUDIO: Control Board, MACKY, 32 channel with five return monitor
channels to stage
Audio input components
Compact disk player
VCR
Audio cassette player
2 direct boxes
Shure M58 mics
2 Shure SM102 overhead 00hoir00mic
4 Shure VHF wireless receivers
3 Shure wireless handheld mics
3 Shure wireless lavaliere mics
Nady listening assistance transmitter and ten wireless
receivers
2 Shure wired lavaliere mics
3 Shure low profile floor mics
2 direct boxes
4 channel audio mixer, line & mic6 floor mic stands with gooseneck or boom
8 table mic stands
Microphone input jacks:
8 on stage floor
3 in orchestra pit
4 monitor circuit, 2 SL, 2 SR
Main house is monaural
2 monitors in booms using one monitor circuit
2 monitors in control room windows using speaker lines
Portable PA system with cassette player and two 1200/font>
speakers
COMMUNICATIONS: Internal:
6 hardwired clearcom send/receive headsets
Jacks on SL at management station, at SR, in stage
Pit on stage wall, and control room audio board,
Video board, and light board
External:
Telephone in control room and at stage work
management station
2 mobile transmitter/receivers
TECHNICAL SPECIFICATIONS FOR GARRISON AUDITORIUMSEATING: 146 permanent upholstered, theater style seat with fold-away tablet
arm
2 cut-outs for wheelchairs
DESIGN: Lecture
Dropdown powered screen
White markerboard
ROOM LIGHTING: Overhead, three-stage florescent
Overhead house with dimmer control
Lecture area lighting controls
AUDIO/VIDEO: Main system, with line and mic inputs
SET-UP FIXTURES: 2- 30007200 tables
Plastic stack chairs
TECHNICAL SPECIFICATIONS FOR MYERS CENTER CAF0MAIN SEATING: 29- 34003400square tables
2- 3600dia. round tables
3- 4800dia. round tables
2- 6000dia. round tables
112 fabric & chrome stack chairs
FLOOR FOOTAGE: Sunken area 1300 sq. ft.
Stage area 300 sq. ft.
Perimeter area 900 sq. ft.
Faculty area 500 sq. ft.
FACULTY AREA: 3- 42004200square tables
4- 4200dia. round tables
28 fabric & anodized stack chairs
EAST CAMPUS-AUDITORIUM:
TECHNICAL SPECIFICATIONS FOR CLASSROOM BUILDING AUDITORIUM
SEATING: 98 permanent upholstered, theater with foldaway tablet arms
DESIGN: Six rows of seats; wheelchair spaces available
Area in front of permanent seats measures 62002100/font>
AV: PA System; LCD projector; computer; video; DVD
FACILITY USE GUIDELINES
Availability is subject to the following procedures and to the policies or statutes established by the Gaston College Board of Trustees, the North Carolina Community College System, and the State of North Carolina.
USERS: Users of College facilities are divided into three groups:
College users 00 College faculty and staff and student organizations and College
Board of Trustees
External users 00 organizations, public or private, profit or non-profit,
that have public identity, local or state license to operate, and an operating location
Governmental users 00Gaston County Board of Education
Gaston County Board of Commissioners
North Carolina Legislature and State Governmental Departments
CANCELLATIONS: Instructional activities have priority in scheduling any campus facility. The college reserves the right to cancel any user should an unresolvable conflict arise. Users will be notified as soon as possible. If the user cancels, deposits are non-refundable. If the College is closed due to inclement weather, any and all rentals are cancelled.
CAF0 RENTAL: The Myers Center Caf茅 Dining Area is not available during the week before 3 p.m. The kitchen area is not available to the public. Caf茅 catering is scheduled by contacting the manager at 704-922-6430. Users are required to use Caf茅 catering services unless the Caf茅 has a conflict in scheduling. The Caf茅 can accommodate up to 150 people.
MYERS CENTER
BOARDROOM: Boardroom is not available during Board of Trustees functions.
GARRISON
AUDITORIUM: Garrison is available for rent after 3 p.m. during the week.
CLASSROOMS: Classrooms can be rented as available. College functions take precedence over any and all rentals.
LINCOLN CAMPUS: Rentals of the Lincoln Campus facilities come under the direction of Lincoln County.
Lab: Labs are available for rent with 20 workstations. College functions take precedence over any and all rentals.
MC160: May or may not be available based upon college classroom needs.
PARKING
RESTRICTIONS: Due to restricted parking availability, events anticipating
audiences of 200 or more are not scheduled Monday through
Friday from 8:00 a.m. to 1:00 p.m. (excluding buses)
HOLIDAYS: The College does not rent facilities on holidays or during extended College holiday closings (Christmas, Martin Luther King, Easter, July 4th, Labor Day, and Thanksgiving)
HOUSEKEEPING: Housekeeping is appropriated at the discretion of College staff based on the needs of the event.
SECURITY: Security is appropriated at the discretion of College staff based on the needs of the rental period. See service rates on page 13 for specific charges.
SMOKING AREAS: All college facilities are 00moke free.00/font>
INSURANCE: The College requires that all users have insurance protection for themselves and their audiences. The user must provide the College with evidence of insurance prior to any use. Minimum coverages:
$300,000 bodily injury liability
$100,000 property damage
or
$500,000 combined coverage
COLLEGE
PROPERTY: No alterations may be made to College property unless authorized and specified in the rental contract.
POLICIES: Users must be in compliance with Gaston College policies and
procedures and the laws of North Carolina.
DAMAGES/LOSS: Users will be responsible for loss or damage to facilities and
property caused by negligence or misuse.
ALCOHOL: The possession and use of alcoholic beverages on the Gaston College campus is permitted under such conditions as the Board of Trustees and/or President may determine. Possession and consumption of alcoholic beverages must be consistent with local, state, and federal laws.
REMOVAL
OF PROPERTIES: Users must remove all items or properties brought into the facility within 24 hours after the close of an event. Unclaimed items will be disposed of after that time. Any changes to the stage, fly, curtain, and lighting system are to be reset to the 00s found00status.
CONTRACT FEE: Users are required to post a $100 contract fee for auditorium rentals. The fee is not applied to your balance. The fee is applied to any additional charges incurred for services fees (i.e. audio visual, security, housekeeping or damages). The $100 contract fee will be refunded if no overages are incurred. The fee is not refundable for cancellations.
PAYMENT Payment is required in full ten (10) business days prior to any rental activity. Payment is required to confirm a reservation for any contracts requested within nine days of the rental activity.
FOOD &
BEVERAGES: No food or beverages are to be served in the Myers Center auditorium or lobby. No concessions are allowed for any event. Security will enforce this rule.
REQUEST FOR
RENTAL: Requests for rentals must be received seven (7) calendar days before the rental time and/or event. For catered events, the campus caf茅 requests a two week notice.
ANIMALS: No animals are allowed in campus facilities, except for assistance dogs for the visually impaired.
OPEN FLAME: No open flame is allowed in campus facilities, i.e. candles, pyrotechnics, etc.
DECORATIONS: Nothing is to be taped to any surface campus facilities. No screws or nails are to be driven into any part of the facility rented. Nothing should be attached to the curtains or cyclorama in the auditorium.
INSPECTION: A pre-inspection and post-inspection is required of all auditorium rentals. The pre-inspection will ensure all setup requests are complete. The post-inspection allows for the documentation of any damage to the facility as well as the communication of any extra charges incurred.
Rental RatesMAIN CAMPUS:
Weekday Weekends
Classroom $80 $125
Computer Lab $80 $125
Myers Center Boardroom $80 $125
Myers Center Caf茅 Dining $80 $275
Area (after 3 p.m. Mon. 00Fri.)
**Kitchen not available
Garrison Auditorium $80 $205
(after 3 p.m. Mon. 00Fri.)
Myers Auditorium $200 $410
Myers Auditorium & Caf茅 $265 $480
Dining Area
(nights and weekends only)
Kitchen not available
EAST CAMPUS:**
Classroom $80 $130
Computer Lab $100 not available on the weekends
Classroom Building Auditorium $200 $350
The Textile industry will receive a 50% discount for East Campus and Textile Technology Center rentals. Local and state government organizations and college sponsored organizations may use the East Campus and Textile Technology Center at no cost: however, fees will be charged for all setup,
housekeeping, and security services.
Service RatesAudio Visual $25.00/hour
An audio visual technician is required for events in the Myers Center Auditorium. The sound booth is off limits to the public.
Security $25.00/hour
Hours are appropriated at the discretion of staff based on the needs of the event. A minimum of 5 hours will be charged for all auditorium events. Security is required for the entire length of the rental period (i.e. rehearsals and performance dates).
Housekeeping $25.00/hour
Hours are appropriated at the discretion of staff based on the needs of the event. A minimum of 5 hours will be charged for all auditorium events. Housekeeping will perform the pre- and post-inspections of the Myers Center auditorium.
Contract Fee $100 non-refundable
Users are required to post a $100 contract fee for auditorium rentals. The fee is not applied to your
balance. The fee is applied to any additional charges incurred for service fees (i.e. audio visual, security,
housekeeping) or damages. The $100 contract fee will be refunded if no overages are incurred. The fee is not refundable for cancellations.
Set-up/supplies Fee $100
This fee is for all Myers Center Auditorium rentals. The fee covers set-up and supply expenses to ensure that the facility meets the needs of the renter.
Additional Charges
Housekeeping $50
A flat rate of $50 will be charged to any renter for any carpet stains or spills in MC160 and/or the
auditorium that cannot be cleaned with a vacuum.
EQUIPMENT FEES(Daily Rates)
Equipment:
VCR $25 per item
Overhead projector $25 per item
Video projector $25 per item
Flip chart $30 per item
White marker board $20 per item
Piano $100 includes tune-up
Revised November 20, 2006
