Charles R. Wood Theater
Rental Request Form
Name of organization or producer: __________________________________________________
501(c)(3) status: YES or NO If yes, tax exempt #: __________ or Charities Bureau #:_________
Organization address: ____________________________________________________________
Organization phone number: _______________ Organization website: _____________________
Contact: _________________________________ Title: _____________________________
Contact00 email address: _____________________ Contact00 phone number: _______________
Please provide a short description of the activity or event for which you are requesting space _____________________________________________________________________
Ticket price:________________For tickets and information call:_____________________________
Please indicate your space requests for ALL days and times: (please use back if necessary)
THEATER:
Set-up or Load-in date and time:____________________________________________
Rehearsal Dates & Times: ________________________________________________
Performance Dates & Times: ______________________________________________
Load-out date and time: __________________________________________________
Other activities in THEATER (ie meetings or reception): _________________________
REHEARSAL HALL:
Set-up or Load-In date and time:____________________________________________
Rehearsal Dates & Times: ________________________________________________
Performance Dates & Times: ______________________________________________
Load-Out date and time: __________________________________________________
Other activities in REHEARSAL HALL (ie meetings or reception): __________________
BOX OFFICE: Date(s) & Time(s) of use: _____________________________________________
OTHER SPACE requests (activity, date and time): ______________________________________
Organization will serve refreshments: YES or NO Organization will serve alcohol: YES or NO
WRITTEN CONTRACT This form is a request application 00No rental dates are guaranteed until a written contract is executed between the Wood Theater and Lessee. INSURANCE Lessee must provide a certificate of insurance naming the 00harles R. Wood Theater at 207 Glen Street, Glens Falls NY 12801 as primary and non-contributory additional insured with respects to general liability00 ALCOHOL Alcohol is not permitted on premises without prior authorization from the Wood Theater. Lessee is responsible for all permitting and insurance required for the distribution, sale and/or consumption of alcohol as outlined in the contract.Please return this form to the Charles R. Wood Theater
207 Glen Street, PO Box 3494, Glens Falls, NY 12801 fax #518-798-0516
Charles R. Wood Theater
General rental policies
SUMMARY
The Wood Theater is a 00-wall rental with equipment00and Lessees are completely responsible for any and all activity associated with their production. At the end of the contract Lessees are completely responsible for restoring the theater to the condition it was in at the beginning of the contract.
SCHEDULE
The Lessee must request space for EVERY day that Lessee00 property and/or personnel are going to use the space. Please don00 assume that the space will be available the day or even the hour before your event. LESSEE MUST SUBMIT A REQUEST FOR EVERY DAY LESSEES WANTS TO USE THE SPACE
TECHNICAL ISSUESThe Theater provides no technical staff; Lessees are responsible for securing staff. Prior to using any of the theater00 equipment, furniture or other resources Lessee must secure permission from Wood Theater Staff. Lessees are required to restore the stage and equipment to the standard set-up by the time specified in the contract. This includes restoring light and sound plots to 00tandard house00configuration and restoring all furniture and equipment to theater00 00tandard00set-up.
CUSTODIAL SERVICESThe Theater provides all cleaning implements, products and paper goods for the facility. At beginning of the contract the theater will be clean and fully stocked. Lessees are responsible for custodial upkeep through the duration of the contract. This means removing all trash, keeping the bathrooms neat and stocked, sweeping, mopping and vacuuming where necessary. Lessees are responsible for leaving the theater as it was in the beginning of the contract.
HOUSE MANAGEMENTLessees are responsible for providing house management in accordance with 00ood Theater House Responsibilities00provided with contract. This includes securing a house manager and ushers.
MARKETINGThe Wood Theater will display Lessees posters in a front window 2 weeks prior to an event. Additionally, the theater will list Lessee00 performance dates and ticket information on the Wood Theater's website and listed on the theater00 calendar of upcoming events. But Lessees are solely responsible for all other marketing of their production.
TICKET SALESLessees are responsible for all tickets sales. Accommodations can be made in the Wood Theater box office for Lessee to sell tickets. However the Wood Theater will not sell tickets.
INSURANCE
As outlined in the contract, Lessees must provide a certificate of insurance naming the Charles R. Wood Theater at 207 Glen Street, Glens Falls NY as 00rimary and non-contributory additional insured with respect to general liability.00nbsp;
This document is intended as a summary overview of the rental policies of the Wood Theater for informational and planning purposes. Complete rental policies and procedures are determined by the written contract between the Wood Theater and the Lessee. No rental dates or services are guaranteed until a written contract is executed between the Wood Theater and the Lessee.
