Date(s) of Event ____________________________
Please Circle Day(s): Mon. Tues. Wed. Thur. Fri. Sat. Sun.
Hours: Set-up start time:_________ Cleanup ending time:_________
Facility: Cabin ______
CABIN RENTAL APPLICATION
PLEASE REVIEW ALL RULES & REGULATIONS PRIOR TO COMPLETING APPLICATION. PLEASE RETURN ALL COPIES FOR APPROVAL
_______________________________________________________________________
Name of Applicant ( please print ) Home phone Work / Cell phone
_______________________________________________________________________
Address Street City Zip Code
_______________________________________________________________________
Name of Organization ( if applicable ) Address Telephone
Min. No. of Attendees: ____ Max. No. of Attendees: ____ No. Adults: ____ No. Minors: ____ Type of Event: (describe)_____________________________________________________
_______________________________________________________________________
YES NO YES NO
Are you a non-profit tax exempt organization? ___ ___ Admission fee/donation requested? ___ ___ If YES, Non-profit # ___________________ Will alcoholic beverages be served? ___ ___
Is event a fund raiser? ___ ___ Is event open to public? ___ ___
Rental Deposit Received Date:________ $________ TCSD Permit No________________
Key Picked Up #_______ Date:________ Key Returned: Date: ____________
HOLD HARMLESS AGREEMENT
I understand that smoking is not permitted at any time in a facility, and I will be responsible for informing my guests of that policy if necessary. Please initial______It is distinctly understood and agreed that the applicant assumes all risks for loss, damages, liability, cost of expense that may arise during or be caused in any way by such use or occupancy of the facility of the Tamalpais Community Services District. The applicant further agrees that in consideration of being permitted to use said facility, they will save and hold harmless the Tamalpais Community Services District and said Parks and Recreation Department and/or their employees, officers, volunteers and agents from any loss, claims, liabilities or damages, and/or injuries of persons and property that in any way may be caused by applicant00 use of occupancy of said facility. I have read the Rental Conditions and Requirements carefully and agree to them as written.
By signing this Contract for Facility Use, I hereby agree to abide by and enforce all obligations set forth in the attached Rental Conditions and Requirements. Violation of any requirement or condition therein shall constitute a breach of this contract and entitles the Tamalpais Community Services District, in addition to other remedies, to recover damages and/or to immediately terminate my continued use of the Facility. The provisions of the Rental Conditions and Requirements are hereby incorporated into and made a part of this Contract For Facility Use.
________________________________________________________________ ___________________________
Signature of applicant or representative Date
CABIN RENTAL APPLICATION
RENTAL CONDITIONS AND REQUIREMENTS
1. RESERVATION PROCESS
Reservations accepted on a first come, first served basis with reservation deposit.
To secure a reservation date, the following is required:
A. A completed contract application must be submitted to the Tamalpais
Community Services District (TCSD) with the specified reservation
including all deposits.
B. A reservation is confirmed only with TCSD approval. Upon approval a
confirmation will be issued to you by TCSD.
2. DEPOSITS
A. RESERVATION DEPOSIT
See Facility Rental Fees on the Community Center Information sheet
to determine the amount of deposit required for your reservation.
B. CLEANING/DAMAGE
A cleaning/damage security deposit is required. This deposit cannot be applied
to the rental balance.
C. DEPOSIT REFUNDS
The reservation and cleaning/damage deposit are fully refundable except:
(1.) The reservation fee will be retained if the applicant cancels the contract a week prior; however, the reservation deposit will be refunded, less 25%, if TCSD is able to rebook the date.
(2.) The reservation and cleaning/damage deposit will be reduced to cover
any extra costs incurred by TCSD for cleaning/repairs to facilities or grounds caused by renter. Additional charges may be required if damage exceeds the amount of the deposits.
3. RENTAL FEES
A. Please refer to Facility Reservation Rate Sheet for fees.
B. 100% of the rental fee is due upon reservation.
C. Checks should be made payable to TCSD.
ARBITRATION
Claims, disputes or other Matters arising from the use of this facility shall be submitted to binding arbitration before a single arbitrator in accordance with the commercial arbitration rules of the American Arbitration Association in effect at the time, unless the parties mutually agree otherwise. The judgment rendered by the arbitrator may be entered in any court having jurisdiction thereof.
WAIVER
If one party agrees to waive its right to enforce any term of this Contract, it does not waive its right to enforce such term or any or all other terms of this Contract at any other time.
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ASSIGNMENT
The Renter shall not assign this Contract in whole or in part nor suffer any other person (the agents, servants or invitees of the Renter excepted) to use the Facility without the written consent of the Tamalpais Community Services District. Any assignment without written consent shall be void and shall, at the option of the Tamalpais Community Services District, terminate this Contract.
RULES AND REGULATIONS
1. Proof of non-profit/tax exempt status is required to qualify for discounted rates.
2. All events for business or commercial use, for profit or gain, qualify as a Commercial Group rental and will be charged the Commercial Group rate.
3. The reservation time stated on the reservation application must include set-up and clean up time.
4. Facility Hours of Use:
B. Recreation House / Log Cabin: All Days 006:00 am to 10:00 pm
5. Application permits are not transferable.
6. Applicant must be at least 21 years of age. An adult sponsor must make
reservations for facility rentals for youth groups.
7. The applicant whose signature appears on the rental contract should be present for the full length of the event. If the applicant not be present, s(he) should designate an individual and write that name on the contract.
8. The facility must be returned to the condition it was in previous to the renter00 event.
9. The applicant is responsible for adhering to and enforcing the non-smoking ordinance.
10. Decorations
A. Must be removed before the group leaves the building.
B. Must not be installed using cellophane tape, nails, screws, staples, etc. Painters
Blue non-stick tape is the only acceptable material to be used for adhering decorations to walls, woodwork or windows.
C. Decorations must be made of fire retardant or fireproof materials.
D. Exits or Exit signs shall not be covered or obstructed.
E. Candles are not allowed.
11. Reservations may be revoked at any time, whenever the use of the facilities
interferes with TCSD program activities, and when regulations have been violated.
12. TCSD reserves the right to make any changes to the facilities or furniture.
RECREATION HOUSE / LOG CABIN INFORMATION
Cabin Size: 800 sq. ft.
Maximum Occupancy: 30 people inside
Hours Available: All Days 6:00 am to 10:00 pm
Rental Fees:
2 hour minimum for new renters
Non-resident: $25 per hour
District resident: $15 per hour
Non-profit: $15 per hour
Commercial: $35 per hour
Refundable Deposit:
Security/Cleaning &
Key Replacement: $130 Page 3
CABIN RENTAL APPLICATION
ALCOHOL MANAGEMENT POLICY
Summary of Pertinent California State Laws Regarding Alcohol
1. It is illegal to give, serve, or sell alcoholic beverages to any person under age 21. This law also applies to parents and other family members of minors.
2. Identification as evidence of age must be issued by a government agency (state or federal).
3. It is illegal to serve or sell alcoholic beverages to an obviously intoxicated person.
4. It is illegal to be intoxicated in public.
5. It is illegal to drive under the influence of alcohol, or with a blood alcohol level of .08% or higher.
6. One-day licensed alcohol servers/sellers must be 21 years of age or older.
7. Beverage servers/sellers have the right to refuse service/sale to anyone who appears to be intoxicated or under age 21.
Responsible Beverage Service Policies and Procedures
1. TCSD management reserves the right to close any event which violates the Alcohol Management Policy or poses an unidentified health or safety risk.
2. Necessary licenses to serve or sell alcoholic beverages can be obtained from the State Alcoholic Beverage Control Board, 50 0000Street, Suite 400, Santa Rosa, CA 95404.
3. Alcoholic beverages will not be promoted in such manner as to encourage over consumption. Self-service bars, drink contests, discounted drinks, and 00ll you can drink00offers are prohibited.
Service to Minors
1. Proof of age will be required for anyone appearing to be 30 years of age or younger. Age identification must include date of birth, physical description, and photograph.
Servers will confirm that the I.D. is that of the presenter.
2. It is recommended that when the majority of the event attendees are under age 21 alcoholic beverages not be served.
Food and Beverages Service
1. Admission fees which entitle guests to alcoholic beverages must also entitle guests to food and non-alcoholic beverages.
2. Food will be promoted and made available for the duration of any event where alcoholic
beverages are sold or served.
3. Non-alcoholic beverages (sodas, juices, water, etc.) will be promoted and made available for the duration of any event where alcoholic beverages are sold or served.
4. No alcoholic beverages may be brought into, or taken out of, the event by guests or
participants.
Page 4
CABIN RENTAL APPLICATION
ALCOHOL MANAGEMENT POLICY cont.
00 have read and hereby agree to abide by the responsibilities and obligations set forth herein as the primary renter/applicant of this TCSD facility.00/b>
____________________________________________ ________________________
Name of Event Date of Event
____________________________________________ ________________________
Renter00 Signature Date
____________________________________________
Renter Print Name
Please return all copies for approval.
________________________________________________________________________
TCSD Staff:
_______________________________________ _________________
Received by Date
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