Voted by Compensation Committee, June 14, 2004.
Andrews University
FACULTY CONTRACT EMPLOYMENT
Working Policy1:
2:123:1 Adjunct faculty
2:139
Contract appointments1
Considerations:
1. Contracts are for temporary employment to render specified services.
2. Contract faculty must be qualified to be adjunct faculty. Graduate faculty contracts must
hold the same qualifications as regular faculty with graduate faculty status.
3. Contracts above normal teaching loads for regular faculty and salaried staff are for
emergency and/or unusual circumstances rather than a routine expansion of teaching
load. Variances to this arrangement may be made by the dean of the school after
consideration of total faculty workload including scholarly productivity.
4. Contracts for services other than a regular course (e.g. selected lectures, laboratory
supervision, etc.) must be based on the same rate as for regular courses.
Rate Schedule:1
1. A range of contract rates is provided, based on the course level involved and the
qualifications (degree held, professional expertise) and experience (rank) of the person
sought:
a. $ 600-800 / undergraduate semester credit
b. $ 800-1,200 / graduate semester credit
2. Rates above the range are offered when, in the judgment of the dean of the school with
the concurrence of the vice-president for academic administration, the services required
cannot be obtained from a professional at the university-wide rate. Budgetary provision
for such exceptional rates is required.
Contract Policy Implementation:
All contracts must be completed, signed, and approved academically and financially prior to the
contract employee beginning employment.
1
The proposed rate schedule is based on benchmark information for institutional contract rates at both
private and public institutions (see attachments). It is recognized that many institutions offer contracts
within departments and schools which differ from such rates as influenced by the qualifications and
expected remuneration per the discipline of the person with whom a contract is written.
Voted by Compensation Committee, June 14, 2004.
Procedure:
1. Department completes contract form in all pertinent employment and academic
information, with appropriate signatures.
2. Department submits completed contract to the dean of the school for approval of the
appointment at the requested rate.
3. The dean submits original contract form to Employment Office for work authorization
and appropriate signatures from VPAA and Controller.
4. Employment Office contacts potential employee for completion of necessary paperwork
and verification of employment authorization.
5. Employment Office notifies chair, dean and/or potential employee of any potential
problems, if applicable.
8. Employment Office notifies chair and dean of employee's readiness to work and
forwards completed contract to Payroll Office for processing.
Voted by Compensation Committee, June 14, 2004.
END NOTES
Working Policy on Contract Appointments
Adjunct Faculty Membership
2:123:2
Adjunct faculty membership is assigned to a person who is employed by the university on a less than
forty-five percent salary basis for teaching, research or clinical assistance and/or who holds special, or a
temporary instructional/academic rank (see policy #2:306: 1) in one or more of the constituent schools of
the university. Such a person does not normally have any standing committee, academic advising, or
regular assignments as part of the load for which he/she is remunerated.
Persons holding adjunct faculty membership in a constituent school of the university may attend faculty
meetings on invitation in the school(s) where they hold rank. Persons holding adjunct faculty membership
in constituent schools are not members of the General Faculty (see also policy #1:124:1 and 2:212).
Contract Appointments 2:139
Short-term faculty appointments are given on a contract basis to faculty whose teaching or other
academic assignments last for a limited period, usually less than one year. Remuneration is
provided without regular employee benefits. Such contract appointments specify precisely the
tasks and responsibilities to be performed. Contracts are reviewed each term and may be
terminated on one month's paid notice.
ANDREWS UNIVERSITY
Contract Employment for Teaching Assistants,
Part-time or Commissioned Staff / Faculty
NOTE
: PROCESS flow: Chair - Dean - Controller - VP/Provost - HR Director - Employment - Payroll
Processing time can take up to TWO WEEKS.
Contracts should be completed before the start of the class/assignment.
Completed contracts (w/ all signatures) will be forwarded to Payroll only after the I-9** is completed at the Employment Office.
** Federal law requires all persons hired to submit satisfactory proof of employment authorization and identity within three days of being hired.
Failure to submit such proof within the required time shall result in immediate employment termination.
_____________________________________________________________________________________________
Name of part-time staff/faculty
Social Security #
Highest Degree (if hiring faculty)
ID#
_____________________________________________________________________________________________
Street Address
City
State
Zip Code
Telephone
Contracted employee is a current University 00000
Hourly Staff / Salaried Staff / NA
Is the payment for this Contract provided for in your department budget?
Yes / No
For STAFF contract, give a brief description of intended duties under the Intended Duties/Course Title column in the box below.
For FACULTY contract, list courses to be taught during (select one) Spring/Summer/Fall semester, 20____ in the box below.
Course No.
Intended Duties/Course Title
# of Credits
Projected Enrollment
Reason for Contract Employment: _____________________________________________________________________________
FINANCIAL CONTRACT ARRANGEMENT
Rate (for Faculty: rate per credit)
$ ____________
Estimated hours to be worked (for Faculty: credit hrs x 3 x #
wks in semester) _____________
Amount of Contract
$ _________________
Account to be charged:
_____________--________--________--_____--____________
Contract Period:
Begin Date: _____/____/_____ End Date: _____/_____/_____
I agree to perform the above mentioned work/teach the above course(s) at the rate stated above. I understand that this contract does not provide
any benefits other than those required under government law and/or institutional policy and is subject to cancellation pending low enrollment.
Contract Staff/Teacher Signature _______________________________________
Date__________________________
First Level Supervisor Signature:
Date:
Next Level Supervisor Signature:
Date:
Vice President/Provost Signature:
Date:
Controller Signature:
Date:
HR Director Signature:
Date:
HUMAN RESOURCES OFFICE USE ONLY
Enrolled student? Yes / No
If yes, at half-time status?
Yes / No
Form (I-9) Employment Verification completed by ___________ Date ___________
Starting Pay Period # ____________
Number of Pay Periods ____________
E
ntered by ___________
Ending Pay Period # ____________
Biweekly Pay
$ ____________
Date
____________
REVISED September 4,
APPROVALS
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