Sample Contracts
and other Documents
Part V
Guidance Pack
Private sector participation
in municipal solid waste management
Tools from Part III and examples of agreements
for collection and disposal, all on a compact disc.
Private Sector Participation in Municipal Solid Waste Management
Part V
2
SAMPLE CONTRACTS AND OTHER DOCUMENTS
A number of contractual documents and some of the tools from Part III have been loaded onto the attached CD-ROM.
The documents have been saved in WORD for Windows 6.0/95 format, for an A4 sized page.
They are described briefly below.
Documents from Part III(
:\Tools )
Q-serv.doc Sample questionnaire on existing solid waste management services
Annex A6 from Part III. This can be used for structuring discussions with service providers to
collect comprehensive information on current resources and practices. Alternatively it can be given
to city officials for them to complete.
ToR-Zon.doc Terms of reference for a zoning study
Annex A7 from Part III. This sets out in practical terms how the zones for waste collection contracts
can be determined. It is included here because it could be useful when engaging consultants to do
this work.
ToR-IFP.doc Terms of reference for an institutional, financial and privatization study
Annex A8 from Part III. The Guidance Note (Part II) clearly shows that there are many different
ways in which the private sector can become involved in solid waste management. These terms
of reference define the scope of work of consultants who are engaged to collect the information
needed to determine the best ways in which the private sector could participate.
Q-DA&WtP.doc Demand assessment and willingness to pay survey
for solid waste collection and disposal services; Annex A9 from Part III. To be used for evaluating
the demand for improved solid waste management services, and determining the level of service
that residents and other generators would be prepared to pay for.
Filename
Description
Waste collection agreements (
:\Collectn )
NSWMA.doc Model Municipal Contract
Model Contract Documents for Residential Solid Waste Collection and Disposal,
Technical Bulletin # 85-7, November 1985
This document has been made available by kind permission of Mr. Allen Blakey, Director, Public
Affairs, National Solid Wastes Management Association.
It is a general pattern for contracts for collection of solid wastes and has many useful explanatory
comments at many points throughout the document. As such it is recommended as the first step
in the study of these collection contracts.
Filename
Description
SAMPLE CONTRACTS AND OTHER DOCUMENTS
3
SC-Lcoll.doc Sample contract or franchise agreement for sweeping or waste collection
prepared by Sandra Cointreau-Levine.
This document is based on an actual contract and was developed to show how agreements can
be made for small collection zones so that small companies are able to take part. It can be
adapted to suit either contracts or franchises.
St-Lucia.doc Solid waste collection, St Lucia
This is a service contract for solid waste collection on the island of St Lucia in the Caribbean, and
has been kindly made available by Ms Alison King-Joseph, General Manager of the St Lucia Solid
Waste Management Authority. The contract is for a period of five years, with provision for reviewing
the fee at yearly intervals. Companies and joint ventures with more than 50% St Lucian ownership
were invited to tender. There was a concern to encourage smaller companies to tender.
Sunnyval.doc Restated Agreement between the City of Sunnyvale and Bay Counties Waste Services,
Inc. for collection of solid waste
This is a contract for solid waste collection which was executed by the City of Sunnyvale (California,
USA) in 1997. It is actually a consolidation of an earlier agreement (1991) and a number of
amendments, so it is clearly an agreement that has been tried and proved in practice. The total
period of the contract is 20 years. The contract is referred to as a "Franchise Agreement" but fees
for regular services are collected by the grantor - the contractor bills generators only for some
special "on call" services. Collections of recyclable materials are also included in the contract.
It has kindly been made available in electronic format by Mr. Tim Kirby, Solid Waste Specialist, City
of Sunnyvale.
Waste disposal agreements (
:\Disposal )
Charles.doc Agreement for Use and Support of a Solid Waste Disposal System
This is a concession agreement for a large (over three thousand tons per day) sanitary landfill in
the eastern United States. It has been made available by John F. Miniclier, Jr., P.E., Director of
Public Works, Charles City County, Virginia. The concession agreement was signed in May 1988
and is for a period of forty years, or twenty years after the closure of the site, whichever is more.
The agreement includes the management and closure of existing disposal sites, and the transfer of
ownership of the site from the concessionaire to the grantor for the active life of the site. Some
addenda to the agreement are also included.
Ciceron.doc Short Term Operations at Ciceron Solid Waste Disposal Site
This is a service contract for interim operation of a controlled landfill in St Lucia, an island in the
Caribbean, pending the preparation of a sanitary landfill. (A controlled landfill is operated according
to best practice but does not have the site design features of a sanitary landfill.) The contract has
been made available by the General Manager of the St Lucia Solid Waste Management Authority.
The work under the contract was due to start in August 1998, and the initial duration of the
contract was six months, to be extended until the long-term strategy for waste disposal was
finalized. Initially, no tipping fees were to be charged. The quantity of waste received was to be
estimated in volume terms.
Filename
Description
Private Sector Participation in Municipal Solid Waste Management
Part V
4
Note
This selection does not cover all the possible types of agreement. The Environment Protection
Department of the Hong Kong Special Administrative Region, China, has developed successful
DBO contracts for sanitary landfills.
DSWA-193.doc Operation of Cell 2 of SSWF-1 Sanitary Landfill in Delaware, USA
This and the next two documents have been kindly provided by the N. C. Vasuki, P.E., DEE, Chief
Executive Officer of the Delaware Solid Waste Authority, Dover, Delaware 19903-0455 USA.
This agreement concerns a contract to operate one cell of a large sanitary landfill - Cell 2 of the
Southern Solid Waste Facility - 1, belonging to the Delaware Solid Waste Authority. The contractor
was paid by the owner according to the tonnage landfilled and the bid price per ton of waste
landfilled. The site received about 100,000 tones of waste per year. The contract was written to last
for up to five years and the price per ton was to be increased every two years. The contract is
dated 1989.
The contract included landfilling of waste until the capacity of the cell was reached, the closure of
the site, including capping with soil and vegetation, and the installation of gas vents and recharge
wells. The contractor was responsible for carrying out this work to the satisfaction of the Authority,
but not for further works after these works had been approved. The Authority kept its own Landfill
Manager on the Site for directing the work of the contractor on certain issues. Some items and
materials were provided by the Authority, some work was done by the Contractor on the basis of
reimbursement for time and materials, but most costs were to be included in the cost per ton bid
price.
DWSA-288.doc Engineering Services Agreement for Design and Construction Inspection
The facility to be designed was part of a sanitary landfill with an area of 24 acres (10 hectares)
known as Cell 3 of a the "Southern Solid Waste Management Center"
The contract was for the design, including closure and post-closure works, preparation of cost
estimates, preparation of an operations manual, support to the Client during the tendering process,
and supervision of the construction. The document includes the Agreement itself, the arrangements
for payment of the consultants and the description of the services to be performed by the
consultants, but it does not include the proposed project schedule or the cost estimates.
DSWA-332.doc Construction of Cell 3 Disposal Area
This is an example of an agreement and related documents. It comprises the documents that
require signature, including the Agreement itself, the Performance/Payment Bond, the Hold
Harmless Agreement and the Certificate of Insurance. These documents are in relation to the
construction of part of a sanitary landfill, but they include no technical details.
Filename
Description
search
