SAMPLE LETTER OF SUSPENSION WITHOUT PAY
TO: (Employee's name)
FROM: (Supervisor's name)
RE: (Subject)
DATE:
This letter is to inform you that effective ___________________________, you are being suspended. This action is being taken as a result of your violation (of work rules, failure to meet performance expectations, or failure to meet expectations of appropriate conduct).
In accordance with 3.115(19A) Merit Rules this suspension will be in effect until ________________________________.
If you have questions concerning this action or need further information about your status in regard to this action, please contact me.
_____________________________________________________
Acknowledgement of Receipt (Employee's Signature)
c: Department Chair or Head HRS personnel fileOffice of Employee Relations
3.116(1) Suspension. A department head may, for cause in accordance with 3.115(19A), suspend any employee for such length of time as it considers appropriate but not to exceed 10 days at any one time or 20 days in any 12-month period. The department head will inform the affected employee of the suspension and the reasons therefore in writing within 24 hours of the time the action is taken. A copy of the suspension will be sent by the department to the resident director and will be maintained in the employee00
personnel file. Employees may appeal the action directly to Step 2 of the grievance procedure specified in 3.129(19A) or to a comparable step in a grievance procedure approved in accordance with 3.129(1). If not satisfied with the decision rendered at that step, employees may pursue their appeal in accordance with the grievance procedure.
