1
Project Management
Project Management
T. A. Sebring
T. A. Sebring
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Phases of Development
Phases of Development
茫
Feasibility/Concept Design Study
茫
Feasibility/Concept Design Study
001 Year Culminating in This Review (17-18 Jan 06)
00~1 Year Culminating in This Review (17-18 Jan 06)
00bjectives Defined by Cornell/Caltech MOU
00Objectives Defined by Cornell/Caltech MOU
茫
Engineering Concept Design
茫
Engineering Concept Design
00tart June 2006
Duration: 1 Year
00Start June 2006
Duration: 1 Year
00rovide Full Concept Definition and Enabling Analysis
00Provide Full Concept Definition and Enabling Analysis
茫
Development Phase
茫
Development Phase
00tart: June 2007
Duration: ~5 Years at 1
00Start: June 2007
Duration: ~5 Years at 1stst Light Light
00ajor Contracts, Construction, Integration
00Major Contracts, Construction, Integration
茫
Commissioning
茫
Commissioning
00uration 1 Year
00Duration 1 Year
00/span>
00/span>
Optimize Telescope Performance, Handover to Ops
Optimize Telescope Performance, Handover to Ops
2
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Project Organization
Project Organization
CCAT Board
CCAT Director
Project Manager
Project Scientist
Instrumentation Scientist/s
茫
CCAT Board
茫
CCAT Board
00epresentatives from Each Partner
00Representatives from Each Partner
00cientific, Technical, Financial, Legal Expertise
00Scientific, Technical, Financial, Legal Expertise
茫
CCAT Director
茫
CCAT Director
00esponds to Board, Non-Voting Member of Board
00Responds to Board, Non-Voting Member of Board
00oordinates Activities of Project Manager & Scientists
00Coordinates Activities of Project Manager & Scientists
00nterface Between Partners and Project Activities
00Interface Between Partners and Project Activities
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Project Manager
Project Manager
茫
Define & Implement Program Plan
茫
Define & Implement Program Plan
茫
Define Tasking & Assign
茫
Define Tasking & Assign
茫
Project Team Definition & Development
茫
Project Team Definition & Development
茫
Cost Estimation and Control Practices
茫
Cost Estimation and Control Practices
茫
Implement Technical Development & Review
茫
Implement Technical Development & Review
Process
Process
茫
Maintain Constant Vision and Foster Team
茫
Maintain Constant Vision and Foster Team
Spirit and Ethics
Spirit and Ethics
The Project Manager is Responsible for Initiating and
Maintaining all Required Activities En Route to Success
3
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Project Scientist
Project Scientist
茫
Ensure Scientific Quality and Efficacy of Project
茫
Ensure Scientific Quality and Efficacy of Project
茫
Interface and Ombudsman to the Partner
茫
Interface and Ombudsman to the Partner
Scientific Community
Scientific Community
茫
Leads the Science Committee and Others as
茫
Leads the Science Committee and Others as
Required
Required
茫
Leads Efforts in Commissioning Telescope wrt
茫
Leads Efforts in Commissioning Telescope wrt
Astronomical Observation & Quality
Astronomical Observation & Quality
茫
Represents CCAT to the Astronomical Science
茫
Represents CCAT to the Astronomical Science
Community in General
Community in General
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Instrumentation Scientist/s
Instrumentation Scientist/s
茫
Lead Development Activities for the Major
茫
Lead Development Activities for the Major
Science Instruments Developed for CCAT
Science Instruments Developed for CCAT
茫
Responsible for Performance of Science
茫
Responsible for Performance of Science
Instruments
Instruments
茫
Manages Instrument Development to Meet
茫
Manages Instrument Development to Meet
Constraints of Budget and Schedule
Constraints of Budget and Schedule
茫
Maintains Cognizance of Relevant Technology
茫
Maintains Cognizance of Relevant Technology
Development Congruent with Instrumentation
Development Congruent with Instrumentation
4
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Project Staffing
Project Staffing
Skill
NumberUS OfficeChile
Project Manager
1
*
>
Deputy Project Manager
1
*
>
Administrative Assistant
1
*
Project Engineer
1
*
>
Site Manager
1
*
Administrative Manager
1
*
Optical/RF Engineer
1
*
>
Electrical Engineer
1
*
>
Mechanical Engineer
2
*
>
Control Engineer
1
*
>
Software Engineer
1
*
>
Mechanical Technician
2
*
Electronic Technician
2
*
Software Technician
1
*
>
Scheduler/Planner
1
*
Administrative Specialist
1
*
19
12
13
茫
Initial Definition
茫
Initial Definition
茫
">"Means Moves to
茫
">"Means Moves to
Chile
Chile
茫
Effort Made to Hire
茫
Effort Made to Hire
Chileans Who Can
Chileans Who Can
Return and Stay
Return and Stay
茫
Desirable to Hire
茫
Desirable to Hire
Some Who Will
Some Who Will
Transition to Ops
Transition to Ops
茫
Lean/Mean Team
茫
Lean/Mean Team
茫
Contracts for Other
茫
Contracts for Other
Labor
Labor
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Business Model
Business Model
茫
Partners Form Not-For-Profit Corporation
茫
Partners Form Not-For-Profit Corporation
00egal Operating Entity in Chile
00Legal Operating Entity in Chile
00nsulates Partners from Liability
00Insulates Partners from Liability
茫
Operate Project from Within a Partner
茫
Operate Project from Within a Partner
Organization
Organization
00roject is Too Small to Provide All Services
00Project is Too Small to Provide All Services
茫
Legal, Personnel, Purchasing, Payroll, etc.
茫
Legal, Personnel, Purchasing, Payroll, etc.
00rovides Infrastructure Necessary During Initial
00Provides Infrastructure Necessary During Initial
Development (Offices, Meeting Rooms, etc.)
Development (Offices, Meeting Rooms, etc.)
茫
Graduate to More Self Sufficient Stage During
茫
Graduate to More Self Sufficient Stage During
Operations
Operations
5
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Integrated Product Teams
Integrated Product Teams
茫
Formed Within Project Organization to Address
茫
Formed Within Project Organization to Address
Subsystems and/or Tasks
Subsystems and/or Tasks
00eaders Chosen from Within Team
00Leaders Chosen from Within Team
00onstituency Consistent with Technical Content
00Constituency Consistent with Technical Content
00veryone Gets to Lead Sometimes & Follow Some
00Everyone Gets to Lead Sometimes & Follow Some
Times
Times
茫
茫
Project and Deputy Project Managers Mentor
Project and Deputy Project Managers Mentor
Teams
Teams
00emain Cognizant of All Activities
00Remain Cognizant of All Activities
00articipate to Adjust Course and Support Teams
00Participate to Adjust Course and Support Teams
00oordinate Tasks, Schedules, Manpower
00Coordinate Tasks, Schedules, Manpower
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Design Development Process
Design Development Process
茫
Standard Aerospace Format
茫
Standard Aerospace Format
00oncept, Preliminary, Critical Design Stages
00Concept, Preliminary, Critical Design Stages
00ormal Reviews at Each Stage
00Formal Reviews at Each Stage
00andated by Statements of Work for Contracts
00Mandated by Statements of Work for Contracts
茫
Science Involvement with Design
茫
Science Involvement with Design
00eview of Requirements & Documentation
00Review of Requirements & Documentation
00articipation in Source Selection Activities
00Participation in Source Selection Activities
00/span>
00/span>
Participation in Design Reviews
Participation in Design Reviews
6
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Contracting
Contracting
茫
Approach
茫
Approach
00irm Fixed Price Contracts
00Firm Fixed Price Contracts
00ompetitive Procurements When Possible and
00Competitive Procurements When Possible and
Practical
Practical
00dherence to Federal Acquisition Regulations
00Adherence to Federal Acquisition Regulations
茫
Not Required if No Federal Funding
茫
Not Required if No Federal Funding
茫
A Good Process for a Level Playing Field
茫
A Good Process for a Level Playing Field
00ole Source Justifications Developed for Non-
00Sole Source Justifications Developed for Non-
Competitive Awards
Competitive Awards
茫
Contract Statements of Work
茫
Contract Statements of Work
00nclude Stages at Which Formal Approval by Project
00Include Stages at Which Formal Approval by Project
is Required
is Required
00efine Process by Which Work Will be Done
00Define Process by Which Work Will be Done
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Cost Estimation
Cost Estimation
茫
Initial Estimate Provided During this Review
茫
Initial Estimate Provided During this Review
茫
Final and Accurate Estimate at Conclusion of
茫
Final and Accurate Estimate at Conclusion of
Engineering Concept Design Phase
Engineering Concept Design Phase
茫
Requirements
茫
Requirements
00lt;90% of Estimated Costs Supported by:
00<90% of Estimated Costs Supported by:
茫
Contractor Letter Quotes or Estimates
茫
Contractor Letter Quotes or Estimates
茫
Catalogue Prices
茫
Catalogue Prices
茫
茫
Formal Estimating Processes
Formal Estimating Processes
茫
Extrapolation from Recent Similar Components/Subsystems
茫
Extrapolation from Recent Similar Components/Subsystems
00inal Estimate Must Include 10% Contingency
00Final Estimate Must Include 10% Contingency
0020m Preserved for Science Instruments
00$20m Preserved for Science Instruments
茫
茫
Includes Contingency for Instruments
Includes Contingency for Instruments
7
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Cost Tracking and Planning System (CTPS)
Cost Tracking and Planning System (CTPS)
茫
A Spreadsheet System Previously Developed and
茫
A Spreadsheet System Previously Developed and
Used Successfully
Used Successfully
00rganized by Month of the Project and WBS Area
00Organized by Month of the Project and WBS Area
00rovides Format for Initial Allocation of Funds
00Provides Format for Initial Allocation of Funds
00pdated Quarterly to Reflect Actual Expenditures
00Updated Quarterly to Reflect Actual Expenditures
00evised Quarterly to Allow Completion Within Budget
00Revised Quarterly to Allow Completion Within Budget
茫
Provides Cost-to-Complete Estimate Within
茫
Provides Cost-to-Complete Estimate Within
Hours at Any Time in Project
Hours at Any Time in Project
茫
Reconciled Quarterly with Host Institution's
茫
Reconciled Quarterly with Host Institution's
Accounting Department
Accounting Department
茫
Status Reported 2x/Year to Partnership
茫
Status Reported 2x/Year to Partnership
CCAT Feasibility/Concept Study Review 17
CCAT Feasibility/Concept Study Review 17 -
- 18 January 2006
18 January 2006
Summary
Summary
茫
Management Process Previously
茫
Management Process Previously
Successful
Successful
茫
Staffing is Aggressively Light but Adequate
茫
Staffing is Aggressively Light but Adequate
茫
Development Process is Straightforward
茫
Development Process is Straightforward
茫
Several Questions for Next Phase
茫
Several Questions for Next Phase
00More Accurate Cost Estimation
00More Accurate Cost Estimation
00Issues of Partnership & Business Approach
00Issues of Partnership & Business Approach
00/span>
00/span>
Development of Project Office & Staffing
Development of Project Office & Staffing
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