Chapter 17 00Time Management
Activity 17.1 00Self Management
In your text on page 336, the claim is made that time management is actually self-management.
Reflect on a day, preferably a working day but any day will do, when things went wrong. Make a list of what self management strategies could you have used that would have made the day go better?Activity 17.2 00indtools
Access the website Procrastination Poorly run /unnecessary meetings Staff shortages Socialising Confused responsibility, or authority Unclear communication Inadequate controls, progress reports Indecision Telephone interruptions Inadequate planning Attempting too much Drop-in visitors Personal disorganisation Lack of self-discipline Unnecessary or inefficient handling of paperwork Incomplete information Ineffective delegation Leaving tasks unfinished Travel Too much reliance on others (domino tile) Failure to set priorities Resource issues Reluctance to do something about time wasters
(b) Choose five of those you have ticked and write down what you could do to control, reduce or eliminate these timewasters.
Time Waster Methods of control, reduction or elimination 1. 2. 3. 4. 5. Where could you get help if you were unsure how to address your time wasters?(d) What would be some of the benefits to you and to your organisation if you were to reduce these time wasters?
Activity 17.4 00Case study, Madeline Jones
Refer to the case study about Madeline Jones in your text on pages 346-347 and answer the following.
Madeline prepared a 00o do00list. List two methods you can use to prepare these. Suggest two advantages of using an electronic method. Madeline did her jobs in the order that they were given to her. Is this the most effective way to manage her work time? Explain your answer. What is the difference between an urgent task and an important task? How would you classify the contract task referred to in the case study in terms of urgency and importance? (See pages 340-343 in your text) During the course of the day, Madeline has to 00ight fires00 What were they? What should you do about 00ires00 What might be the consequences for the organization of Madeline00 oversight? (See 00he Big Picture00 page 339 of your text.) If Madeline is having trouble 00etting around to things00 whom should she discuss this matter with? Madeline has received feedback from the senior partner indicating that she has not met requirements. What adjustments to her work practices should Madeline make in order to meet these requirements in the future?
