SECTION I
INTRODUCTION AND OVERVIEW OF REQUIREMENTS
Table of ContentsPURPOSE OF THIS REQUEST FOR PROPOSAL
The purpose of this Request for Proposal (RFP) is to obtain the services of a Strategic Partner (Contractor) to provide maintenance and operations (M & O) services for the Statewide Fingerprint Imaging System (SFIS). SFIS includes the SFIS application and the Central Site Automated Fingerprint Identification System (AFIS) application that interface through batch and real-time processing (hereafter SFIS will refer to SFIS and AFIS applications). Core M & O activities will include:
Development of application modifications and performance of maintenance for the SFIS application and its operational environment. Operation of the SFIS Central Site hardware and software. Operation of the SFIS Help Desk. Operation of hardware and software maintenance for SFIS Central Site. Operation of hardware and software maintenance for SFIS remotely located workstations, including Portable Input Workstations. Support the delivery of SFIS training by State staff. Support Moves, Adds, and Changes (MAC) performed by State staff.SFIS utilizes the existing Department of Technology Services (DTS) (formally known as Health and Human Services Data Center (HHSDC)) Wide Area Network (WAN). WAN services are excluded from this RFP.
The Contractor is expected to cooperate and provide support in the event that the SFIS project management functions are transitioned from the State. The term of any contract resulting from this RFP will be for five (5) base years with up to three (3) additional one-year extension options. The three-additional years are contingent upon awarding agency (i.e., Department of General Services) approval and Budget Act appropriation. Additional details about transition and assignment are in Section V, Administrative Requirements; and Section VI, Statement of Work.
Responses to this RFP will be evaluated in accordance with the evaluation methodology identified in Section IX, Evaluation and Selection, and award, if made, will be to a single bidder.
SCOPE OF THE RFP AND Bidder ADMONISHMENT
This RFP contains the instructions governing the requirements for a firm quotation to be submitted by interested Bidders, the format in which proposal information is to be submitted, and the material to be included therein. All requirements, which must be met to be eligible for consideration, and Bidders' responsibilities, are included in detail.
This procurement will be comprised of a Draft Proposal, Confidential Discussions, and Final Proposals to increase the likelihood that Final Proposals will be received without disqualifying defects. These steps will: 1) help ensure that Bidders clearly understand the State's requirements before attempting to develop their Final Proposals; 2) allow the State to clearly understand what each Bidder intends to propose before those proposals are finalized; and 3) give the State and each Bidder the opportunity to discuss weaknesses or potentially unacceptable elements of a Bidder00 proposal and give the Bidder the opportunity to modify their proposal to correct such problems.
In order to be afforded the benefits of the steps included in this RFP, the Bidder must take the responsibility to:
Carefully read the entire RFP; Ask appropriate questions in a timely manner, if clarification is necessary; Submit all complete required responses by the required dates and times; Make sure that all procedures and requirements of the RFP are accurately followed and appropriately addressed; and Carefully reread the entire RFP before submitting each proposal.AVAILABILITY
The selected Contractor must meet the requirements of this RFP and be fully operational six (6) months following the Contractor Start Work Date. See Subsection F, Key Action Dates for the anticipated Start Work Date.
AMERICANS with disabilities act
To meet and carry out compliance with the non-discrimination requirements of Title II of the American with Disabilities Act (ADA), it is the policy of the Procurement Division (within DGS) to make every effort to ensure that its programs, activities, employment opportunities, and services are available to all persons, including persons with disabilities.
For persons with a disability needing reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodation for the Procurement process, please contact the DGS Procurement Division at (916) 375-4400 (main office): the Procurement Division TTY / TDD (telephone device for the deaf) and the California RELAY Service numbers are listed below. You may also contact directly the Procurement Divisions contact person handling this procurement.
IMPORTANT: To ensure that we can meet your accommodation, it is best that we receive your request at least TEN (10) working days before the scheduled event (e.g. meeting, workshop, etc.) or deadline due date for procurement documents.
The Procurement Division TTY telephone number:
Sacramento Office: 1-916-376-1891
The California Relay Service telephone numbers:
Voice: 1-800-735-2922 or 1-888-877-5379
TTY: 1-800-735-2929 or 1-888-877-5378
Speech to Speech: 1-800-854-7784
State Procurement OFFICIAL
The State Procurement Official and the mailing address are listed below. All inquires should be sent electronically unless otherwise specified in this RFP.
Tom Burton
Department of General Services
E-mail: tom.burton@dgs.ca.gov
Procurement Division
707 3rd Street, 2nd Floor
West Sacramento, CA 95605
(916) 375-4493
KEY ACTION DATES
This paragraph outlines the important actions, dates, and times by which the listed actions must be taken or completed. If the State finds it necessary to change any of the dates, it will be accomplished by addendum.
KEY ACTION DATES ACTION TIME DATE 1. Release of RFP 08/31/06 2. Last date/time for submittal of Letter of Intent to Respond (Exhibit V-A) 5:00 p.m. 09/25/06 3. Last day to submit final questions for clarification of RFP prior to submittal of Draft Proposal 5:00 p.m. 10/02/06 4. Submission of Draft Proposal 2:00 p.m. 10/23/06 5. Contact References 11/06/06 6. Confidential Discussions begin 11/13/06 7. Last day to submit final questions for clarification of RFP prior to submittal of Final Proposal 5:00 p.m. 11/20/06 8. Last day to request a change in the requirements of the RFP 5:00 p.m. 11/27/06 9. Last day to protest the requirements of the RFP* 5:00 p.m. 12/04/06 10. Submission of Final Proposal 2:00 p.m. 12/11/06 11. Contact References 12/18/06 12. Notification of Intent to Award 5:00 p.m. 12/26/06 13. Last Day to Protest Selection 5:00 p.m. 01/02/07 14. Contract Award 5:00 p.m. 04/02/07 15. Contractor Start Work Date 04/16/07 16. Transition-In Period Completion 10/15/07All dates after the submission of Final Proposals is subject to change by the State without amending the RFP.
* Or five (5) State work days following the last addendum that changes the requirements of the RFP which ever is later.
SFIS DOCUMENTATION
SFIS Documentation which provides an interactive demonstration of SFIS, and documentation containing information on SFIS policy, operations, and the SFIS application is available through the Procurement Official,
